DRAFT

BUENA VISTA ASSOCIATION, INC.

Minutes of the 2009 Budget Meeting

Held on November 5, 2009, at 6:30 p.m. at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

Board President Art Berger called the meeting to order at 6:30 p.m. Treasurer Rita Stevens and Director Valeria Pejic were in attendance to establish a quorum. Vice President Viktor Pejic was present via speaker phone and arrived late. Secretary Cindy Peterson was not able to attend. Kathy Watts represented Reconcilable Differences, Inc. Owners Richard Blyth and Diane Stevens were also present.

2. Proof of Notice of Meeting:

Management confirmed having mailed the notice of the meeting, along with a copy of the proposed budget and a proxy to all owners on October 9, 2009. Notice was also posted on the condominium bulletin board.

3. Approval of the Minutes from the September 19, 2009 Board Meeting:

Viktor Pejic made a motion to approve the minutes of September 19, 2009 as written. Valeria Pejic seconded the motion and it passed by unanimous voice vote.

4. Financial Report:

As of September 30, 2009, the association had $37,651.98 in the Operating account and a total of $57,408.48 in the Reserve accounts. All payables are current and only one unit is in arrears.

Board approval of 2010 Budget:

Kathy stated that Florida Statute requires the Board to prepare a budget that includes 100% funding of reserves. Art Berger motioned to approve the 2010 Proposed Budget with 100% reserve funding and a monthly assessment of $335.00 dollars per unit/per month. Valeria Pejic seconded the motion and it passed by unanimous voice vote.

Discussion and results of owner vote to waive full reserve funding in 2009:

Kathy stated that Florida Statute also allows, if the Board chooses, to present a budget with less than 100% of reserve funding to the owners and to allow the owners to vote on their preference. This year’s Board has presented to the owners a choice of either 100% reserve funding at $335 per month or a budget with 50% of reserve funding at $300 per month. Management reported that a majority of owners, 15 owners, voted in favor of a 2010 budget with only 50% or reserve funding and 2 owners voted in favor of a budget with 100% funding of reserves.

Art Berger announced that with the majority of owners voting in favor of a budget with only 50% reserve funding reserves, the monthly assessment amount for the year 2010 will be $300 dollars per month/per unit, a decrease over last year’s monthly assessment amount.

5. Unfinished Business:

Dumpster:

Kathy reported she has been in contact with Bob Torres from the City of Cocoa Beach Planning Dept and they met on site to inspect where the sidewalk will be installed. A copy of the planned area was copied for the Board to review. Bob Torres stated the sidewalk will be installed and as of now, the dumpster is sitting on their easement will need to be moved. Kathy spoke to him of the idea of turning the dumpster to face the south and share it with the condominium to the south, Sandprint Condominium. Bob felt it might be a workable solution and offered to speak to his contractors on a price of the set up and will get back with RDI. Bob also stated there would be a planning meeting sometime in November and he’d inform Kathy of the date and time so she could attend.

Concrete Restoration:

A copy of the engineers report was presented to each Board member. Art Berger will be working up specs for the bidding process. As soon as the specs are completed, they will be sent out for bidding to Concrete Restoration Inc (CRI), Marshall General Contractors and Berger General Contractors.

Brighthouse Update:

The Board discussed the pros and cons of renewing the contract with Brighthouse which would be for another 10 years. It was felt since the association is responsible for basic cable, it would cost more in the long run to make any changes and the quality of service may not be up to our standards. Art Berger made a motion to accept the renewal contract from Brighthouse for 10 years with a cap of 5% per year on any increases. Rita Stevens seconded the motion and it passed with Art Berger, Valeria Pejic and Rita Stevens voted yes and Viktor Pejic voting no.

6. Owner Input:

It was suggested that an updated owners list be sent with the 60 day notice of the annual meeting.

7. Set Annual Meeting Date:

It was decided the Annual Meeting will be held Thursday, February 4, 2010 at 6:30 pm at the Management Office.

8. Adjournment:

With no further business to discuss the meeting was adjourned at 8:45 p.m.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on September 19, 2009, at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

Board Vice President Viktor Pejic called the meeting to order at 4:00pm. Treasurer Rita Stevens, Secretary Cindy Peterson and Director Valeria Pejic were in attendance. Board President Art Berger arrived late. Michelle Dugan and Kathy Watts represented Reconcilable Differences, Inc

2. Approval of Minutes:

August 11, 2009 Board Meeting: Viktor Pejic made a motion to approve the minutes of August 11, 2009 as written. Cindy Peterson seconded the motion and it passed by unanimous voice vote.

3. Unfinished Business:

a. Concrete restoration:

Kathy Watts presented the tally of votes from the owners on whether they wish a special assessment or to allow the Board majority to take one project at a time with the hopes of not having to do a special assessment. The final tally was: one (1) vote for a special assessment and 18 votes for no special assessment. Cindy Peterson feels due to the issues with unit 46, it should be repaired after unit 48.

The following motions were made:

Cindy Peterson made a motion to proceed with acquiring the services of an engineer (James Bomber) for an inspection and evaluation on units 24/48 by October 15, 2009. When the evaluation is received, management/Board will collect 3 bids for the project. The Board will meet and award the bid for repairs to units concerning 24 and 48. Art Berger seconded the motion and it passed by unanimous voice vote.

Art Berger made a motion that at the completion of the repairs to 24 & 48, repairs will begin at units 22 & 46. Valeria Pejic seconded the motion and it passed by unanimous voice vote.

Art Berber made a motion that at the conclusion of the east side project (units 22, 24, 46 & 48), the Board will engage an engineer to evaluate unit 6 and the entire center building. Viktor Pejic seconded the motion and it passed by unanimous voice vote. Rita Stevens abstained due to unit 6 being her unit.

The Projects are as follows: Project 1 - Units 24 & 48

Project 2 - Units 22 & 46

Project 3 - Unit 6 and the center building

4. New Business:

a. Approve 2010 Proposed Budget for mailing to owners:

Art Berger made a motion to approve the mailing of the 2010 Proposed Budget to the owners of Buena Vista with the option of fully funding Reserves at $335 per month or partially funding Reserves at $300 per month. Viktor Pejic seconded the motion and it passed by unanimous voice vote.

b. Brighthouse Cable: The Board requested RDI contact Brighthouse to attempt to renegotiate the cost of the cable for Buena Vista. A letter will be sent to Brighthouse requesting a meeting.

5. Set Next Meeting Date:

The Budget Meeting is scheduled for November 5, 2009 at 6:30pm at the RDI office.

6. Adjournment:

With no further business to discuss, the meeting was adjourned at 5:40 pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on August 11, 2009, at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

Board President Art Berger called the meeting to order at 6:30pm. Vice President Viktor Pejic, Treasurer Rita Stevens, Secretary Cindy Peterson and Director Valeria Pejic were in attendance. Kathy Watts represented Reconcilable Differences, Inc

2. Approval of Minutes from July 7, 2009 Board Meeting:

Viktor Pejic made a motion to approve the minutes of July 7, 2009 as written. Cindy Peterson seconded the motion and it passed by a majority vote. Art Berger, Cindy Peterson, Valeria Pejic and Viktor Pejic voted to approve the minutes. Rita Stevens stated she would not be voting on anything that evening but would not give a reason why when asked.

3. New Business:

a. Board Interference: -The Board discussed, in depth, the reasons for the current concrete and railing project which was to remedy at the most economic price the serious structural damage affecting units 24 and 48 without having to do a special assessment. Rita felt strongly that the other Board members were not following the Association Docs by letting the owners decide if they want a special assessment even though she had seconded the motion at the July meeting agreeing to proceed with the repairs. Viktor Pejic made a motion to instruct Management to compose a letter to all the owners describing what brought the need for the repairs to their attention and all proceedings since then. Art Berger seconded the motion and it passed by a majority vote. Art Berger, Cindy Peterson, Valeria Pejic and Viktor Pejic voted to approve the minutes. Rita Stevens again stated she would not be voting on anything that evening. Kathy stated she would compose a letter to all owners dismissing rumors and presenting the facts, which the whole Board will approve before it is to be mailed to owners. Once approved, the letter would be mailed, along with any referenced material, pictures of the damaged area, and a stamped self-addressed envelope to all owners, requesting a vote on how they want to proceed.

-Doug George from unit 14 admitted to being the author of three (3) libel petitions that were sent to some owners. Management was able to obtain a copy of the petitions calling for the removal of three (3) Board members (Art Berger, Cindy Peterson and Viktor Pejic) stating unsubstantiated reasons. In one case it appeared to be because a Board member’s family member may or may not have used vulgar language to the petition’s author. The possibility of contacting an attorney and filing a personal suit for libel and slander against the author Doug George and any persons involved in the distribution of the petition was discussed. Viktor Pejic made a motion for Management to contact an attorney to explore the issue. Valeria Pejic seconded the motion and it passed by a majority vote. Art Berger, Cindy Peterson, Valeria Pejic and Viktor Pejic voted to approve hiring an attorney and seeking his opinion about the libel and slander situation. Rita Stevens again stated she would not be voting on anything that evening but would not give a reason why when asked.

b. Board Member & Management Responsibilities: Art Berger stated that RDI will be taking over complete management of the association. Art requested Rita give the keys to management in order to take her out of the line of fire for tenants and owners that ask for things the association is not required to do. Management will work with the exterminator to pick up the keys from the management office.

5. Set Next Meeting Date:

The Board Meeting that had been scheduled for Tuesday, September 1, 2009 has been postponed until a later date.

6. Adjournment:

With no further business to discuss, the meeting was adjourned at 8:00 pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on July 7, 2009, at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

2. Approval of Minutes from May 14, 2009 Board Meeting:

Rita Stevens made a motion to approve the minutes of May 14, 2009 as written. Cindy Peterson seconded the motion and it passed by unanimous voice vote.

3. Financial Reports:

As of June 30, 2009 there was a balance of $21,764.13 in the Operating Account and $51,705.23 in the Reserve Account.

4. Unfinished Business:

Fire Alarm Survey Results: Kathy sent the voting packet to owners and the results were: of the 24 units, 1 did not wish to opt out of the fire alarm, 19 voted to attempt to opt out and 3 owners never answered. We still achieved the 2/3’s necessary and the information was sent to the attorney with instructions to proceed with the attempt to waive the fire alarm directive.

Dumpster Update: Kathy met Custom Fence on site and received a bid for a pvc fence and one for a wood fence. Shipley Property Solutions sent in a bid for a cement enclosure at a cost of $16,464.00. More bids are being collected for the area last discussed in December. Kathy will contact the Sandprint Condominium to the south to present bids collected and discuss the sharing of the dumpster monthly cost and maintenance if Buena Vista funds the preparation.

Concrete repairs: -discuss and award contract: After numerous discussions by the Board, in order to expedite the repairs to units 24 and 48, Art Berber offered the complete the project with the amount not to exceed $10,000. The cost will include engineering, remove and replace railing for balcony and all concrete restoration. The management company, Reconcilable Differences, will receive and review all invoices and payments will be made for 10% over direct cost. Cindy Peterson made a motion to accept the proposal as stated. Rita Stevens seconded the motion. Cindy Peterson, Rita Stevens, Viktor Pejic and Valeria Pejic were in favor. Art Berger abstains due to a conflict of interest. The completion date for the project is August 31, 2009. The next project will be scheduled at the next Board meeting.

5. New Business:

Kathy discussed the sprinkler system and stated the landscaper is not contracted to repair the system or even do a run through, just replace sprinkler heads they damage. Kathy requested the authorization to have Sprinkler Pro correct and repair any issues deemed necessary in order to have the system in working order. The Board agreed this was a necessary expenditure.

6. Set Next Meeting Date:

The next Board Meeting is scheduled for Tuesday, September 1, 2009 at 6:00 pm at the management office.

7. Adjournment:

With no further business to discuss, the meeting was adjourned at 7:30 pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on May 14, 2009, at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

2. Approval of Minutes from the April 7, 2009 Board Meeting:

Rita Stevens made a motion to approve the minutes of April 7, 2009 as written. Viktor Pejic seconded the motion and it passed by unanimous voice vote.

3. Financial Reports:

As of April 30, 2009 there was a balance of $32,438.23 in the Operating Account and $49,546.72 in the Reserve Account.

4. Unfinished Business:

Fire Alarm Survey Results: Kathy sent the authorization signed by Art to Bruce Griffey at Wean and Malchow. He will be sending us the formal voting packet necessary to begin the process. As soon as it’s received and the Board approves the content, the packet will be mailed to all owners. The owners will have 60 days to respond before we can go further and we will need a 2/3’s majority.

Dumpster Update: Kathy met Custom Fence on site and went over the plans for the dumpster move. Custom Fence can do the whole project and has sent a bid. Two more fence companies have been contacted for a bid and all the bids will be sent to the Board for input when they’re received. The Board also wishes a bid for using a wood fence instead to see if the cost is significantly lower.

Concrete Slab and Condo Issues: Art has located an engineer that will inspect the concrete and give a report for $1,000. Viktor will send Art pictures of his unit for the engineer and any others that will bid at a later time so that his tenant isn’t disturbed unless it’s absolutely necessary. After a report is received and bids collected, the Board will determine whether Reserves will be able to be used or is a Special Assessment will be necessary.

5. New Business:

Lien on unit 12: Kathy reported what the attorney had advised us on liens and that a lien was not necessary if the bank foreclosed and the association would have the same entitlement to 6 months/1% when the first mortgage foreclosure is completed. The Board felt it was not necessary to incur the additional expense of a lien due to the bank foreclosure and the information for the attorney.

6. Owner Responses and Announcements:

Richard Blythe had inquired whether the information sent regarding the AC installation on the roof was sufficient to close the issue. The Board felt the AC had been installed correctly and the issue was now closed.

Doug from unit 14 still felt the sprinklers were not working right even though Kathy reported Commercial Mowers had checked the system and found it was working but the reclaimed water pressure can be hit or miss. Art and Viktor stated they would run the system and report on their findings.

7. Set Next Meeting Date:

The next Board Meeting is not scheduled at this moment. A date will be determined at a later time.

8. Adjournment:

With no further business to discuss, the meeting was adjourned at 7:30pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on April 7, 2009, at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

Board President Art Berger called the meeting to order at 6:30pm. Treasurer Rita Stevens, Secretary Cindy Peterson and Director Valeria Pejic were in attendance. Vice President Viktor Pejic was not able to attend. Kathy Watts represented Reconcilable Differences, Inc

2. Approval of Minutes from March 24, 2009 Board Meeting:

Valeria Pejic made a motion to approve the minutes of March 24, 2009 as written. Art Berger seconded the motion and it passed by unanimous voice vote.

3. Approval of Minutes from March 31, 2009 Special Meeting:

Rita Stevens made a motion to approve the minutes of March 24, 2009 as written. Valeria Pejic seconded the motion and it passed by unanimous voice vote.

4. Financial Reports:

As of March 31, 2009 there was a balance of $33,998.67 in the Operating Account and $48,704.00 in the Reserve Account. Kathy requested Board input and approval to send unit 32 to the attorney to proceed with acquiring a lien on the property. The consensus was to send a final letter on the 11th giving the owners 14 days to bring the account current. The account will be sent to the attorney if the unit does not comply.

5. Unfinished Business:

Fire Alarm Survey Results: Kathy received a call today from Bruce Griffey at Wean and Malchow and he stated there appears to be a good chance we can get the fire alarm waiver. He will be sending us the formal voting packet necessary to begin the process. As soon as it’s received and the Board approves the content, the packet will be mailed to all owners. The owners will have 60 days to respond before we can go further and we will need a 2/3’s majority.

Dumpster Update: The Board met on site and is in agreement to place the dumpster in the northeast corner of the property. The existing fence will be removed and a slab poured to support the dumpster and an enclosure built to help conceal the dumpster. Rita Stevens made a motion to proceed with the project discussed. Valeria Pejic seconded the motion and it passed by unanimous voice vote. Art Berger offered to call Waste Management to get their approval for the proposed site.

Concrete Slab and Condo Issues: The Board reviewed additional pictures of the concrete damage in unit 46. Valeria Pejic made a motion to make the necessary repairs to units 46 and 48, repair the stairs and hallways where the stucco is bubbling and making the necessary repairs to unit 6. These repairs may have to be accomplished with a special assess when the bids are received. Included in the motion was also the authority for Art Berger to proceed with the procurement of an engineer’s report with a cap of $1,000 for the report. Rita Stevens seconded the motion and it passed by unanimous voice vote.

6. New Business:

a.) Rita Stevens reported unit 34 had installed a central air conditioning unit in the roof without Board knowledge or approval. The Board requested a letter be sent to the owner of unit 34 requiring a copy of the permitted pulled for the installation and the inspection report after the installation. The letter will also state that since the installation was not approved and permission was not given for roof access, the owner will be responsible for any and all repairs caused but the installation.

b.) Unit 32 has a leak in the bathroom that is causing damage to unit 8. Since 32 is not occupied, Kathy will call the owners and inform them they have 24 hours to send a plumber to make the necessary repairs or management will send a plumber and the owners of 32 will be responsible for any expenses.

7. Set Next Meeting Date:

The next Board Meeting is scheduled for Thursday, May 14, 2009 at 6:30 in the RDI office.

8. Adjournment:

With no further business to discuss, the meeting was adjourned at 8:00pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on March 31, 2009, on site.

1. Call to Order & Establishment of a Quorum of Directors:

Board President Art Berger called the meeting to order at 6:00 pm. Vice President Viktor Pejic, Treasurer Rita Stevens, Secretary Cindy Peterson and Director Valeria Pejic were also in attendance. Kathy Watts represented Reconcilable Differences, Inc.

2. Items of Discussion:

a.) Dumpster Update: The Board met to discuss future placement of the dumpster since the city plans on continuing the sidewalk along Ocean Beach Blvd and the dumpster is presently in the way. Kathy showed Art Berger a copy of the condominium survey showing property lines. The options were:

1-move the dumpster to the northwest corner of the property. The pro would be an additional space and the cons were that all vegetation would need to be removed and no matter how it is dressed up with a fence and plants, there would be a dumpster in a prime location and that’s the first thing people would see of Buena Vista. The additional expense of removing plants, sprinklers and pouring a slab would also need to be considered.

2-move the dumpster back and to the north a few feet. The pro would be there would be less cost to complete it and the cons were the loss of another space and it would be within 5 feet of units 2’s windows.

3-move the dumpster to the north east corner. The pro would be the addition of at least one parking space (possibly 2) and it would not take away from the looks of the condominium. The con would be the removal of the picket fence, capping any sprinklers there, pouring a slab and then reinstalling fencing.

After a lengthy discussion, it was suggested the Board meet on site with a representative of Waste Management to get their input on the sites being considered. Art requested a copy of the survey and the phone number of a supervisor at Waste Management so that he could schedule a time for a meeting. Viktor and Kathy requested to be notified of the meeting date so they could also attend.

b.) Concrete Restoration: The Board met in unit 48 to view the extent of the damage to the concrete on the balcony and Viktor discussed the plans to reinforce and repair the concrete which should alleviate the water intrusion in unit 24. Sections of the cement were severely damaged and rebar was easily visible. Viktor also explained and showed areas on the balcony verifying his contention that the original plans and building had open balconies with cement railings. The change to aluminum railings would lessen the weight being borne by the first floor.

3. Set Next Meeting Date:

The next Board Meeting is scheduled for Tuesday, April 7th at 6:30 in the RDI office.

4. Adjournment:

With no further business to discuss, the meeting was adjourned at 8:00pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

BUENA VISTA ASSOCIATION, INC.

Minutes of the Board of Directors Meeting

Held on March 24, 2009, at the Management Office,

located at 109 Long Point Road, Cape Canaveral, FL 32920

1. Call to Order & Establishment of a Quorum of Directors:

2. Approval of Minutes from November 24, 2008 Budget Meeting:

Viktor Pejic made a motion to approve the minutes of November 24, 2008 as written. Valeria Pejic seconded the motion and it passed by unanimous voice vote.

3. Financial Reports:

As of February 28, 2009 there was a balance of $31,080.00 in the Operating Account and $47,031.25 in the Reserve Account. Viktor Pejic made a motion to pay the balance due on the insurance for the year in order to save the interest fees of approximately $216.00. Cindy Peterson seconded the motion and it passed by unanimous voice vote. The Board questioned if a bank or mortgage company forecloses on a unit, if they are responsible for paying the current monthly assessments.

4. Unfinished Business:

Fire Alarm Survey Results: Pictures have been taken and the information is being prepared to be sent to Attorney Jim Olsen so he can determine whether it is worth proceeding.

Questionnaire update: Only one person has responded to the survey and many present stated they didn’t see the survey. Art suggested the survey be added to a flyer that will be sent to the owners with information on what the association is presently doing and what the future plans are.

Dumpster Update: After a lengthy discussion, it was suggested the Board meet on site to get a better picture of options for the dumpster placement. RDI will post a notice for a Special Meeting to be held Tuesday the 31st of March at 6:00pm. The Board and Management will meet on site.

Roof: The leak in unit 32 appeared to be due to a cracked vent and not a leak in the roof itself. Viktor caulked the crack and stated the vent will need to be replaced if it continues to leak.

Water issues with unit 24: Rita presented a petition from some owners who wish to prevent the opening of unit 48 and railing placed on the porch. The units signing the petition were: 4, 8, 10, 12, 14, 20, 24, 38 and 44. Viktor stated this had been discussed in October between the Board members and the owner of unit 24 and all agreed at that time to the removal of the enclosure in unit 48 in order to determine the extent of the concrete damage since unit 24 continues to leak. Viktor stated he didn’t understand why the same people that agreed to the project are now against it and felt it was instigated by one or two owners in retaliation since their units haven’t been repaired. Art Berger feels there is going to be an assessment since concrete has to be repaired as well in unit 46 and the patio will look the same as the one in 48. Any excess funds will be used to repair the foundation crack in unit 6. This will also be discussed at the Special Meeting on the 31st.

5. New Business:

Concrete slab and condo issues: Discussed above.

Unit 40 door: Viktor showed the Board a video of the door in unit 40 and explained the need for a replacement door. Viktor Pejic made a motion for install a new fiberglass door for unit 40 for approximately $500 (door and installation). Cindy Peterson seconded the motion and it passed by unanimous voice vote.

6. Set Next Meeting Date:

The Special Meeting is scheduled for Tuesday, March 31st at 6:00 on site. The next Board Meeting is scheduled for Tuesday, April 7th at 6:30 in the RDI office.

7. Adjournment:

With no further business to discuss, the meeting was adjourned at 8:00pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

DOLPHIN BEACH CONDOMINIUM ASSOCIATION, INC.

(DBAC)

ANNUAL MEETING MINUTES

Friday, March 13, 2009

1. Meeting Called to Order:

The meeting was called to order at 3:00 pm by Pam Morrison, President.

2. Appointment of Committee to Count Ballots:

Since all except one unit represented was on the ballot, it was agreed by those present for everyone to count the ballots.

3. Collection of Ballots Not Yet Cast:

All ballots were collected either in advance or at sign in.

4. Certification of Proxies & Establishment of a Quorum:

With 40 total units, a total of 21 were needed either in person or by proxy. 15 proxies were received and 7 owners were present, totaling 22. A quorum was established for the annual meeting.

5. Counting of Ballots:

Kathy Watts opened the outer and ballot envelopes with the assistance of Debbie Stanley and Pam Morrison in the presence of all attending. Kathy passed out counting forms and proceeded to read the names from the ballot. The totals were then compared and all counters were requested to sign the master counting form.

6. Reading & Approval of Minutes from 2008 Annual Meeting:

Copies of the past years’ Annual Meeting minutes were handed to all in attendance so reading was waived and a motion made by Irma Moss to accept the minutes as written. Debbie Stanley seconded the motion and it passed by unanimous voice vote.

7. Officers' Reports:

Pam Morrison discussed all the upgrades that have been accomplished this year. The parking lot has been resurfaced, the mediation has been completed, the doors were replaced and the electrical switch was replaced. Joe Walton stated that 2 of the 4 main switches were frozen making it impossible to turn off the power in the event of an emergency.

Joe gave the Treasurers report and stated there was $34,867 in Operating and $79,251 in Reserves.

8. Unfinished Business:

None at this time.

9. Open Forum – Comments & Discussion:

Irma Moss inquired why the water heater enclosure outside her unit was so big and stated it blocked her view. Pam explained this was required in order to complete the mediation and that if the City had allowed the rebuilding of the original structure, there wouldn’t be any view at all.

Irma also stated when she wrote a letter, not certified, to the Board it was never acknowledged. The Board and Management agreed that it should have been acknowledged as a courtesy and would do so in the future. Only certified letters are required to be acknowledged within 30 days.

Irma also felt daytime annual meetings prevented more owners from attending. The Board stated they would take this issue into account when planning the 2010 Annual Meeting.

10. Presentation of 2009 Board:

The final tallies were as follows:

11 - Vivian HERDENDORF
21 - Pat KERNS
9 - Barbara MCGOVEN
13 - Pam MORRISON
21 - Deborah STANLEY
16 - Joe WALTON
12 - Norman WHEATON

The 2009 Board of Directors consists of: Pat Kerns, Pam Morrison, Deborah Stanley, Joe Walton and Norman Wheaton.

11. Adjournment:

With no further business to discuss, the meeting was adjourned at 3:45 pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

ORGANIZATION MEETING

1. Call to Order:

The Organizational Meeting was called to order at 3:50 pm.

2. Directors Present:

Directors present were Pat Kerns, Pam Morrison, Deborah Stanley, Joe Walton and Norman Wheaton. Kathy Watts represented RDI.

3. Appointment of Officers:

Joe Walton nominated Pam Morrison as president. All in favor.

Joe Walton nominated Debbie Stanley as Vice President. All in favor.

Debbie Stanley nominated Joe Walton as Secretary/Treasurer. All in favor.

Pat Kerns and Norman Wheaton will be Directors At Large.

4. New Business:

The Board felt the following items need attention: beach crossover needs repair and sealing and DBAC Private Property sign needs replacing. The Board also requested an estimate on making the center courtyard more eco-friendly. Kathy stated she would take care of these items.

Since there appeared to be a question on whether assessments could be lowered by $100 per month. Kathy offered to make a graph to be sent with the Annual Minutes to owners showing exactly what the assessments are used for.

5. Set Next Board Meeting:

The next Board Meeting is scheduled for Friday, July 17, 2009 at 3pm in the RDI office.

6. Adjournment:

With no further business to discuss, the meeting was adjourned at 4:00 pm.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

BUENA VISTA CONDOMINIUM ASSOCIATION, INC.

MINUTES OF THE ANNUAL MEETING

held FEBRUARY 5, 2009

at the Management Office located at

109 Long Point Road, Cape Canaveral, FL 32920

1. Meeting Called to Order:

Art Berger, Board President, called the meeting to order at 6:30 p.m. Treasurer Rita Stevens, Secretary Cindy Peterson and Director Valeria Pejic were present at the meeting. Viktor Pejic was present by conference call. Kathy Watts represented Reconcilable Differences.

2. Certification of Proxies & Establishment of Quorum:

Manager, Kathy Watts, reported there were 6 unit owners present by proxy and 7 unit owners present in person, establishing a quorum (a minimum of 13 owners present required) to conduct the meeting.

3. Proof of Notice of Meeting or Waiver of Notice:

Kathy affirmed that the notice of the meeting was indeed mailed to all owners and the meeting notice was posted the same day as the mailing.

4. Reading and Approval of Minutes from January 10, 2008 Annual Meeting:

Art stated that all owners were mailed a copy of the annual meeting minutes last year and did not feel it was necessary to read them aloud and called for a motion to approve the minutes. Art Berger made a motion to approve the Annual minutes as written. Cindy Peterson seconded the motion and it passed by unanimous voice vote.

5. Financial Report:

Owners in attendance were given copies of the end of year Balance Sheet and Profit/Loss statement. Art referred owners to the balance sheet and remarked on the following; Operating account balance, $29,816.52, Reserve Money Market balance, $17,432.66 and the CD account balance of $26,310.41. He also remarked on the $2629.00 dollars in accounts receivables which reflects prepaid assessments received from owners while $2205.00 reflects past due assessments. With regard to the profit and loss for the year, the Association ended the year under budget by $18,500.62. This under-run can be attributed to unanticipated decreases in the master policy insurance premium renewed in November 2008. Art stated the Association has ended the year in a very healthy financial situation and he thanked Management for a very good presentation of the financial status of the business.

6. Unfinished Business:

Fire alarm system: Art stated that the fire alarm system business was left unfinished. Kathy reported she is collecting reports and letters from the city and fire marshal. These items along with pictures of the building will be sent to the attorney for determination on whether a waiver is feasible.

Dumpster: Discussion ensued on whether to keep it in the area it’s in but use an additional space so Waste Management could make the turn around the telephone pole. Cindy Peterson suggested moving the dumpster to the northwest corner where the plants are and dress it up with a fence, plants and a sign stating “Buena Vista”. The subject was tabled until the next meeting when Cindy will present more concise information on the possible dumpster placement.

7. New Business:

Windows and Doors: Art stated a new inspection report needs to be compiled with updated information, since the Association has responsibility for the replacement of the windows and doors located in the front of each unit. Art, Viktor and Kathy will inspect the doors and windows and present the findings to the Board at the next meeting.

Parking: There appear to be issues with parking and Kathy showed the Board a type of parking hangtag that could be placed behind the rear-view mirror and would not obstruct the view at all. Fifty (50) tags are $124 and one hundred (100) tags are $214. Viktor suggested sending a questionnaire to the owners asking their opinion on whether this is an option they wish to go forth with. He offered to devise a questionnaire and send to the Board for their approval to mail to the owners. The Board requested that management hold off ordering any hang tags until the owners’ wishes can be determined.

Update on unit 48: Viktor’s project for removing the enclosure and returning it to an open patio continues. Art explained that until the doors are replaced in the unit opening to the patio, further inspection of the concrete is not possible. As soon as an inspection is feasible, it will be completed and the Board will be informed. It’s hoped the project will be completed by the end of April.

Lights: The Board and members agreed to have Jim Park replace the light outside of Unit #36 and also replace the missing “exit” light.

Roof: Owner Frank Barresi, unit 44, stated when the rain goes a certain way their ceiling gets wet. It was explained there was nothing the association could do since there are already caps on the hood vents but rain will get up there during a blowing rain. Art and Viktor will recheck the roof for any irregularities and if necessary a roofer will be called for a more complete inspection.

8. Presentation of 2008 Board Members:

The Board members for 2009 were presented: Art Berger, Valeria Pejic, Viktor Pejic, Cindy Peterson and Rita Stevens will serve as the new Board for the year 2009.

9. Adjournment:

The meeting was adjourned at 8:00 PM. Attendees thanked Rita for the wonderful goodies she brought to the meeting.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

Cindy Peterson, Secretary

BUENA VISTA CONDOMINIUM ASSOCIATION, INC.

MINUTES OF THE ORGANIZATIONAL MEETING

HELD IMMEDIATELY FOLLOWING THE ANNUAL MEETING

ON February 5, 2009,

at the Management Office,

located at 109 Long Point Rd., Cape Canaveral, Florida 32920

MEETING CALLED TO ORDER:

The meeting was called to order at 8:05 pm. The President elected will have the responsibility for the day to day operations of the Association along with Management. Both will work within the existing budget in the handling of issues requiring attention.

ELECTION OF OFFICERS:

Rita Stevens made a motion for the Board to retain their current positions. Valeria Pejic seconded the motion and it passed by unanimous voice vote. The positions are as follows: Art Berger - President, Viktor Pejic - Vice President, Rita Stevens – Treasurer, Cindy Peterson – Secretary and Valeria Pejic will retain the position of Director.

SCHEDULE NEXT MEETING:

The next meeting of the board will be held on Tuesday, March 24, 2009, at 6:30 p.m. at the office of Reconcilable Differences, Inc. The proposed agenda will include but not be limited to the following topics; the replacement of windows and doors, a resolution to any parking issues, results of the questionnaire and ongoing fire alarm issues. It was requested meeting dates be placed on the management web site.

ADJOURNMENT:

With no further business to discuss, the meeting was adjourned at 8:20 pm

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Reconcilable Differences, Inc.

Cindy Peterson, Secretary