MONDAY, February 20, 2017
Call to Order: The meeting began at 10:10 am in the clubhouse.
Establish Quorum: Board president Barbara Peterson, VP Clyde Hoover, Secretary Carol Langmesser and Treasurer April Scott were present. Director Tim Sparks could not attend. Michelle Davis, CAM from Reconcilable Differences was also in attendance. Over 40 unit owners were in attendance.
Approve Minutes of Last Board Meeting: Clyde motioned to approve the minutes of the February 1, 2016 meeting as written. Carol seconded, all in favor. These minutes will be posted on the website.
The insurance deductible is very high. Although we will submit more damage repair costs to the insurance company, and will use roof, door, carport, and screen enclosure reserves, there is still a total of $522,503 to be covered by all the owners.
The board would like to also put needed elevator repairs into the assessment as well as completing landscaping plans for plantings along the Publix wall and at the townhome entrances. Barb offered to e-mail her details about the landscape plans for those interested.
All totaled, the cost divided by all 136 units is $3,951 and with the extra costs for elevator and landscaping repairs, the board would like to round the cost to $4,000 per unit. Barb noted that the last Special Assessment was made in 2005. It was also reiterated that personal insurance policies will cover approximately $2,000 of the hurricane special assessment.
were questions from the audience, regarding Rock Roofing’s cost for removal
and installation of insulation.
After much discussion, Clyde motioned to have a special assessment to discuss costs and vote on a final assessment. Carol seconded. The meeting will be held Wednesday, March 15th at 10 am. Notice of this meeting, along with the details we have, will be mailed to all owners and posted onsite at least 14 days in advance. The attorney will be asked to attend this meeting.
A resident wanted a formal motion not to pay Rock Roofing anything more until the concerns are investigated. The board stated that the issues are already under advisement and they have no plans to make more payments until the concerns are addressed.
Repairs: A consultant was hired to obtain bids for the repairs to 2400
elevator. The elevator maintenance agreement he wrote up is for 5 years,
and the current company, Kone did not bid on either repair or maintenance.
For the “alterations”, the middle cost was at $8,800 for the crumbling
concrete repair around the first floor and $1500 for sealing the pits of
both elevators by injecting a glue that seals from the inside so that we
do not have to dig up around the outside of the elevator building. There
was discussion, but this decision was tabled until we can
Clyde said that Jim Miller, who was on the board for many years, was a volunteer at Cape Canaveral Hospital. The volunteers there let Clyde know that Jim had a great sense of humor and will be greatly missed by many.