Minutes of the Board Meeting of the
Bayside Condominiums Association of Brevard, Inc.

Call to Order: The meeting was called to order at 4:00 pm. Board members present: President Craig Ponsonby, Secretary Gail Burch, Treasurer Bob Behling and Director John Roberts. VP Denny Dettro could not attend. Michelle Davis and Ted Manna from RDI were also present. Five owners attended.

Certifying of Notice Posting: Craig certified that the agendas were posted on the four bulletin boards more than 2 days before the meeting, and RDI emailed it to those owners we have addresses for.

Approval of Minutes: Craig motioned to approve the minutes of the
December 11th Board Meeting as posted on the website. Gail seconded, all in favor.

Treasurer’s Report: Bob Behling reported that 2017 ended 3.9% over budget, $23,000, which included hurricane repair costs. The 2017 financials and supporting documentation have been sent to the CPA, so the review should be back within the statutorial 120 days. We hope to have more insurance policy and hurricane proceeds information at the Annual Meeting. Currently, there is $36,937 in the operating account and $223,145 in reserves.

AT&T Fiber Proposal: Meghan Taylor and technicians Brian & Jaime from AT&T attended this meeting to answer questions about pre-wiring fiber optics. They would pay $50 per unit for the inconvenience to run the lines in all the units so that when the Bright House contract expires, they can be competitive and offer options to the association and owners. There is legal wording that concerns the board, but Meghan is willing to work with the association and their attorney.

Management Report: Ted reported that there is a leak in the pool. They will repair it before the refinishing starts, but the pool is currently closed. We also have a $3,100 bid to replace the ice maker, since expensive repairs haven’t worked.

C205 Storm Door Replacement:
Craig motioned to approve this replacement. Gail seconded, all in favor.

B506 Exterior Door: While the jamb crack cannot be fixed, only covered, a new frame and threshold will cost about $3,500. Ted is researching vendors, costs, and options.

Pool Heater Extended Warranty: Ted said he normally does not believe in extended warranties, but in this case, he has seen the benefits of it. Craig motioned to approve purchasing the 3 year warranty at a cost of $339.00. Bob seconded, all in favor.

Elevator Pumps: Ted said there used to be a working pump in the pit of “A” building. We had to have a company pump the pit again, and a pump would cost under $1,200 with installation by a licensed plumber, so Craig motioned to approve the installation of a replacement pump. Bob seconded, all in favor.

Annual Meeting Preparation: Three owners have offered to serve and there are three positions available, so there will be no election. Craig asked that we obtain an owner’s vote on using reserves to fund insurance premiums, to save finance charge, and pay back to reserves over the year. Since ice maker repair costs have been high and those in attendance said it wasn’t used by many, owner vote will also be sought to remove this amenity from the clubhouse. Paperwork will be mailed to all owners at least 14 days before the Annual Meeting, which will be held at the Radisson.

Pool Pump: The current pump is 5 years old, and cannot be repaired at a reasonable cost. A new pool pump will cost $700.00. Craig motioned to approve this purchase. Bob seconded, all in favor.

Soffit Project:
The 3 high rise buildings have just had the soffit replaced. The work was done in a prompt manner and done well. Payment will be made from reserves.

Drainage Plan: Craig met with engineer Joe Mayer, and the goal is to build drainage swales behind all townhomes and between some townhomes. The swales will typically be about 4 to 5 feet wide and 8 to 10 inches deep. Once the final plan is delivered, we will seek out contractors to do this work.

C204 Balance: Owner will meet with board after this meeting.

Pool Refinish: Ted stated the Notice of Commencement has been filed and work should start next week.

Spectrum Contract: Craig stated that Donna has not returned calls and with the AT&T options of 1000 mgs internet speed, the board is thinking of allowing the current contract to expire at its term, in September 2020. At that point, we could invite Spectrum and AT&T to bid on a bulk contract for cable and Internet service.

Insurance Claim: The field adjuster wants a local roofer’s bid, to ensure costs are competitive. We have one roofer coming today and are awaiting a second bid from another roofer. Once they receive the bids they can tell us if they will cover any of the costs, after the large hurricane deductible.

Comments from Owners: Ted asked for a commendation and raise for Mike Depalo. All have been impressed with his work ethic and Craig motioned to give him a 50 cents per hour increase. Gail seconded, all in favor.

Set Next Meeting: The Annual Meeting will be held Wednesday, February 21st at 6 pm at the Radisson.

Adjournment: There being no further business to transact, the meeting adjourned at 5:40 pm.

Respectfully submitted,
Michelle Davis
Michelle Davis, CMCA, AMS, CAM #17226
Reconcilable Differences