Bayside HOME RDI HOME  

Minutes of the Board Meeting of the
Bayside Condominiums Association of Brevard, Inc.
Held Monday, DECEMBER 11, 2017

Call to Order: The meeting was called to order at 1:00 pm. Board members present: President Craig Ponsonby by phone, VP Denny Dettro, Secretary Gail Burch, and Treasurer Bob Behling. Director John Roberts was not in attendance. Gabrielle Porter and Ted Manna from RDI were present and Michelle Davis arrived later. One owner attended.

Proof of Notice of Meeting: Bob certified that the agendas were posted 48 hours before the meeting,

Approval of Minutes: Denny motioned to approve the minutes of the November 8, 2017 and November 16, 2017 board meetings as posted on the website. Gail seconded, all in favor.

2018 Insurance Policies: Trevor Barrone from Brown and Brown Insurance Agency reviewed the insurance proposal for 2018. After a brief discussion, it was decided to keep the policy with the current carrier as presented.

790 Emergency Generator: George Bell had requested approval from the board to install an emergency generator similar to the unit a neighbor had installed. Denny moved that George be allowed to install the unit, Craig seconded, all in favor.

A302 Screen Door Replacement: Charles and Mary Siegel submitted an Application to Install a new Storm Door. Craig moved to approve the replacement, Denny seconded, all in favor.

Holiday Appreciation: The board voted to issue holiday bonuses to the maintenance man, management and Al Franks.

C204 Balance: Kenneth Stem made an offer to the Board Treasurer of $2,000.00 to settle his past due balance of over $3,800.00. Craig motioned to waive $250.00 in late fees and have attorney service Mr. Stem in January when he returns to Bayside. Denny seconded, all in favor.

Other New Business: Bob reported that he has filed to claim unrecovered insurance funds from 2009 in the amount of $937.82. Trevor was asked about the status of the insurance claim from Hurricane Irma. The final claim report has not been received, the elevator repairs may or may not be covered under this claim or the machinery policy. Trevor also said that it is sometimes favorable to submit bids as part of the claim. Ted will keep trying to obtain bids from local roofers.

Old Business:
  Spectrum-no update yet on legal wording changes requested.
  Elevator tiles-Purcell will install new tiles beginning on Wednesday, December 13. Michael is purchasing floor coverings to use to protect new tile during move in/move outs.
  Soffits-Work is scheduled to begin in January
  Pool-Sutton Pools has applied for NOC with work scheduled to begin in January.
  Other-There is a public hearing at the library Wednesday @ 6:00, attendance is encouraged.
Bob signed the contract with Cole & Associates for the Financial Review with the cost coming in under budget.
Gail asked about owners renting garage spaces. It was decided this is not a board issue and owners can rent their spaces if they want but the board and management need to be made aware of the tag number and owner of the vehicles. Owners may post a generic notice on the community bulletin boards.

Set Next Meeting: The next meeting was set for Wednesday, January 24th, 2018 at 4:00 in the clubhouse. Denny was asked to invite Megan Taylor from AT&T to the meeting for clarification of their proposal.

Adjournment: There being no further business to transact, the meeting adjourned at 2:00 pm.

Respectfully submitted,
Gabrielle Z. Porter
Gabrielle Z. Porter, CAM #47345
Reconcilable Differences