Minutes of the Board Meeting of the
Bayside Condominiums Association of Brevard, Inc.
held WEDNESDAY, MAY 3, 2018

Call to Order: Craig called the meeting to order at 4:39 pm. Board members present: President Craig Ponsonby, VP Denny Dettro, Secretary Gail Burch, Treasurer Linda Franks. Director John Roberts was not present. Jim Emory from Keystone Engineering, and Michelle Davis, Ted Manna, and Colleen Leto from RDI were also present. 8 unit owners attended.

Certifying of Notice Posting: Craig certified that the agendas were posted on the four bulletin boards more than 2 days before the meeting, and RDI emailed the agenda to those owners we have addresses for.

New Business
501B Storm Door/304B Solar Shade:
Craig made a motion to approve the request to replace the storm door at 501B. Gail seconded, all were in favor. 304B Solar Shade: Craig made a motion to approve the request for a solar shade at 304B. Gail seconded, all were in favor.

Pond Algae: Craig received an email requesting that the pond be raked for algae. The Board is going to contact the landscapers and the pond company and see what options are available.

Flat Roofs Project Planning: Jim Emory from Keystone Engineering looked at all 3 flat roofs. He can specify a foam repair and coating, with a 10 year warranty, or a complete new roof with a 20-year warranty. Jim stated that the roofs are not in terrible condition, and he is pleased that the roof was installed by Tech Systems, because he knows their quality. A foam restoration would involve cutting out the areas of the roof that have blistered and installing new foam. A top coat would be applied to the entire roof. The sections that have been replaced and recoated will be covered by a 10-year warranty. In a year or two, as any remaining moisture works itself out, new blisters may need to be patched, but that maintenance will decrease quickly over time until the roof has stabilized. Jim stated that with a good coating, a foam roof can last indefinitely and will not need to be replaced. Jim believes he can have bids in hand within 6 weeks, and the process to repair all 3 roofs may take 2 to 3 months. A resident asked how the moisture will be removed from under the foam. Jim stated that the compromised foam will be cut out, the substrate exposed, dried out, and primed, and then a new layer of foam resprayed. Jim stated that a foam restoration would be a much lower overall cost, but would require a little more maintenance in the upcoming years. The Association would also develop a relationship with the company that restores the roofs, who would then be familiar with the roof for future issues. Denny made a motion to have Jim move forward collecting bids on foam restoration. Craig seconded, and all were in favor.

Special Assessment Discussion: Craig would like to create an Emergency Fund for hurricane damage repair costs and deductibles. This will be discussed with next year’s budget. For now, a Special Assessment discussion will be postponed until scope of work and bids are received for the roofs.

Old Business
Townhouse Drains:
Craig requested a legal opinion from Seth Chipman regarding who should be financially responsible for the townhouse drains.

Spectrum: Craig is working with Donna at Spectrum to draft a new proposal for cable service.

Management Report: There are 2 cars in the parking lot with expired plates. One car owner is working on it; the owner of the second car is unknown. Michelle reminded the Board that the gate and door security codes need to be reset. Michelle asked that new codes be sent to her, and she would supply the residents adequate notice of the upcoming changes.

Adjournment: There being no further business to transact, the meeting adjourned at 5:26 pm.

Respectfully submitted,
Michelle Davis
Michelle Davis, CMCA, AMS, CAM #17226
Reconcilable Differences