CAPE GARDENS OWNERS’ ASSOCIATION, INC
BOARD MEETING MINUTES
Thursday, November 4, 2010
1. Call to Order:
The meeting was called to order at 4:00 pm at the management office of Reconcilable Differences; 109 Long Point Rd, Cape Canaveral.
2. Establish Quorum of Members:
Board members present were Ray Granberry-President, Beverly Davis-Treasurer Hazel Banks-Secretary attended by speaker phone. Kathy Watts and Michelle Dugan represented Reconcilable Differences (RDI). Three residents also attended, Crystal & Ed Kinda and Larry Lybarger
3. Proof of Meeting Notice:
Kathy Watts stated the agenda was posted on October 15, 2010 on the association bulletin board.
4. Approval of Minutes from the June 11, 2010 Meeting:
Hazel Banks made a motion to approve the minutes from the June 11, 2010 meeting. Ray Granberry seconded the motion and it passed by unanimous voice vote.
5. Financial Report:
As of October 31, 2010 the operating account has a balance of $16,890.74 and the Reserve account has a balance of $15,947.60.
6. Discussion and Approval of 2011 Budget:
Hazel Banks made a motion to approve the 2011 Proposed Budget with a Fully Funded Reserve as presented by Reconcilable Differences for $436.00 per unit/ per quarter. Ray Granberry seconded the motion and it passed by unanimous voice vote.
7. Discussion and Results of Owner Vote to Waive Full Reserve Funding in 2011:
Kathy Watts reported that 7 owners voted for fully funded Reserves and 6 owners voted to partially fund reserves in 2011. Kathy Watts stated that the Board has to approve a budget with fully funded reserves unless a majority of the owners present and by proxy votes to partially fund the Reserves. Therefore, the previous motion and vote by the Board will stand and the fees for 2011 will continue at $436 per quarter, the same as in 2010.
8. Unfinished Business:
Sprinklers: Kathy reported that all reclaimed water sprinklers are working except in the swale at 151 King Neptune where it appears wires have been cut. B&B will confirm whether there are sprinklers along the north side of King Neptune.
GroundTec: RDI will contact GroundTec to update the costs on the replacement of hedges along King Neptune and on the east side of the pool. The Board requested a “before & after” drawing so they may determine whether the proposed change will be worth the expense. GroundTec will also be requested to trim the oaks, per the contract, so vehicles do not hit low hanging branches.
9. New Business:
Pool gate locks: RDI will research the possibility of installing key cards at the pool gate and at the River Gardens’ dock gate. It was discovered that some people are lifting the pool gate to disengage the lock and it was discussed that too many people have copies of that gate key.
10. Set Next Meeting Date:
The next Board meeting will be announced at a later time when the updated bids are received and the Board can review before voting on whether to proceed with the projects. The Annual Meeting is tentatively scheduled for Friday, March 11, 2011 at 4pm.
11. Adjournment:
With no further business to discuss, the meeting was adjourned at 5:00 pm.
Respectfully submitted,
Kathy Watts, CMCA, LCAM #27668
Reconcilable Differences, Inc.
BOARD MEETING MINUTES
Friday, June 11, 2010
at Reconcilable Differences Office, 109 Long Point Rd.
1. Call to Order:
The meeting was called to order at 3:00 pm at the management office of Reconcilable Differences, 109 Long Point Rd, Cape Canaveral.
2. Establish Quorum of Members:
Board members present were Ray Granberry-President. Beverly Davis-Treasurer and Hazel Banks-Secretary attended by conference phone. Kathy Watts represented Reconcilable Differences (RDI).
3. Proof of Meeting Notice:
Kathy Watts stated the agenda was posted on June 9, 2010 on the association bulletin board.
4. Approval of Minutes from the March 19, 2010 Board/Organizational Meeting:
Hazel Banks made a motion to approve the minutes from the March 19, 2010 meeting. Beverly Davis seconded the motion and it passed by unanimous voice vote.
5. New Business:
King Neptune Project: The Board discussed options for the 240’ running along King Neptune. One consideration was cutting the oleanders down and installing a 6’ pvc fence but the Board felt the cost was excessive. Beverly Davis made a motion to contract GroundTec at a cost of $3,535.87 to removed the oleanders and existing reclaimed water pipes and replace the pipes with a larger, heavy duty pvc pipe and a fast growing hedge which will be determined at a later time. Hazel Banks seconded the motion and it passed by unanimous voice vote.
Storm Drains: Kathy will also request an estimate from GroundTec to clean out the storm drain on King Neptune since equipment will already be on site and will also request an estimate to replace the oleanders at the east side of the pool and behind the units on King Neptune.
Umbrellas: The Board gave approval to purchase 2 more umbrellas from Lowes which will be a pull up type instead of a crank. Kathy will also get the cost of heavy duty resin chairs and lounges to replace the existing chairs.
Trash Notices: The Board also instructed management to send out second notices for trash cans and recycle containers to owners not following the Docs by having the containers not visible from the street.
6. Adjournment:
With no further business to discuss, the meeting was adjourned at 3:30 pm.
Respectfully submitted,
Kathy Watts, CMCA, LCAM #27668
Reconcilable Differences, Inc.
MINUTES OF THE ANNUAL MEETING
OF THE CAPE GARDENS OWNERS’ ASSOCIATION, INC.
Held March 19, 2010 at the
Management Office, Reconcilable Differences,
at 109 Long Point Rd, Cape Canaveral, FL
1. Meeting Called to Order:
The meeting was called to order at 5:30 pm by Ray Granberry-President.
2. Certification of Proxies & Establishment of a Quorum of Members for Annual Meeting:
Sixteen were needed either in person or by proxy. Eight (8) proxies were received and five (5) owners were present totaling thirteen (13). A quorum was not established for the Annual Meeting.
3. Reading and Approval of Minutes from 2008 and 2009 Annual Minutes:
Since there was no annual meeting, the minutes could not be approved and will need to be approved at the next annual meeting.
4. Presentation of 2010 Board Members:
The 2010 Board will consist of owners Ray Granberry, Beverly Davis and Hazel Banks.
5. Adjournment:
This session was closed at 5:35 pm.
Respectfully,
Kathy Watts, CMCA, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.
ORGANIZATIONAL MEETING
OF THE CAPE GARDENS OWNERS’ ASSOCIATION, INC
Held March 19, 2010 at the
Management Office, Reconcilable Differences,
at 109 Long Point Rd, Cape Canaveral, FL
1. Call to Order:
The Organizational Meeting was called to order at 5:40 pm.
2. Establishment of a Quorum:
Beverly Davis, Ray Granberry and Hazel Banks were present and Kathy Watts represented RDI.
3. Appointment of Officers:
Ray Granberry volunteered to be president. All in favor.
Hazel Banks volunteered to be Secretary. All in favor.
Beverly Davis volunteered to be Treasurer. All in favor.
4. New Business:
-The bids for the fence along King Neptune were discussed. Since even though 3 companies were contacted, only 2 presented bids. Therefore, Kathy will contact 2 more companies for bids.
-A bid was received from B&B Sprinklers to connect the last 4 units (151 – 157) on King Neptune to reclaimed water. In order to receive competitive pricing, Chris from GroundTec will also present a bid for the reclaimed water connection. GroundTec has a licensed sprinkler technician and management will also contact Chris for sprinkler repairs and/or issues.
-The landscaper, Chris from GroundTec was on hand to answer any questions the Board or owners may have and to give a report on their progress so far. Chris stated that even though they’ve been under contract since February 1st, they’re still additional clean up to be done. It was decided to leave the oleanders along the cul-d-sac alone since they’re a buffer between Cape Gardens and the empty lot to the south. Chris also stated he felt the plant “Awabuki” would be a better choice to use along A1A instead of Areca Palms.
5. Open Forum:
-Concern was expressed over the fact visitors to the pool have not been lowering the umbrella after use and as such, the pole is bent and it will not close completely.
-It was suggested to install an “auto-shut” hinge to the bathroom doors and also to the pool entrance gate.
-Trash bins: The Association Docs and Rules & Regulations state that all trash bins must be storage out of sight which usually would mean the garage. The 96 gallon bins we presently use are quite large and some have felt they’re too large for storage in the garage. Board Member Hazel Banks has been in touch with WastePro and they will gladly exchange the 96 gallon bins for a smaller 64 gallon bin so they can easily fit in the garage.
6. Adjournment:
With no further business to discuss, the meeting was adjourned at 6:40 pm.
Respectfully,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.