CANAVERAL SANDS March 2007 NEWSLETTER

Notification of Workshop

April 13, 2007, at 6:30 PM, in the rec room

On

Rules and Regulations Infractions & Enforcement

This newsletter was deemed necessary because of a situation at Canaveral Sands that has become increasingly worse over the years but became especially bad the summer of 2006. Canaveral Sands was inundated with persons and families that came to Canaveral Sands and behaved as though they were visiting a resort, hotel or motel. There were many abuses to the property. Many of the rules were ignored and people breaking the rules were very rude when this was mentioned to them, and they continued to break the rules. These persons and families include renters, guests & friends of renters and guests & friends of owners. There may even have been some owners involved. There was one group of families with many children that rented 6 units for the month of July.

Canaveral Sands has become more popular as a vacation place probably in part because of its large pool and it’s proximity to the ocean. Last year, there were numerous complaints from owner residents that non-owner residents were creating a nuisance by not obeying condo rules and lacking the civility and common courtesy one has come to expect at Canaveral Sands. This problem has become increasingly worse over the years with the summer of 2006 being the worse by far, resulting in a large number of complaints to Management.

A newsletter was sent out last August on the subject mentioning the problem and asking for inputs from owners. The Board, after reviewing owner inputs, decided to have a workshop before the 2007 summer to discuss the situation and attempt a resolution. The association has received advice from our attorney regarding what legally can be done to resolve this situation. The Board and Management are willing to do their part but it will become obvious to workshop attendees that no resolution is possible without the cooperation and active participation by owners. Participation by owners at the workshop and after the workshop is a necessary part of any solution for this situation.

Some but not all of the complaints received by Management are mentioned below:

·   Children running on walkways

·   Residents hollering to each other from building to building and from walkways to and from the ground.

·   People in cars honking car horns for residents to come out

·   Climbing over the gate to the ocean

·   Children playing in the elevator—e.g. pushing all the buttons and riding it up and down or holding it on one floor for long periods of time.

·   Children using the parking lot for a playground—inhibits traffic and cars have been hit by objects—liability for the association

·   Confrontations between unit owners and non-unit owners

·   Too many people occupying a unit

·   Hanging towels over railings

·   Leaving items on walkways for long periods of time, including overnight

·   Pizza boxes, Pizza boxes—they do not slide down the garbage chute.

·   Extremely noisy in  pool area

·   Not closing pool gate

·   Using pool after hours

·   Small children left unattended in pool area

·   Food and drink brought into pool area

·   Running games played around the pool

·   Adults have complained that they could not use pool because it was full of children or children were playing games

·   Boats parked on premises without permission

The Board, Management and a small number of owners at Canaveral Sands have spent considerable time and effort working on improving management services, the financial situation and the landscaping to make Canaveral Sands a pleasant place to live as well as replacing/repairing the physical part of the property when necessary to maintain/increase the property values. Canaveral Sands at the present time has the reputation of being pleasant to look at, being well maintained and having a pleasant home type living atmosphere. All residents (owners and renters) should be able to expect a friendly home type atmosphere while residing here. Management and the Board cannot solve the problem mentioned in this Newsletter without the help of owners. It is time for all unit owners to do their part. Owners should be aware that they are responsible for the actions of renters, friends and guests using their unit.

The 1^st workshop will be held April 13, 2007, at 6:30 PM, in the rec room.   Attend if you want this situation to be resolved.

Canaveral Sands Board of Directors

January 2007 Newsletter

 It is important that owners sign and send in their proxies for the following 3 reasons:

·    A membership meeting cannot be held unless 51% of the members attend either in person or by sending in a proxy.

·    A new Board of Directors cannot be elected if it is not possible to hold a members meeting.

·    A positive vote of 2/3 of the total membership is required to change our documents so the 1^st meeting notice of the annual membership meeting will not require being sent via certified mail with return receipt. This year the certified mail requirement cost the association $501.50 more than a regular mailing. This extra certified mailing cost will continue every year unless 2/3 of our members vote to change our document as shown in this mailing. Don’t forget to send in your proxy with a vote for this important amendment change.

There are now 7 owner applicants for the 5 Board of Directors positions. The present board feels this is a healthy situation when owners are willing to spend their time and effort to contribute to the well being of Canaveral Sands. Although much has been done in the last few years much will always continue to be required because of the age of the buildings and the large property area. It is obvious that our buildings being 22 to 26 years old now need continuous repairs/replacement to keep the buildings and grounds in a livable and pleasant looking condition. The items below show some, but not all, of the items involved in keeping Canaveral Sands Condominium in good condition and a pleasant place to live.

Items of interest since last annual meeting:

·    Management, The President and our Maintenance Person (Phil) developed permanent specifications for the new maintenance person to be hired. They also held many meetings with applicants before hiring Richard Keinenan

·    Rich Keinenan was hired in June to replace Phil Heller as our permanent maintenance person because Phil previously told the association he wanted to retire from full time work but would be willing to work part time. Phil replaces Rich when necessary. He also works 2 days a week. Performing tasks that would normally be performed by contractors, thus saving the association money. This also allows Phil’s extensive knowledge of the association’s infrastructure to be available to the association.

·    Condo insurance increased substantially, causing a $600 special assessment and a condo fee increase

·    Lights on premises are causing a problem for turtles according to the city

·    Replaced firm that cut the dunes a 2^nd time. It has been hard to get dunes cut the way we want them cut. They seem to be trimmed correctly by this firm.

·    Replaced buildings 1 and 2 walkway railings

·    Fire hydrant valves for building 1 & 2 were replaced. In addition the large red backflow valves at an unexpected cost of $19,000 were also required by inspectors.

·    Hand control of irrigation zones was installed

·    Replaced elevator maintenance firm

·    Replaced elevator door detectors all elevators

·    Replaced elevator doors and door hardware

·    Eight elevator doors were raised and cement work done so rainwater would not run down elevator shafts

·    Replaced 2 irrigation wells at North end of property with one deeper well

·    Building 3 was painted

·    Replaced pool heater

·    Pool fence painted

·    All 1^st floor walkways painted

·    Replaced sliding glass doors in rec room

·    Painted rec room and replaced lights in rec room

·    Put “Y” AC cleanouts in 1^st floor units xxx3 & xxx4

·    Planted 3 tall palm trees on the South ed of our property

·    Planted a 3 trunk Christmas palm between north end of garage C and street

·    Paver paths put in & landscaping done between buildings 1 & 2 where backflow valves were installed

·    Minor cement repairs made to many garages and buildings

·    Replaced main electrical circuit breaker in building 1.

·    There was a problem in July with non-owner residents not following condo rules. A workshop will be held on this subject in the first part of 2007.

·    Fire alarm covers were installed on the pull stations in all buildings.

·    The beautiful sago palms on our property are dying. They are dying all over Florida. Steps are being taken to save them but there is not much hope.

·    An amendment proposal to our documents to eliminate the requirement to send the 1^st notice of our membership meeting via registered mail with returned signed receipt was sent to the membership for a vote.

Items of interest in the near future (an* indicates the item is expected to be done in 2007)

·    Paint building 4-- minor repairs to building will be done before painting*

·    Paint garages-- minor repairs will be done before painting*

·    Paint garage doors-- minor repairs will be done before painting

·    Replace the rest  (7) of the trash chute doors*

·    Blacktop resurfacing with some blacktop replaced to improve drainage*

·    Garage roofs B, D, and E will have to be replaced in an estimated 1 to 3 years

·    Building 3 roof will have to be replaced in an estimated 2 to 5 years

·    Both gates to ocean will be replaced*

·    The South and East perimeter fence will have to be replaced in an estimated 2 to 3 years

·    Protection for elevator frame edges will be installed*

·    Elevator repairs/replacement for pumping units/control valves/cables/etc. will be required in an estimated 2-5 years according to our elevator consultant. This will be a major expense, so the elevator reserve should be built up to eliminate or minimize a special assessment.

·    The county environmental heath department wrote the Association a pool a violation for not having a 2 inch stripe across the pool bottom and up the sides where the deep end starts. This will have to be installed when the pool is refurbished

·    Main entrance lighting may have to be altered next turtle season. The board has looked into alternatives.*

·    The fire alarm inspection from the city noted that we need a fire alarm monitoring system. This will require something from our fire alarm control panels that will send signals to a monitoring company.* This could be expensive and may lead to even more expensive upgrading requirements by the city.

·    Finish installing fiberglass doors on all entrance doors*

·    Workshop(s) will be held to attempt to resolve a summer rental situation that has developed where many renters do not follow condo rules and regulations, resulting in unsanitary, unpleasant, and dangerous conditions on Canaveral Sands property

Canaveral Sands Board of Directors:

Jerry Beaumont,

Jean Deck,

Barbara McPeek,