1.  Call to order

The meeting was called to order at 6:30 PM by President Ed Smally.   Vice President Christy Anderson, Secretary Jean Deck and Directors Gerry Burke and Barbara McPeek were in attendance.  There were 6 unit owners in attendance and Karen Auth, from Reconcilable Differences, Inc. was also in attendance.   

2.  President's Message---Ed Smally

Ed remarked that in an effort to reduce the amount of time spent in Board meetings, a format change for the meetings is being implemented. Board members had previously received a copy of the new meeting format and a copy was made available to owners in attendance at the meeting.

3. Approval of Minutes, July 20th and August 3rd, Board Meetings

Jean Deck motioned to approve the minutes from both the July 20th and August 3rd Board meetings.  Barbara McPeek seconded the motion; all were in favor. 

4. Budget-Finance Committee Report

Finance Committee Chairman, Harold Fletcher, informed the Board the Finance Committee will begin work on the 2008 proposed budget.  The committee has received a preliminary budget from Management. Harold estimated the proposed 2008 operating budget may be 5% lower than last year primarily due to a reduction in insurance premiums for the 2007/2008 renewal period.    Ed asked Harold to ensure his committee is prepared to deliver a recommended budget to the Board by the October Board meeting.  Harold felt this was achievable and planned to call a committee meeting next week.

5.  Management Report/Unfinished Business – RDI

a. Financials: 

Management reported the end of month account balances of the operating and reserve accounts as approximately $89,523.63 and $283,289.89, respectively.  Approximately $22,000 of the operating account can be attributed to prepaid monthly assessments.  As of this meeting, there are only two unit owner accounts in arrears – greater than 30 days.   Profit and Loss year to date indicates the Association is operating approximately $5,800 over budget.   This overrun can be attributed to unanticipated and therefore non budgeted items including the payment of quarterly taxes on interest earned, operating costs for the new fire alarm system, plus higher than expected attorney fees.

b. Special Assessments: 

Management reported there remains one account still in arrears on paying the special assessment and the Board will be asked to make a foreclosure decision on this unit later in the meeting.

c. Status of 3103 shutters repairs & painting/special assessment/electricity

Regarding the shutter repairs, according to the Attorney, the arbitration process through Florida’s Department of Business and Professional Regulation concluded on August 23, 2007, with a default order issued against the owner because the owner failed to comply with the Association’s request to make repairs to their shutter housings.  The attorney is seeking authorization to proceed to civil court on this matter.  Gerry Burke asked if a default judgment has been issued as he believed that to be the final step in the process.  Management took an action item to discuss the default judgment with the attorney but believed that the default judgment is the process taken once the Association takes the matter to civil court and not in the scope of the current arbitration process.  Jean Deck motioned to approve continuance through civil court.  Christy Anderson seconded the motion.  All were in favor. 

Regarding the unpaid special assessment, the Attorney has filed a lien against this unit and is seeking authorization to move to foreclosure action.  Gerry Burke motioned to proceed with foreclosure action.  Jean Deck seconded the motion.  All were in favor. 

Regarding the lack of electricity in this unit, the owner has received two letters from the Association requesting the electricity be turned back on to avoid the risk of mold developing in the unit and potentially spreading to other units and common areas.  The second letter was sent certified mail.  The owner signed for receipt of the letter. Ed stated the next step would be to have a third letter sent from the Association’s attorney.  Board members were in agreement to have the attorney send a third letter to the owner. 

d. Building 1 Fire Alarm System 

The President reported that since the July meeting Beacon Security had received the repaired motherboard, for the fire alarm control panel in building 1, from the repair contractor but upon installation the new motherboard would not function properly.  Beacon returned the motherboard to the repair contractor.  This contractor believes the motherboard is repairable but it will require a specific part that is difficult but not impossible to find.  The Association’s only alternative is to wait on the repaired motherboard.   

e. Turtle lights:

The President reminded Board members that both of the flood lights located on the west side of the property had to be extinguished during turtle season therefore it was necessary for the safety of owners to install additional lighting in the entrance area and the west side of the property The Association may consider canceling the contracts with FPL, for the flood lights, in the future if the new lighting is adequate. 

f. Condo Maintenance:

Report is attached to a file copy of the minutes.  Management reported all that remains outstanding on the maintenance list is a few minor concrete repairs, primarily in buildings 1 and 2.    The reason the repairs are primarily in these two buildings is because the contractor had completed the repairs in buildings 3 and 4 earlier in the year.  Management also noted that onsite maintenance has finished installing missing fasteners on the roofs in buildings 1 and 2, has performed maintenance needed to the fire system standpipes and other than some fine tuning, has completed the spring irrigation maintenance.  Phil Heller has been busy installing the new light fixtures thus saving the Association the costs associated with having an outside contractor do this work.  Ed added that the fire panel in building 3 was hit by an electrical surge during a lightning storm early Tuesday morning.  Beacon security was able to install a new panel by end of business Wednesday and the fire system is back on line. 

6. Landscape Committee Report – Joann Smally

a. Report is attached to the file copy of the minutes:

Joann stated the Committee has asked Hugh, the dunes trimming contractor, to put Canaveral Sands on his schedule for the October timeframe.  Hugh will also remove the vines at the time of this trimming.  The Committee has also planted new bushes on the west side of garage D and added a walking path made from pavers.  The walking path on the west side of garage E was also widened.   These additions had been previously approved by the Board.      

7.  Other Unfinished Business    

a. Blacktop repairs/resurfacing:

Four contractor bids were proposed; 1)re-grade and re-sod existing draining areas at the north and south ends of the property and at the north side of the main entrance, 2)installation of concrete inverts and miscellaneous asphalt repairs 3) asphalt seal coating and the re-striping and painting of car stops and 4) the purchase of 17 new parking stops recommended as needed by maintenance. Ed remarked the Association has $31, 500 in asphalt reserve account.  Jean Deck motioned to approve the re-grade and sod proposal at a cost of $3,180.80 dollars.  Gerry Burke seconded the motion; all were in favor. Gerry Burke motioned to approve the proposal for the concrete inverts and asphalt repairs at a cost of $5,925 dollars.  Barbara McPeek seconded the motion. Gerry Burke, Barbara McPeek and Ed Smally voted in favor.  Jean Deck and Christy Anderson voted against the motion. The Motion passed with the majority in favor.  Gerry Burke motioned to approve the two remaining proposals; for the asphalt seal coating, re-striping of driveway & repainting of the car stops and the purchase of 17 new car stops at a cost of $9,187 and $680 dollars respectively.  Jean Deck seconded the motion.  All were in favor. 

b.  Pool Security: 

Gerry Burke reported that the security camera and related warning sign have been installed on the wall located in the southwest corner of the pool area. 

c.  Key replacement for rec room and pool & gates to ocean:

The Board with owner input discussed the process to be used for issuing the first new amenity key to owners and the date the locks on the pool and beach gates, rec room and car wash would be changed.  The results of this discussion are as follows and will be published and mailed to all owners in the next Newsletter: 

The date for re-keying of the pool gate, car wash, rec room and beach gates would be November 1st, 2007.

RDI will distribute the initial (1) key to all owners who appear in person with photo identification, at the RDI office, Monday through Friday between the hours of 9:00 a.m. and 4:00 p.m. once keys become available.

Volunteer owners will be available on weekends to hand out keys to owners on Saturday and Sunday from 11:00 a.m to 12:00 p.m. every weekend for a period of 4 weeks.  Photo identification will be required. 

An owner wishing to have someone other than a deeded owner pick up their new key, must provide the individual with a letter authorizing the Association to do so. The individual authorized to pick up the key will be required to present photo identification and will have to sign for receipt of the new key.   

The following process will be used for distribution: (1) one new key will be given to each owner at no charge. Each owner will receive a free replacement key for each old key surrendered, up to a maximum of 3 additional keys.  The re-keying of the (3) additional keys will be performed offsite by the locksmith and will not be IMMEDIATELY available to owners. Owners who do not have (3) keys to surrender can purchase additional keys, one time only, for a replacement cost of $7.00. As a reminder, the replacement of lost keys will be $100.  Management was asked to order 150 new keys from the locksmith in preparation for this change and to arrange for the locks to be re-keyed on November 1, 2007. 

Management was also asked to confirm whether a volume discount would be applicable if more keys were purchased. 

d.  Status of cement repairs 1-405

The President reported the cement repairs in this unit have been completed.  LB Drywall is working with the owner to find a workable replacement tile solution.  The owner will be responsible for the cost of the tile but the Association has always paid for the labor to lay the tile only in the areas damaged by the concrete repair.  

e.  Status of building 3 roof

The President reported the building 3 roof has been completed

8.  New Business

a. Evaluation of RDI

Ed Smally has previously sent Board Members his input into RDI’s performance evaluation and handed out copies to owners in attendance for their review.  It was his opinion that with his retirement from the Board at the end of this term, both RDI and onsite maintenance will be asked to do more unless the new Board is equally as active and participative in some of the duties he has been performing as President.  He further stated that it has been the Association’s practice to pay a good salary to contractors who do good work. It was his opinion that RDI receive at minimum a $1.00 per door/per month increase and perhaps a cost of living increase.   The Board sought owner input on the matter which was all positive and supportive of the increase being proposed.   Having heard all input, Jean Deck motioned to approve an increase to $15.00 per door/per month for RDI.  Christy Anderson seconded the motion; all were in favor.  . 

b. Insurance for Condo Association

The President remarked that there is positive news in this year’s insurance premium renewal for 2007/2008.  He reminded Board members that the Wind policy now expires in March instead of September because earlier this year the Association had to cancel and renew the Wind policy, in the month of March, to qualify for mitigation credits from Citizens.  Ed informed the Board that the amount of the reductions received from our property and wind carriers this year allowed the Association to pay the total property and liability premiums now due ($38,407), thus avoiding having to pay finance charges. 

c. Elevator shutdown and start up during hurricanes

The President stated that the Association has never had a shut down policy on the elevators during hurricanes but felt for the safety of the owners the Board should consider such a policy.  The Association would not want to have an owner stuck in an elevator at a time when emergency rescue services were not available to assist.  After some discussion on the matter, Gerry Burke motioned to approve the following policy: elevators at Canaveral Sands will be shut down 12 hours before the predicted landfall of a hurricane and will be reopened as soon as possible after the hurricane has passed.  Barbara McPeek seconded the motion.  Christy Anderson suggested notices also be posted reminding owners NOT to use the elevators.  Ed remarked that Rich has volunteered to shut down the elevators. 

d. Letters from GESS (General Elevator Sales and Service)

The Board had previously received copies of two letters received from GESS, the contractor currently providing service and maintenance on the elevators at Canaveral Sands.  The first letter informed the Association that GESS would no longer be providing emergency contact support from the telephones in the elevators.  Canaveral Sands does not use GESS for this service and our elevator consultant, Lee Rigby confirmed this action does not apply to Canaveral Sands.  The second letter addressed a recently discovered engineering/electrical design oversight in elevators that use hydraulic controllers such as those at Canaveral Sands.  Lee Rigby confirmed there is a definite defect and GESS is working on a fix.  Mr. Rigby also recommended the Association take advantage of GESS’ offer to provide a free evaluation of all elevators and their repair recommendations.  He would be happy to evaluate the recommendations received from GESS.

e. Buying Car Stops

Reference item 7a above for the Board decision on this purchase.

Greeting and Parking Committees

The combined Greeting and Parking Committees that are made up of the same 4 Committee Members has not functioned as directed by the President. Canaveral Sands’ documents say the President is responsible for forming committees to help him/her in performing the duties of the President. To facilitate the committees the President wrote a “Purpose” for each committee, which was agreed to by the Board and is filed with a copy of the minutes from the June Board meeting.  In addition, the President had written a 6 page memo, dated 08-17-07, to Committee Members. This memo was written to show the Greeting and Parking Committee Members how other committees functioned and to make sure the Greeting and Parking Committees knew what their purpose was and how the purpose should be implemented. This memo was also sent to Board Members. Since no member of the Committees or the Board disagreed with anything said in the purpose or the 8-17-07 memo, the President assumed Committee Members and the Board agreed with what was written in both documents, including the direction to the Greeting and Parking Committees.

The Parking Committee, however, has ignored the direction given in both documents without notifying the President. Although there may be honest differences of opinions, ignoring the direction of the principal officer of any organization is not acceptable. Subsequent written resignations from 3 of the 4 Committee Members indicated the main reason for resigning was that the Committee Members did not agree with the direction of the President and thus did not follow them. They did not seem to realize Condo Committees are not formed with carte blanche authority to do what they want to do. This may be because the Committee Members are relatively new to condo living.

The President’s solution for this situation and the reasons for it are in the file copy of these minutes. This was given to the Committee and Board Members to read before discussion was started. The solution was (1) to disband the Parking Committee for now because it had expanded its jurisdiction beyond its defined purpose and was not following any directions from the President, (2) have two members from the old Parking and Greeting Committees become a Social Committee because they had shown a strong interest in this area, and (3) have the two remaining members of the old Greeting and Parking Committees stay on as the new Greeting Committee. This caused extreme dissatisfaction with 3 (Joe & Mary Farber and Dave Lyons) of the 4 old Greeting and Parking Committee Members and they resigned from any committees, saying they could not work with the President. The Parking Committee did have some useful ideas but they had not identified real and potential, present and future parking problems as they had been directed. Also, they were attempting resolutions before identifying the problem and all aspects of the problem, which they had specifically been asked not to do. Attempting to resolve problems before understanding them could result in not having the best solution and/or cause future problems. The President said he felt he would be remiss in performing his duties as President if he allowed the Parking Committee to continue on its present course of action. He reminded the resigned Committee Members he would only be on the Board until next year’s election and asked them not to let their disagreements with him keep them from volunteering to help Canaveral Sands in the future.

One Board Member said she thought the memo to the Committee Members was insulting and inappropriate. Another Board Member said a different forum could have been used. The 2 other Board Members did not comment. The President agreed a different forum may have been possible. However he said he felt there was little choice because he felt ignored and insulted by the continuous ignoring of his directions by the Parking Committee; especially after giving a 6 page direction, including what specifically to do for the September Board Meeting.

After saying all this, it must be said that all Committee Members, including the Greeting and Parking Committees, are to be commended for volunteering to help the Association. Disagreements in condo Associations are a fact of life. One has to be careful not to take condo decisions personally. In the past this has led to attacks on the character of individuals, which is not useful to the parties involved and is detrimental to the Association.

 9. Adjournment

With no further business to discuss the meeting was adjourned at 8:40 p.m.

Respectfully Submitted,

Karen M. Auth, LCAM 28323, Reconcilable Differences, Inc.

Ed Smally, Canaveral Sands Board President

1.  Call to order

The meeting was called to order at 6:30 PM by President Ed Smally.  All Board Members were in attendance establishing a quorum for the meeting.  There were 7 owners in attendance at the meeting.

 2.  Blacktop repair/resurfacing

The President and Board Member Jerry Burke met with Asphalt Inc. at 7:30 a.m. this morning (August 3) to clarify the work to be done. Terry from Asphalt Inc. was to fax a new proposal before the 6:30 p.m. Board Meeting. Terry said the new proposal would be close to the original proposal except for additional work identified. However the new proposal was approximately $11,000 more than the original proposal. The President was unable to contact Asphalt Inc. before the meeting to find out why the additional increase. Under the circumstances the Board decided to postpone a decision involving blacktop repair/resurfacing until the next Board Meeting.

 3.  Approval of #4302 new sliding glass doors:

Board Members received and reviewed a copy of the sliding glass doors specifications from the unit owner. Jean Deck made a motion to approve the sliding glass doors, seconded by Jerry Burke. The motion was approved unanimously.

 4.  The meeting was adjourned at 7:10 p.m.

Respectfully Submitted,

Ed Smally, Canaveral Sands Board President

1.  Call to order

The meeting was called to order at 6:30 PM by President, Ed Smally.   Barbara McPeek and Gerry Burke were also in attendance.  Vice President Christine Anderson had previously notified the Board that she would be unable to attend and Secretary Jean Deck was not feeling well and unable to attend.  There being a majority of Board members in attendance a quorum was established.  There were 7 unit owners in attendance and Karen Auth, from Reconcilable Differences, Inc. was also in attendance.

 2. President's Message---Ed Smally

Ed reminded everyone that there are two months out of the year the Board tries not to have meetings unless necessary.  Those months are August and December.  Unless Association business dictates the need, there will not be a Board meeting in August. 

3. Approval of Minutes, June 15,  2007 Board of Director Meeting

Gerry Burke motioned to approve the minutes from the June 15, 2007, Board meeting.  Barbara McPeek seconded the motion.  All were in favor. 

4. Budget-Finance Committee Report

Finance Committee Chairman, Harold Fletcher, informed the Board that the June financials reflect accurate reporting of the findings of the auditor.  Profit and Loss ending June 30, 2007, reflected the Association was operating approximately $5,000 over budget.  He stated that half of this overrun could be attributed to the Association’s requirement to pay quarterly taxes due to the interest earnings on the certificates of deposit.  He stated the reserve allocations were also recently evaluated by the Committee and in their analysis were performing as expected.      

5.  Management Report/Unfinished Business – RDI

a. Financials: Management reported the end of month account balances of the operating and reserve accounts as approximately $67,000 dollars and $320,000 dollars, respectively.  Approximately $20,000 dollars of the operating account can be attributed to prepaid monthly assessments.  There were only two accounts in arrears – less than 30 days.

b. Special Assessments: Management reported there remains one account still in arrears on paying the special assessment.  Ed Smally said this unit also has failed to repair or replace their shutter housings and power has been turned off to the unit.  The Board will proceed with initiating a lien against this unit for past due assessments. 

c. Status of 3103 shutters repairs & painting/special assessment/electricity: The President said that Management was finally able to locate contact information for the owner, has contacted the owner and has discussed the three issues outstanding and their responsibility to pay for all legal fees associated with resolving these disputes.  The owner felt he could resolve all grievances within 60 days.  There has been no response from the owner to the state’s “Order Requiring Answer”, part of the state’s arbitration process and filed by the attorney on behalf of the Association.  An attorney opinion has been sought on how the Association can deal with the absence of electricity and therefore inadequate air conditioning in this unit. A mold remediation expert was contacted to assess the unit’s air quality for the presence of bacteria and assess for the presence of mold.  There was no mold found and no presence of bacteria in the air. 

d. Building 1 Fire Alarm System: The motherboard panel for building 1 has been repaired once but did not function correctly. The contractor still felt confident repairs could be made so the motherboard was shipped again to the manufacturer. It is expected back soon. Ed Smally reminded board members that if the motherboard cannot be fixed, the Fire Marshall has stated that using an alternate method for monitoring would be considered an upgrade to the fire system and the Association would have to bring the buildings up to current fire safety code.   It is estimated the cost will be $40,000 to do this work. 

e. Turtle lights: Management has not yet heard from code enforcement regarding the scheduling of the night walk to check Canaveral Sands again. Of particular interest this time is the stairwell lights. Rich has used 3 different methods to dull the lights and we want to check with the turtle lady to find out which one would be appropriate to use. The Association will install new garage lights on the west side of garage D next week, after which the large light on the west end of garage D will have to be turned off.

f. Condo Maintenance: Management reported in addition to normal maintenance, onsite maintenance has provided contractor support for the roofing project in building 3.  Rich has assisted greatly in making arrangements for product delivery and assisting in access to units to have a/c units powered off and on while electrical work, as part of the roof replacement, was done.  In addition, there remain only 4 of the old unit doors that need to be replaced in the entire complex; all of which are in building one. Two are scheduled for replacement next week and the remaining two will follow shortly thereafter. 

6. Landscape Committee Report – Joann Smally

a. Report is attached to the file copy of the minutes:  Joann noted three items she wanted to bring to the attention of the Board.  The first item being the Association has signed a contract with the new landscaping company.  This landscaper does like to edge more frequently and likes to trim hedges more frequently.  The second item; the sea grapes and palmettos in the dunes have been trimmed and the third item; Management has been asked to contact contractors to have the palms trimmed. An owner suggested cutting back of the shrubs and hibiscus to make them stronger should we happen to get a hurricane.  Joann stated that some of the shrubs had just recently been trimmed but said another trimming may be necessary if they grow fast. 

7.  Greetings and Parking Committees – Joe Farber:    

a. Greeting Committee Report:  David Lyons stood in for Joe Farber and his other committee members who were unable to attend the meeting.  He gave Board members a copy of a revised letter the committee gives to owner that they meet and greet.  Board members reviewed the revised letter and felt it was well done.  David reported the committee initially attempted to greet owners mid morning but they were not very successful in finding people at home.  They changed to an early evening schedule and were much more successful.  He reported the committee has greeted at least 7 long-term guests/renters and all have been quite receptive and appreciative of the visit.  Ed Smally said there must have been many more long-term guests/renters over this period than 7. He suggested that any resident that knows of long-term guests/renters that have not had a visit by the Greeting Committee notify Management so the Greeting Committee can visit them.

b. Parking: David Lyons reported the parking committee has not met since the last Board meeting and therefore he had nothing new to report.  An owner had taken snapshots of the parking situation on the 4^th of July holiday. These were shown to the Board and attendees. Parking was discussed in general but Ed Smally said it is expected that a parking workshop will be scheduled in the August/September time frame and to bring their recommendations to that workshop.  Ed commented the Board should consider, when making the asphalt resurfacing decision, what if any writing should be put on the parking stops e.g. if the Association plans to restrict certain parking areas to owners and renters and others to guests/visitors.  This item was tabled. 

8.  Other Unfinished Business

a. Rules and Regulations – Infraction and Enforcement: Gerry Burke reported that updated Rules and Regulation Handbooks have been distributed to all units.  Owners not residing at Canaveral Sands will be mailed a compact disk of the handbook with the distribution of the next newsletter.  Several owners remarked at how professional the handbooks looked.  An owner remarked having noticed the absence of rules restricting renters from having pets.  Ed Smally said that it is the owner’s right and not the Association’s right to restrict renters from having pets and therefore this restriction was removed from the handbook. 

b. Pool Security: Gerry Burke reminded the Board this issue originally surfaced because we had people in the pool at 1:00 a.m. in the morning, people having keys to the pool that didn’t seem to be residents of the property and people climbing over the fence to utilize the pool.  Several lighting solutions had been discussed but with the turtle lighting restrictions, they were ruled out.  He brought forward information regarding the installation of security cameras in the pool area.  Board members and some owners believed the security cameras could be a deterrent and also believed signs advising people of the presence of cameras would be a viable solution to the problem.  Management agreed to research and to discuss suitable outdoor camera options with onsite maintenance.

c. Key replacement for rec room, pool and gates to ocean. Gerry Burke reminded everyone that the key is also used for the car wash. The President reminded Board members that new keys would be issued sometime after the summer. There was a suggestion to wait until after Labor Day, which everyone was in agreement.  An owner suggested that realtors should charge a $100 dollar deposit for keys issued to renters. Ed Smally said our condo documents dictated that would have to be up to the owner.

d. Status of cement repairs 1-405: The President remarked we have some minor concrete repairs scheduled, primarily in building 1, with unit 1-405 being the most significant.  He stated the contractor was onsite working in unit 1-405 today and on a positive note, the repair was not as extensive as originally thought and again the problem probably developed from water intruding through the sliding glass door tracks.  The owner has recently replaced the sliding doors in this unit.  The contractor will also work with onsite maintenance to schedule the minor repair work needed throughout the building.  Ed Smally commented that owners are encouraged to call the management office if they find evidence of cracks developing in the concrete.  He also commented that the Association has adopted a practice of fixing minor repairs when they are found vs. waiting for them to turn into a major repair.  The Association maintains an ongoing list of concrete repairs and when deemed substantial schedules the contractor to come out and make these repairs.  This method is a little more costly but the Board believes it will save the Association money over the long term if the small repairs are fixed before they become large repairs.

e. Status of Building 3 roof: The President reported there have been some rain delays in the roof replacement project.  There have also been some issues the contractor and consultant needed to resolve regarding the handling of the electrical requirements for the a/c units.  The latter issue was resolved this week and the electrical requirements for the re-roof were successfully completed this week. The latest completion date for the roof is mid August. An owner expressed concern over the amount of workers present to complete the roofing project and complained of the noise disturbance to her guests and 14 year old dog. 

      9.  New Business

a. Black top repairs/resurfacing: The Board reviewed the three proposals received for seal coating the asphalt, making asphalt repairs and making drainage improvements to the areas to the west of building 1 and building 2 where puddles are usually present for extended periods of time after heavy rains. Two contractors recommended the installation of concrete swales which would force the water to flow to an existing area of good drainage.  The third contractor recommended the installation of small drains in the low lying areas where the drainage problems are occurring.  None of the contractors wanted to bid on both solutions.  The two contractors bidding on the concrete swales felt this type drain would provide only a short term solution, unless the drains were cleaned regularly, and felt these type drains would still allow for considerable puddling during heavy rains, as the drains would be slow in removing all of the water.  Gerry Burke was concerned that the installation of the concrete swales would potentially divert the existing drainage problem to another area. Ed Smally disagreed. He said the swales would force the water to run off to the street or lawn areas. The Board then went outside to review the problem drainage areas, after which the discussion continued. Ed Smally presented the board with what he believed were the two options available to the Board; 1) Installing the drains and see if they are functional and if not have the concrete swales installed or 2) selecting one of the two contractors who proposed installing the concrete swales.  Barbara McPeeek suggested a third option which was to hire a consultant to make a recommendation to the Board.  In conclusion, it was agreed a workshop will be held with the existing contractors to gain more insight into what work would actually be done.  Management was asked to schedule this workshop. 

b. Elevator fan suggestion – Bosek: Mr. and Mrs. Bosek wrote a letter to the Board but did not attend the meeting as requested. The President summarized the letter which suggested the installation of an additional fan to the exterior wall of elevator cab.  The owner said they both had health issues that could be become exacerbated if they became stuck in the elevator.  Ed stated that state code does not permit the installation of any object in the cab that protrudes more than one inch from the cab wall and that there is already a fan installed in each elevator that meets code requirements.  After some discussion, it was agreed the Board would seek advice from the elevator consultant who would be inspecting the elevators in the August or September timeframe as to adequate air flow in this elevator. 

     10.  Adjournment

With no further business to discuss the meeting was adjourned at 8:20 p.m.

 Respectfully Submitted,

 Karen M. Auth, LCAM 28323, Reconcilable Differences, Inc.

1.  Call to order

The meeting was called to order at 6:30 PM by President Ed Smally.   Vice President Christine Anderson, Secretary Jean Deck, and Directors Barbara McPeek and Gerry Burke were also in attendance establishing a quorum for the meeting.  There were 9 owners in attendance at the meeting and Karen Auth, from Reconcilable Differences, Inc. was also in attendance.

2. President's Message---Ed Smally

The President’s message was deferred to allow all agenda items to be addressed in a timely manner. 

3.                  Approval of Minutes, May 18^th and  June 3^rd, 2007 Board of Director Meetings

Gerry Burke motioned to approve the minutes from both the May and June Board meetings.  Jean Deck seconded the motion.  All were in favor. 

4.                  Budget-Finance Committee Report

Finance Committee Chairman, Harold Fletcher, informed the Board of the Finance Committee’s meeting with the CPA this afternoon.  Management also attended. The CPA satisfied all outstanding questions the Committee members had regarding the 2006 audit.  Harold remarked the new CPA firm specializes in condominiums.