CARMEL RETIREMENT CONDOMINIUM ASSOCIATION,
Minutes of the Board of Directors Meeting
held MONDAY, JANUARY 30, 2017
PLEDGE: Those in attendance
pledged allegiance to the flag and then had a moment of silence in memory
of Elaine Schultz who recently passed away.
CALL MEETING TO ORDER:
The meeting was called to order in the clubhouse at 6:14.
ESTABLISH QUORUM OF DIRECTORS:
President Dottie Sauter, Treasurer Bill Bernard, Secretary Margie Roth,
and Vice President Mary Hirst began the meeting. Member at Large Sharon
Blincoe arrived later. Michelle Davis & Ted Manna from Reconcilable
Differences and over 18 unit owners were in attendance.
APPROVAL OF PREVIOUS BOARD
MEETING MINUTES: Margie motioned to approve the minutes of the last
meeting, held in 2016. Bill seconded, all in favor.
Manager reported that Sentry Management forwarded year-end reports showing
$70,788.70 in the operating account, $117,687.31 in the Reserve account
and that the association was $14,318 under budget at year’s end.
1. ARB Request: Unit
#2501 requested approval to have Shutter Outlet install hurricane shutters.
Board approved and signed the approval form.
2. Roof Repair or Replacement
– 1420: Ted stated that he had two companies bid repair or replacement
of this roof, which has a leak that affected electric panels inside unit
walls. $1,200 for repair, which is not guaranteed, or $21,000 for a new
roof. Cape Coastal Industries and Ringdahl bid this job. Another bid will
be requested for full replacement before the next meeting, so the board
can make a clear decision.
3. Elevator Repairs /
Upgrades / Permits: Ted stated that the Carmel elevators failed inspection
this month. The permit expired last August. Phones in both elevators were
not working, so the elevator company, ThyssenKrupp, bid $1200.00 to replace
the phones and they will monitor them for emergencies. Other issues were
illegal storage in electrical room closet, and door closers that needed
to self-lock, along with some electrical issues. All issues are being handled.
Once repairs are complete, an additional inspection must be completed before
the permits can be issued by the state. ThyssenKrupp recommended modernization
of the elevator computer systems in 2015. A lot of information was obtained
2 years ago, with bids from $43K to $68K so management will look at this,
work with board members and find out what is really needed to keep the
elevators running smoothly.
4. Wind Mitigation Inspection
/ Report costs: The insurance renews in April, and an insurance appraisal
has been completed, which brought the value of the property up by $400K.
Wind mitigation reports are also required, and these will also help owners
obtain credits on their individual insurance policies as well. Honor Construction
bid $225 to inspect and report on 2 buildings and the clubhouse. Bill motioned
to approve the cost, Mary seconded, all in favor. Margie agreed to meet
with them and allow access to roofs and needed areas for their report.
5. Clubhouse Drywall and
Painting bids: Ted obtained one quote from a drywall/painter that management
has used before. For $3300, they will repair all drywall holes and around
the windows, and repaint the whole clubhouse. Many felt painting was not
needed, so Ted will get another bid on just drywall repair, weather stripping
and window casing repairs so that the board has two quotes to choose from
for the repair.
6. AT&T Upgrade /
Fiber Optic Option: AT&T wants to dig up common areas to add new
fiber optic lines. Brighthouse (Spectrum) has been called out a number
of times to check for quality problems in some units. Management will have
the AT&T rep come to the next meeting to discuss what they want to
do, and will also ask Spectrum to attend to discuss the problems many owners
are having with the cable service the Association pays for. Dottie asked
for unit number and problem details, and she will work on this with Spectrum.
7. Dumpster in 1420: A
unit owner felt a new dumpster was needed due to cracks in some areas and
not being cleaned. The city charges $600 for a heavy plastic replacement
that would not rust or crack and would be easier to clean. Discussion concluded
that the dumpster just needs to be washed out on a regular basis, as well
as the floor of the dumpster room, to keep smells at bay. People are reminded
to bag and close all trash. Do not throw loose trash or kitty litter down
the trash chutes. Management is trying to find a maintenance man who can
work alone, has their own tools, and can work Saturdays.
OWNER INPUT: Social
group money was used in 2016 to help offset the cost of non-budgeted shuffleboard
court repairs last year. Some were upset, but funds were given to board
and they used them to cover part of the repair cost. It was also noted
that the pool heater was removed and not replaced, and many feel this is
an amenity that needs to be kept up. This was tabled for now, and an attorney
may need to attend a meeting to discuss the legalities of these issues.
There will be a Community
Garage Sale on Saturday, March 4th. The clubhouse as well as private garages
can be utilized. Notices will be posted requesting that if people have
donated to the clubhouse, they can take back their donations if we have
duplicates that would otherwise be sold. Margie is in charge of clubhouse
reservations. Some of the books in the “library” will also be sold.
Security lights on the 1420
roof need bulbs, the carpet needs cleaning (and Home Depot will loan equipment
if supplies are purchased there), and some residents feel contractors are
parking illegally in front of the entry doors, so notices or a “No Parking”
sign are needed.
Management has a website
for Carmel. Minutes of meetings, forms that people might need, governing
documents and other items the board approves, will be placed on the website.
A resident is worried about
the alligator in the pond. One said she called Wildlife Management and
was told only board or management can call for removal of an alligator.
It is a given that the gator will be killed if the trapper comes. So far,
he is not aggressive, so we would like to wait, but be careful when walking
Ralph said he has purchased
light bulbs and cleaning supplies, totaling $1,054.16, out of his own pocket.
He was thanked for his generosity, but these costs need to come from operating
funds in the future.
SET NEXT MEETING:
The next meeting will be set after Ted obtains the needed bids requested.
being no further business to transact, Bill motioned to adjourn the meeting
at 7:45 pm. Mary seconded, all in favor.
Michelle Davis, CMCA, AMS,
Community Association Manager