MINUTES OF THE DBAC, INC (DOLPHIN BEACH)
BOARD OF DIRECTORS MEETING
Friday, November 9, 2007
1. Call to Order: The meeting was called to order by President Pam Morrison at 7:00 pm at the management office, Reconcilable Differences, at 109 Long Point Rd, Cape Canaveral.
2. Attain Quorum of Directors: President Pamela Morrison, Treasurer/ Secretary Joe Walton and Director Andy Morrison. Director Barbara McGovern was not able to attend. Also present were Michelle Dugan and Kathy Watts from Reconcilable Differences and unit owner Debra Stanley of unit #211. VP Betty Dolan arrived later.
3. Approval of Last Minutes: Joe Walton motioned to waive the reading and accept the minutes of the September 28, 2007 minutes as mailed to all owners. Andy Morrison seconded the motion and it passed by unanimous voice vote.
4. Financial Report: Joe Walton stated that the Association has $29,754.93 in the Operating Account and $111,673.23 in the Reserve Account as of September 30th.
5. Owner Input on Budget Issues: None at this time.
6. Status of Member Vote to Partially Fund: The membership vote to Waive Fully Funding the Reserves was:
26 to Waive Full Funding and
4 to Fully Fund Reserves
7. New Business:
Discussion and Approval of Budget for 2008:
Pam Morrison made a motion to accept the 2008 Budget with partial funding based on owner vote. Betty Ann Dolan seconded the motion and it passed by unanimous voice vote.
Results of Amendment Vote:
The results of the amendment vote to allow certain items to be placed on the balconies and walkways are as follows: Thirty-two voting proxies were received. Of those, 24 voted to approve the amendment and 8 voted against the proposed amendment. Therefore, with 75% of owners voting positively, the amendment passed. Most units will be allowed to place 2 chairs and a plant outside their sliding doors, but there are restrictions on sizes. The attorney will be asked to record this amendment with the county. Once filed, management will mail the recorded document to all owners for their files and knowledge of what will be allowed.
Electrical Room: Joe reported that he met with SunKraft Electric to inspect the main power equipment because the engineer had stated in 2000 that this would need to be replaced in 10 years. They found the switching gears in the electrical room need replacing at this time, at a cost of about $2,500 due to rust and disintegration. Part of the corrosion was probably due to open block areas into this room, so Joe Walton made a motion to use Reserve funds to purchase a wall air conditioner to keep humidity levels lower and to close up the holes into the room. Betty Dolan seconded the motion and it passed by unanimous voice vote.
8. Old Business:
Signage: The Board discussed the new signage estimate. Betty Ann Dolan stated she was in residence a few years ago when the EMT requested units 29N & S have their own numbers. Andy suggested that the door address numbers for these two also include the “N” or “S”. Another option was a small sign next to unit 29 north stating 29S is around the corner. This decision was tabled for now, but the signage for the front of the building, along with painting the west walls of the entrance, were bid at $2,873 by KM Home Repairs. His bid included sand-blasted directional numbers but the Board felt these would not match the rest of the signage, so asked that he re-bid with the same numbers as currently used for the address. After more discussion, Pam Morrison made a motion to accept the bid with the exception of the sand-blasted signs. It is expected that using individual numbers will cost less than the sandblasted sign. After painting, KM will install 16” tall “Dolphin Beach” letters and 6” “Condominiums” letters with two 24” dolphins on each side, each facing in, and 7.5” directional unit numbers and arrows to be installed at the center walkways. Andy Morrison seconded the motion and it passed by unanimous voice vote.
Asphalt Resealing: This issue was tabled for another time because the city manager has now refused to allow the dumpster to be moved to the northeast side of the property. We have also learned that the Ocean Beach Blvd renovations are on hold, so it is not required at this time that we move the dumpster.
Paint Bids: This issue was tabled for another time. With KM painting the front west side of the building, we hope to hold off on a complete paint job for at least 2 more years.
9. Owner Input: Betty Dolan asked if the balcony rules would be enforced. It was stated that once the amendment is recorded, some items will be allowed, but others will not and letters will be written to owners not in compliance. There may be initial resistance to change, and legal fees may be required if owners ignore our requests to remove non-conforming items, but once people see that reasonable items will be allowed, we hope all will follow the rules. Betty stated that some residents are using the city’s trash dumpster. We cannot do this. If caught, the Association could be fined. All must use the dumpster on the south west side of the property.
A resident also asked that the Board do something about the many feral cats on site. It was stated that one resident continues to feed them which causes more to visit the buffet. There is a company that will catch and remove them, for a cost of $75 plus $10 per cat. The Board decided to see if owners will stop feeding them and they leave. If not, the trapper will be contacted.
Betty said the landscapers are squaring the bushes too much and that they should be allowed to grow higher and look more natural. Management will discuss this with Commercial Mowers.
10. Set Next Meeting: The next Board Meeting will be held Friday, January 25, 2008.
11. Adjournment: There being no further business, the meeting adjourned at 7:45 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Michelle Dugan, LCAM #17226, CMCA
Community Association Managers
Reconcilable Differences, Inc.
MINUTES OF THE DBAC, INC (DOLPHIN BEACH)
BOARD OF DIRECTORS MEETING
Friday, September 28, 2007
1. Call to Order: The meeting was called to order by President Pam Morrison at 7:00 pm at the management office, Reconcilable Differences, at 109 Long Point Rd, Cape Canaveral.
2. Attain Quorum of Directors: President Pamela Morrison, Treasurer/ Secretary Joe Walton, VP Betty Dolan, Director Andy Morrison and Director Barbara McGovern were in attendance. Also present were Michelle Dugan and Kathy Watts from Reconcilable Differences and unit owner Debbie Stanley from Unit #211.
3. Approval of Last Minutes: Joe Walton motioned to waive the reading and accept the minutes of the June 22, 2007 minutes as mailed to all owners. Pam Morrison seconded the motion and it passed by unanimous voice vote.
4. Financial Report: Joe Walton stated that the Association has $40,353 in the Operating Account and $103,524 in the Reserve Account as of August 31st. We are staying within budget and all units are paid to date.
5. Old Business:
Signage: The Board discussed the signage estimate and whether to spell out the word “condominium”. Joe Walton made a motion to install the lettering, spelling out the word “condominium”, along with the 2 jumping dolphins, the “N” & “S” for the buildings and the unit numbers with arrows. The cost for material and installation by KM Home Repairs is $1650.40. Pam Morrison seconded the motion and it passed by unanimous voice vote.
6. New Business:
Voting Results: The Board went over the results of the voting to date. Since not all owners have sent in their votes, it was decided to contact those owners and finalize the voting results for the amendment at the next meeting. As for other voting issues, a majority of owners were in favor of signage, of moving the dumpster to the northeast end of the property, and of installing a locked gate on the south west side of the property, so Custom Fence will be called to confirm his bids and install the gates. By a vote of 14 against and 12 for, the assigned parking will not be implemented and by a vote of 19 no’s to 8 yeses, the center courtyard will not be gated. A majority approved extending the walkway on the south side of the building to allow for seating, but this is on hold until the amendment is voted on. If the amendment fails, this work will not be done.
Door replacements and payment approval: The Board discussed the need to replace many front doors and to reimburse the many owners who had installed their own doors when Association funds were not available. Kathy obtained a price from Lowes for the “Miami Sliders” with frames at a cost of $216 per door. Home Depot no longer carries the similar Florida Slider. During discussion, it was requested that owners have the ability to change the hinges so that when the door is opened, it blocks the bathroom door. A price for that installation will be sought. A price on just the door and hinges, without a frame will also be obtained because most frames are in good condition. Installation from Lowes would be $250 per door, but an alternate bid from Jim Parks Maintenance was $80.00 per door. We were reminded that the city requires a building permit for each door. These doors cannot be ordered with opaque glass, but owners can obtain a film if they so desire. Management was reminded that two doors are on the approved list; both this Miami Slider and a 6-panel solid door. Owners will have to be given the option before installation.
Joe Walton made a motion to reimburse the owners who have already replaced their doors, from Reserve Funds, at the current cost. Pam Morrison seconded the motion and it passed by unanimous voice vote. Joe motioned to approve the replacement of all front doors not already replaced, using Reserve Funds. Pam seconded, all in favor.
Painting Bids: Michelle and Kathy reported that one bid has been received and 2 more are expected within the next week. The approximate cost is expected to be $25,000 to $35,000, including walkways and doors. The bids will be presented at the next meeting. Discussion ensued about why the 1st floor walkway wasn’t done like the 2nd floor walkway. It was determined that water seepage through the cement didn’t make it a feasible solution because the second floor coating keeps water out so it would bubble from underneath.
2008 Budget: The proposed budget was discussed at length. Joe Walton will ask SunKraft Electric to look at the electrical system and see what shape it’s in. The consensus was there will be an approximate $50 increase per unit per month with reserves partially funded. Pam Morrison motioned to have Reconcilable Differences mail the Proposed 2008 Budget to the owners with the date for the Budget Meeting being November 9, 2007 at 7:00 pm at the Reconcilable Differences office. The increase is pending the report from the electrician. Joe Walton seconded the motion and it passed by unanimous voice vote.
Landscaper: The Board requested the landscaper trim along the beach access walkway quarterly. The Board also requested a bid from Commercial Mowers on dressing up the south side of the property and to obtain an estimate on “creative curbing”.
Updates: The Special Assessment for Flood insurance, a total of $5,948 that was voted on at last year’s budget meeting, will be mailed out in October. One bedroom units will be assessed $144.24 and two-bedroom units will be assessed $188.85 to make up the difference between what was budgeted for flood insurance this year ($9,900.) and the actual bill ($15,848.)
-Grilling was discussed and it was determined the building is too close to the south wall to allow grilling on that side and, per fire marshal requirements, no propane tanks are allowed on the property at all.
-A resident is hanging a US flag inside his sliding door. There are no covenants prohibiting this, only signage. The Association cannot demand removal of appropriate decorations on the inside of sliding glass doors.
-A flag pole in the common areas was discussed and tabled for another time.
-Betty Dolan requested that Reconcilable Differences continue sending legal updates from the attorney to the Board.
-The Board requested RDI question Jim Park on whether the condominium next door, Crossway, had any alternate ways to move sand off their beach walkway. This needs to be done at DBAC.
-Michelle discussed a call from the Cocoa Beach Fire Marshal. He stated any condo having more than eleven units must have fire alarms and lighted exit signs. Joe informed the Board his understanding was that The Diplomat’s owners were able to vote and receive a waiver from this action. Pam suggested the Board revisit this issue when, and if, a letter is received concerning this.
-The Board discussed resurfacing and sealing the parking lot and felt it was in dire need of attention. There were two bids sent in last year and the cost should be approximately $2,800 for the resurfacing. This will be discussed further after the dumpster is moved.
7. Owner Input: Betty Dolan informed the Board that one of the owners has a friend with a surfboard who continues to trespass and was verbally abusive to another owner. Pam suggested next time this person trespasses, a call to the police about a trespasser will get the police to help handle it.
8. Set Next Meeting: The Budget meeting will be November 9, 2007 at 7:00 p.m. Owners will receive all required information (agenda & budget) at least 14 days before the meeting.
9. Adjournment: There being no further business, the meeting adjourned at 8:30 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Michelle Dugan, LCAM #17226, CMCA
Community Association Managers
Reconcilable Differences, Inc.
MINUTES OF THE DBAC, INC (DOLPHIN BEACH)
BOARD OF DIRECTORS MEETING
Friday, June 22, 2007
Call to Order:
The meeting was called to order by President Pam Morrison at 7:00 pm at the management office, Reconcilable Differences, at 109 Long Point Rd, Cape Canaveral.
Attain Quorum of Directors:
President Pamela Morrison, Treasurer/ Secretary Joe Walton, VP Betty Dolan and Director Andy Morrison were in attendance. Attorney Paul Wean participated via telephone. Also present were Michelle Dugan and Marty Andreasen from Reconcilable Differences and unit owner Debbie Stanley from Unit #211. Director Barbara McGovern arrived later.
Approval of Last Minutes:
Joe motioned to waive the reading and accept the minutes of the May 25th, 2007 minutes. Pam seconded, all in favor.
Financial Report:
Joe stated that the Association has $29,496 in the Operating Account and $91,408 in the Reserve Account as of May 31st. We are staying within budget and all units are paid to date.
Old Business:
Dumpster Movement and Fencing: We have bids for the replacement and are just waiting on the owner vote of approval to move the dumpster before any more work can be done.
New Business:
Document Amendments Discussion: A Draft Notice and Agenda for Special Members= Meeting was distributed. Betty Dolan stated that she had taken a verbal poll of some of the unit owners and some of those she spoke with were in favor of no restrictions on the common balconies or common walkways.
Attorney Paul Wean emphasized that you either place restrictions on items to be put on common balconies and common walkways, or you may not place anything on these areas. He also reiterated that 75% or 30 unit owners have to vote positively on these amendments or they will not pass and nothing can be placed on the walkways, hallways or balconies.
Betty Dolan stated that the measurements she had taken of the widths of the walkways were different than those written in the ballot vote. Board members will re-measure More discussion ensued about using the installed railings and kickwalls as the width from the walls that are allowable for furniture to be placed. Pam motioned to approve sending the revised proxy ballot to the attorney for a final approval, and then mail to all owners for their votes. Joe seconded, all in favor.
Parking area:
There was discussion about whether unit owners needed to vote on assigned parking. The attorney stated that the documents allow the Board the option of assigning spaces, based on Article 18: Parking, which states that the Board shall establish a plan.
Signage:
Marty had a bid from Go Signs and another bid with a computer generated picture of what the new signage could look like is coming. Joe and Marty will view other condominium signage for comparison. Betty asked that unit numbers be placed on the outside of the building as well, for ease in finding units when emergencies strike. Both of these will be voted on by owners.
Security Gating:
After discussion about what options to offer as security gates, the Board members discussed an option that was pleasing yet useful. A drawing will be placed in the mailing packet for the owners to vote on.
Owner Input:
None
Set Next Meeting:
The Board decided on August 10, 2007 as the date for the Members’ Meeting to vote on the amendment changes.
Adjournment:
There being no further business, the meeting adjourned at 8:00 p.m.
Respectfully Submitted,
Marty Andreasen, LCAM #29711
MINUTES OF THE DBAC, INC (DOLPHIN BEACH)
BOARD OF DIRECTORS MEETING
HELD FRIDAY, MAY 25th, 2007
Call to Order: The meeting was called to order at 7:05 pm at the management office, Reconcilable Differences, at 109 Long Point Rd, Cape Canaveral.
Attain Quorum of Directors: President Pamela Morrison, Treasurer/ Secretary Joe Walton, VP Barbara McGovern and Directors Andy Morrison and Betty Dolan. VP Barbara McGovern could not attend. Also present were Michelle Dugan and Marty Andreasen from Reconcilable Differences and Debbie Stanley from unit #211.
Approval of Last Minutes: Joe motioned to waive the reading and accept the minutes of the November 17, 2006 meeting on insurance and the organizational Board meeting of March 31, 2007. Pam seconded, all in favor.
Financial Report: Michelle stated that the Association has $28,759 in the operating account and $91,109 in the Reserve account today. We are staying within budget and only one unit is overdue at this time. Joe told those present that Citizen’s gave a refund of $3,652 on the wind and property premiums.
Old Business:
Dumpster Movement and Fencing: Having worked with Waste Management over many months, they agreed that the best place to set the dumpster is at the north east side of the property, since the Cocoa Beach renovation work will bring a sidewalk through the current dumpster site. From there, we had to obtain approval from the city. That was difficult until a commissioner helped get Building Services to agree to look at the plan and tentatively approve it. Marty obtained a bid from Custom Fence for both chainlink and concrete block, but George stated that he “doubts” the city will approve the block in that area. The chainlink fence with 2 openings was priced at $1,970 and the concrete block wall bid is $6,200.00. Marty also asked Mike’s Masonry for a bid, but this has not yet been received. There was discussion about the options and colors of poly-coated slats to run through the chainlink. Andy motioned to approve the chainlink fence with double gates for removing the dumpster and a single gate for residents to use in throwing their trash away. Joe seconded this, all in favor. Recycle bins will be placed across the east end of the property next to the new fence. Discussion then ensued about whether this was a material alteration, so the attorney will be polled on this before work is done. An owner vote may be required, but if not, this work will go forward.
New Business:
Document Amendments Discussion: At the Annual Meeting, the survey results were discussed. Many unit owners answered and from that information, amendment changes were to be written, approved by the Board, blessed by the attorney, and then mailed to all owners for their votes on gating, allowing furniture or other items on the walkways and balconies, and parking. At this time, the Board wanted to set a plan and timeline for this. There was much discussion about how important it is that the governing documents are followed by everyone and if a rule isn’t liked by a majority of the owners, it can be changed with a legal vote. It was understood by a majority of the Board that the only items to be re-worded and voted on will be the items asked in the survey a few months ago. Debbie Stanley was asked to help with material and size issues, as these will be the guidelines that all owners will have to vote on and then abide by if the 75% positive vote is received. Betty promised to have wording ready for the Board to vote on at the June meeting. After the Board agrees, the attorney will be asked to write it up legally for owners to vote on.
Owner Input:
There is an unknown renter in one unit. The owner has been called and a certified letter has gone out demanding compliance with the rules of the Association, which require approval of all new renters and a background check. To date, this owner has not contacted us or complied. The next step is to take it to the attorney. The non-complying owner will be billed for any legal fees associated with their non-compliance.
There are problems with residents allowing their dogs free access on the common property. The county rules and the condo documents are very clear. Pets must be on leashes when outside and their excrement must be cleaned up immediately.
There is a unit front door in very bad shape. The owner will be asked to repair it.
Board agreed to pay up to $250 for shrubs and flowers that volunteers are willing to plant at the mailbox area. There is money in the budget for these expenses.
Signage and asphalt recoating will be discussed at the next meeting, along with the document changes.
Set Next Meeting: The next Board meeting will be held Friday June 22nd at 7:00 p.m.
Adjournment: There being no further business, the meeting adjourned at 8:20 p.m.
Respectfully Submitted,
Michelle Dugan, CMCA, AMS, LCAM #17226
Marty Andreasen, LCAM #29711
Dolphin Beach Condominium, (DBAC, Inc.)
2007 Annual Meeting
March 31, 2007
Meeting was called to order at 1:07 p.m. No current board members were present. Attorney Paul Wean, association attorney, was asked to chair and he accepted.
Attorney Wean introduced himself and informed members that he has been their association attorney for nearly 10 years and stressed familiarity with the Association and property.
Presentation of 2007 Board Members: Mr. Wean stated that by condo statute, the first order of business at an Annual Meeting in a condo is the election of Directors. As the number of volunteers was equal to the number of vacancies this year, those who put in their names in a timely manner are automatically elected. Those who are now automatically appointed are:
Betty Ann Dolan Barbara McGovern Andy Morrison Pam Morrison Joe Walton
Certification of Proxies/Establishment of Quorum: Manager Michelle Dugan stated that a quorum was established with 25 members present; 18 by proxy.
Approval of 2006 Annual Meeting Minutes:
Copies of the past minutes were handed to all in attendance, so reading was waived and a motion made by Irma Moss to accept the minutes. Pam Morrison seconded, all in favor.
Financial Report (Michelle Dugan)
Manager stated that the Association is in good shape. There is $90,000 in reserves and currently $13K in the Operating account. The reserves include a “Deferred Maintenance” Reserve of $26,000, to cover future repairs to plumbing, electrical or other building problems, and the Land Lease is funded through Reserves as well so that there are adequate funds to pay this bill in April of every year. We are presently $4,000.00 over budget for 2007, mainly due to insurance costs paid in February. As of today, all owners have paid their Special Assessment for the insurance, but four had to be reminded and were charged a late fee.
Attorney Wean felt the term “Deferred Maintenance” was unclear and should be re-named for the purpose of clarification. Irma Moss motioned to change of this Reserve Line to Building / Plumbing / Mechanical Component Reserves. This was seconded by Pam Morrison, all in favor.
Report of Directors:
Out going President Corrine Roy submitted a letter to RDI to distribute to members at this meeting. Letter will be placed in official records book.
Open Forum:
Stewart Pastor asked about the Land Lease hurting sales of units. He said some banks will not finance units due to the building being under a Land Lease that is in effect.
Attorney Paul Wean stated that there should be no difficulty in financing with 65 years to go, since most mortgages are 30 years. Sue Carlson stated that there have been many newspaper articles recommending not purchasing in a building.with a Land Lease and this has caused a negative effect on sales of units. Mr. Wean stated that at the end of the lease, if the land owner wants to use the land for something else, Land Use policies are in effect in every county in every state and the owner of the land must have a viable and permittable use for the land/property before they can request the condo owners to vacate. Most importantly, the land owner must pay the Association “fair market value” for the buildings and that amount would be evenly distributed among the 40 unit owners. Interior upgrades could be removed by the owners since the land owner has no rights to the interior furnishings and the Association consists only of the building shell.
Mr. Pastor asked about the gating issue. He said the north east gate looks great and asked if another could be placed at the southwest side. Manager read the results of the survey: Of 26 total responses, there were 12 yes and 14 no votes to gating, but this could be due to the question consisting of gating the entrance to the courtyard as well as the south side. The attorney advised that a real proxy vote needs to be held and would need 75% (30 units) positive votes to make a material alteration. While the safety issue could be used, the attorney recommended obtaining a vote to be safe.
Mr. Pastor asked about the wall that was installed by the neighboring developer, Mr. Kabboord. The city officials said he has no responsibility to stucco or paint the wall, nor a responsibility to even backfill the areas where they took out all the dirt. They did paint the north side of their wall, however, which helped. Manager stated that the new Board will vote on how to handle the re-landscaping of this area.
Mr. Pastor stated that his understanding of the bylaws of the condo is that the walkways and balconies are supposed to be kept clear. Pam stated most residents follow the documents, but there are some issues. Views and walkways are being blocked. Attorney Wean stated that laws are in effect and shouldn’t apply to one over another. All owners should be following the documents. If enough owners want to change them, then an amendment needs to voted on, but the Board needs to be clear in what is and is not allowed and ensure that all residents abide by this. He stated that while most balconies are considered “limited common elements”, these, which are accessible by anyone, are “common elements” and the documents are very clear in not allowing anything on these areas.
Manager was asked for the survey results on these questions: #1) Desire to change the documents to allow some items on the balconies and walkways: 15 in favor, 11 against. #2) If allowed, how many chairs would be appropriate: 5 wanted none, 20 voted for 2 and one wanted more than 2. #3) Table to be allowed: 8 voted for no tables, 18 voted for 1 table.
#4) Potted plants: 9 voted for none to be allowed, 6 for one plant, 11 votes for 2 plants and one vote for more than 2 plants.
#5) Enclosing the individual balcony spaces: Attorney Wean felt the Association needed to amend the documents to make it clear what is Limited Common Element and what is Common Element now that the enclosure that was once at #220 is no longer there. As for owner results, 11 wanted to enclose these railings and 15 voted no.
Mr. Wean stated that to amend the documents takes 75% of a quorum of owners who attend in person or by proxy.
Irma Moss asked if we are currently under litigation. Attorney Wean said that a long-standing case is still in litigation but declined to discuss the details with association members at this time. He stated that the Board needed to have a closed Legal Session to discuss this any further. Irma stated that all owners should be informed of events and processes and the new Board agreed, but Paul stated that it goes against Attorney/Client Privileges to discuss this with the other party in the room, which could affect the outcome of the case. Irma accepted his explanation.
With no further questions or discussion, Pam Morrison made a motion to adjourn the meeting. This was seconded by Sue Carlson. All in favor. Meeting adjourned at 3:00 p.m.
MINUTES of the
ORGANIZATIONAL MEETING
of the DBAC Board of Directors
held SATURDAY, MARCH 31, 2007
Call to Order: The meeting was called to order at 3:05 pm.
Directors Present: Pam Morrison, Andy Morrison, Betty Ann Dolan, Barbara McGovern. Joe Walton could not attend.
Appointment of Officers: Betty nominated Joe Walton as president. Joe had declined this position before the meeting and the attorney recommended that a non-present director not be assigned this position.
Pam Morrison nominated herself. Barbara seconded. No further nominations were received, all in favor.
Pam nominated Barbara as Vice President; she declined, Pam nominated Andy. The attorney recommended not having two family members as officers. Pam nominated Betty as Vice President. All in favor.
Pam nominated Joe Walton as Secretary / Treasurer. All in favor.
Old Business:
Manager asked the Board to approve terminating the current landscaper, Ariel Segal, and hiring Commercial Mowers at $142.50 per month. Commercial comes highly recommended by 3 other properties RDI manages, their monthly fee is much less than currently budgeted for Ariel, and with this lowered cost, we can make the improvements needed to the south side and get the irrigation system working properly. Pam motioned to approve this termination and new hiring. Barb seconded, all in favor.
New Business:
Form Committees: Attorney Wean stated that the documents allow the full Board to appoint committees, not just the President. Betty offered to chair the Document Revisions Committee. Mr. Wean stated that her committee should consist of non-Board members who can work well together and understand the documents and Florida Statute. He recommended they start by reading the Articles of Incorporation out loud, to see what needs to be changed in those, then go to the By-Laws, then to the Declaration of Condominium, each being read in full and understood before changes are discussed. The committee must present their proposals to the Board, who can modify or approve the “concept” and then these revisions must be sent to the attorney for final legal oversight and wording before the proxy is mailed to the owners for vote and approval. Attorney also recommended that the documents be “Amended and Re-stated” to incorporate all changes made through the years into one clear document. The Board liked this suggestion.
There seems to be an issue in two units of unapproved “guests” who seem to come and go in one or two weeks. Those unit owners will be called to discuss the concern.
Legal Issues: Owner Hardick of #215 has not made effort to pick-up and remove his oversized table from the premises. This table was removed from the balcony/walkway by maintenance and stored in a locked storage area after 2 letters and numerous verbal requests were ignored to remove the table and two rusty chairs. Attorney recommended that we send a certified letter to owner stating that if he does not remove his personal item from the Association’s property within 30 days, we will dispose of it. Letter will be sent.
Attorney gave a quick report on the on-going lawsuit.
Attorney was asked to obtain a current set of recorded documents, since some pages are missing from the originals and no amendments were in the records received from past management. He will forward those.
Set Next Meeting Date:
With busy schedules for all, it appears that the Board will be able to meet on the second or fourth Friday of a month at 7:00 p.m. Meetings will be quarterly. The next meeting will be in late June, after the Document Amendments committee has reviewed and presented changes to the Board which then must be handed to the attorney for final approval before the meeting. Notice will be posted and if amendments are to be discussed and voted on, all owners will receive agenda, proxy and changes to vote on.
Adjournment:
There being no further business, the meeting adjourned at 3:35 p.m.
Respectfully submitted,
Michelle Dugan, CMCA, LCAM #17226
Community Association Manager
Reconcilable Differences, Inc.