MINUTES OF THE BOARD
OF THE GARDENIA OCEANFRONT CONDOMINIUM
held FRIDAY, JUNE 5, 2015
CALL MEETING TO ORDER:
The meeting was called to order at 10:04 am by conference call-in to 605-475-4000,
ESTABLISH QUORUM OF BOARD
MEMBERS: Present on speakerphone were President Tina Compton, Secretary
Tom Moran and Treasurer Betty Ballard.
Also on speakerphone were
residents Alice Chaney and Larry Corbin, along with manager Michelle Davis.
APPROVAL OF PREVIOUS MINUTES:
Tom motioned to approve the Organizational meeting minutes from April 6,
2015. Betty seconded, all in favor.
Michelle stated that the unreconciled May 31st report shows $23,000 in
the Operating account, and $62,000 in Reserves. Year to date, the
Association is about $3,000 over budget.
OPEN FORUM – COMMENTS &
Elevator Update: Elevator consultant,
Malcolm Daigle, supplied an overview spreadsheet showing the bids from
the 5 companies who responded. Mowrey bid $95,500, Premier bid $104,941,
Oracle bid $116,937, Skyline bid $130,700, ThyssenKrupp bid $146,764 and
Otis & Coastal did not supply bids. Malcolm said Premier offered to
meet the lowest price, and he highly recommended them as a company that
uses the best materials and does accurate, timely work and he recommends
them. There was discussion about ThyssenKrupp, since they were the highest
bidder and the current maintenance company. Thyssen took over a Delta Contract
that the developer signed, and their five year contract has rolled over
three times, but the contract was with Delta, not T/K, so Malcolm will
write a letter for management to send certified, terminating T/K with no
ability to charge the condo the balance of the contract costs. Malcolm
will send the revised bid from Premier, along with addresses the Board
can inspect to see their work. There were questions about how long the
work will take, during which people will have to take the stairs. Malcolm
said once the contract is awarded, there is a 14 to 16 week lead time,
and 30 days before they will start, they will give us a definitive schedule.
Once equipment is confirmed, Malcolm will approve a 20% payment. Once all
is delivered to the building, a second payment will be allowed. The contract
schedule currently says the elevator will be out of service for 6 weeks.
Malcolm said that is a tight schedule, because it normally takes 9 to 10
weeks. Malcolm left the meeting and the Board discussed the timeline and
the inconvenience to the residents. Manager agreed to contact other managers
who use Premier Elevators, to see how they service other condos.
Bird Issues: We are having problems
with starlings and woodpeckers making holes in the Styrofoam pillars, pigeons
sitting on the west side of the higher floors, and pigeons sitting on the
east and south sides of the roof. Truly Nolen bid $1,876.20 to install
123 feet of 2” solar powered strips, which includes the solar power pack
and installation. Tom motioned to approve this cost, Tina seconded, all
in favor. Resident in attendance said rubber snakes also seem to
work to keep them away, and Terry installed an owl on the 9th floor to
see if this helps the mess issue.
Door Bids: Lowe’s finally gave
a final price of $4,300 for the removal of two old doors and frames, installation
of 2 new doors and frames, along with the panic bar hardware for the interior
exit from the south stairwell. The paperwork has been signed and it will
be 6 to 8 weeks before the doors are received and then installed. Tina
motioned to approve using Door Reserves to cover the cost of the doors.
Betty seconded, all in favor.
Louver Bids: The louvers on
the dumpster doors have rusted away to a larger degree than other louvres,
so Terry is painting the interior door louvres to gain some time, but the
outside door louvers must be replaced. Only commercial installers can replace
those. We have bids of $1,560 from Elite and $1,992 from Alerion. Betty
motioned to approve using Door Reserves to cover the cost of the louvres
being installed. Tina seconded, all in favor.
Front Door keypad: The glass
front doors are again working, and ATP did not charge for this since it
took them so long to get it working again. There is old information in
the keypad, but ATP does charge $95 each time we ask for a change. The
next time we need repair, we will ask that old phone numbers and names
be taken out at the same time.
The original “informational
book” that was put together by the first Gardenia Board needs some updates.
The Board is looking at the changes made by management and will get their
suggestions in soon so that this can be added to the website and mailed
to new owners.
Betty Ballard is willing
to donate her current working refrigerator to the Association clubhouse,
since the current one leaks. Terry will be asked to find a new home for
the old refrigerator and Betty’s construction crew will bring the replacement
down next week.
being no more business to conduct, the meeting adjourned at 11:27 pm
Michelle Davis, CAM, CMCA,