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GARDENIA OCEANFRONT CONDOMINIUM ASSOCIATION, INC.
Board Meeting 
TUESDAY, JANUARY 31, 2017 

Call to Order: The meeting began at 5:25 pm

Establish Quorum of Directors:  Board members present: President Tina Compton, Treasurer Betty Ballard and Secretary Alice Chaney.   Michelle Davis attended from management company Reconcilable Differences. No unit owners attended. The agenda had been posted more than 48 hours in advance.
  
Approve Minutes of the past Board Meeting: Betty motioned to approve the November minutes as written and posted on the website. Tina seconded, all in favor.  

Financial Report: Michelle stated that through December 31st, the association has $105,743 in Reserves, but very little in Operating, since the hurricane expenses had to be paid up front. We show $16,903 over budget because of those hurricane costs, but without the unexpected repair needs, the association is close to expected expenses. There is one unit that has refused to pay for 2015 sprinkler repairs in their unit, and now they have been billed for concrete curbing repair, because they were photographed driving over newly-formed curbing and ruining it. Vendor had to be called right out to repair before the concrete hardened. 

Hurricane Assessment Discussion:
There is more than $25K in damage repairs, as noted in the budget meeting minutes. And we are expecting a few more, such as the bird zapper on the roof, which blew down in the hurricane and is probably not going to be covered by warranty, although we are trying. 

There was also much discussion about the railing noise that is extremely loud in at least one unit. Many “Fixes” have been tried, but no fence vendors are willing to come out and guarantee their “fixes” will work. Bill Compton obtained a cost of $2,000 per railing to fill them with foam, which has supposedly worked in a number of cases. Management was asked to obtain a legal opinion on who is responsible for noise abatement before any further costs are incurred.
There is also a water pressure problem that occurs sporadically, but is really affecting at least 2 units. Morgan Pump will be called out to try and find the problem.

After much discussion, Tina motioned to mail notice of a Special Assessment meeting to all owners, for February 21st at 5:30 pm. It will probably be under $2,000 per unit, which should be covered by all owners’ personal H06 policies, but more cost details will be finalized before mailing.

Confirm Annual Meeting Date:  The Annual Meeting will be held Tuesday, April 25th at 6 pm. A first notice and request for board nomination will be sent to all owners 60 days in advance.

Owner Issues: A buyer has requested space to store bikes and a storage bin, since the current owner never installed one. Their space is in a walkway area, so they cannot place bikes or bin near it. Board agreed to allow one bin to be placed on one side of the rec room door, but there is no obligation for the Association to guarantee a space for bikes or bins to anyone. The options were first come, first served and when there is no room, no more can be allowed.

Adjournment: There being no further business to transact, the meeting adjourned at 6:55 pm.

Respectfully Submitted,
Michelle Davis, CMCA, AMS, CAM 17226
Community Association Manager