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Garrett’s Run Condominium Association  
Minutes of the Board of Directors’ Meeting 
Wednesday, February 27, 2013 
Call to Order/Establish Quorum of Directors: President Kathie Heisey called the meeting to order at 7:05 pm in the clubhouse at 7900 Greenboro Drive. Board Members present were: President Kathie Heisey, Vice President Peter Engel, Treasurer Hattie Martin, Secretary Angelo Laviano, and Director Lucia Kirkpatrick. In attendance by speakerphone were: Directors Al Fassler and David Tarantelli. A quorum was established.  Lynn Hiott with Reconcilable Differences was present. Unit owners in attendance were: Rima Laviano, Pat Engel, and Terry Kirkpatrick. 

Approval of the Board Meeting Minutes of January 23, 2013: Angelo made a motion to approve the minutes as written.  Lucia seconded the motion and it passed by unanimous voice vote. 

Financial Report: 
Hattie Martin reported that as of January 31st, the operating account at Sunrise bank showed a balance of $ 91,849.96. Sunrise Bank reserve balance is $118,102.13 and FBC (Florida Bank of Commerce) reserve balance is $125,031.68, for a total reserve fund of $243,133.8114. Our A/R is $104,680.08. We have over $60,520.46 in allowable collectable monies that the accountant recommended last year. Peter made the motion to accept the financial report as stated, Angelo seconded the motion and it passed by unanimous voice vote.    

Collections Update: Lynn reported that unit 510 will have the Association foreclosure sale on March 27th. Lynn and Vance will review the condo to do minor repairs to allow the Association to rent the unit out before May 1st. Unit 808 is scheduled for the mortgage foreclosure sale for April 17th and the Association foreclosure sale for April 10th. Lynn asked for a motion to cancel the association foreclosure sale and allow the mortgage to complete their sale. Hattie made the motion to cancel association sale and wait for the mortgage to complete their sale. Peter seconded the motion and it passed by unanimous voice vote. Unit 603 has rescheduled the mortgage foreclosure sale for February 26th and we are hopeful that there will not be any further delays in the mortgage company taking title. Units 306, 709, 305 and 108 are moving forward with their foreclosure sales by the association. Unit 612, 601, and 804 still continue to have outstanding balances due to water damages and legal counsel has stated that the association should move forward with a Judgment for past due balances attached to the units. The Board members were all in favor of this court proceedings. Lynn will contact our attorney to move forward. 

New Business:

  • Amendments to send out: Kathie reported that the amendments have been finalized and will be mailed out for the Annual meeting vote to occur. Lynn will send the 2nd notice of annual meeting out to the members. We will need a 30% vote to pass the amendments. Peter has agreed to help write the cover page explaining the amendments so that the owners have a clear understanding of what they are voting on. Peter made the motion to accept the 2nd notice of annual meeting with the amendments included to be mailed out. Angelo seconded the motion and it passed by unanimous voice vote. 
  • Storm Drains/Catch Basins Cleanout: Lynn reported that she tried to get the another bid, but the original company Retro Line stated that they would come out and clean out what they could in a day for $1400. The other company from Sweeper Man stated that he was too far down south to make the trip for just a few basins to clean out. Lynn stated that the rainy weather was coming and several drains would need to be cleaned out. Peter made the motion to accept Retro Line to come in and clean out what was absolutely needed for $1400. Vance would oversee this job. Al seconded the motion and it passed by unanimous voice vote. 
  • Ratify expenses: Lynn reported that there was squirrel activity reported in the 600 building in the roof so All star animal control was contacted and they removed the family of squirrels, sealed the entry point and left a trap on property to control the population (the squirrels could come out but not go back in) and they also removed 4 ducks from the property due to the grounds being tested positive for Lepto disease from the ducks, this total was $739. Mike’s Masonry came out and completed repairs to the broken concrete sidewalks, put in two concrete swells to assist with drainage, constructed a new maintenance ramp along the clubhouse, repaired 3 existing ramps with removing 4 inches of concrete to replace with metal plates to assist in better drainage for a total of $3,095. Angelo made the motion to ratify the expenses of the animal control removal and the concrete repairs, Lucia seconded the motion and it passed by unanimous voice vote. Hattie reported that the concrete repairs would come from the asphalt reserves account. 
  • All Star Animal Removal Contract: Lynn reported that the costs from removing squirrels and other wildlife is very high for one time removals and they offered us a monthly contract for the price of $195 per month with unlimited animal removals. The Board asked for the company to speak at our annual meeting about the contract and then it would be discussed at another Board meeting. Lynn will try to arrange for them to speak. 
  • Irrigation cover boxes: Lynn reported that Blue Bell had given us a proposal to replace 2 of the 5 irrigation boxes that housed the pumps and timers. Most of the boxes are in good shape; however there are two boxes behind the 300 building and the 700 buildings that need to be replaced immediately. Angelo made the motion to replace the two irrigation boxes as stated for $975 each. David seconded the motion and it passed by unanimous voice vote. 
  • Mike’s Masonry drainage repair in front of 900 building: Peter will meet with Mike again to discuss his remedy of the drainage issues in front of the 900/300 buildings. Once the meeting takes place, Peter will report on this issue at the next meeting to discuss approval.
Unfinished Business:
  • Roof 600 Building Replacement: Tabled for further information to be gathered. 
  • Pressure washing Sidewalks: Tabled for further information to be gathered. 
  • Stairwell Repairs: Tabled for further information to be gathered. 
  • Gutters and Downspouts: Tabled for further information to be gathered.
Manager’s Report: 
  • Lynn reported that there are several handicap signs that have placed in front of buildings that are no longer being used and are just empty spaces. Lynn requested that those handicap signs be removed and painted over to allow regular parking. The Board agreed to allow the removal of the handicap signs in front of the 200 building, 300 building, and 800 buildings. One of these signs will be placed in the 900 building area where there is not one. Vance will paint over the handicap areas to allow regular parking. Lynn reported that BCAM will be having their monthly meeting and the topic of discussion is “Diet tips for your pond”. Several Board members stated that they would like to attend. Lynn will make those reservations and get the check to BCAM. Lynn reported that there was an owner that complained about the RV/Boat storage gates needed to be repaired, and she will get some bids for this repair. 

Owner Input: None.

The next Board Meeting will be scheduled for the Annual membership meeting on April 6th. No meeting is necessary for March. The next Board meeting will be Wednesday, April 24, 2013 at 7:00 pm at the clubhouse at Garrett’s Run. 
There being no further business to discuss, the meeting was adjourned at 8:50 pm by Kathie Heisey. 
Respectfully Submitted,   
Lynn Hiott, CAM #35322  
Reconcilable Differences, Inc.