Garrett’s Run Condominium Association
Minutes of the Annual Meeting
Saturday April 7, 2012
Call to Order/Establish
Quorum of Owners: President Kathie Heisey called the meeting to order
at 10:02 am in the clubhouse at 7900 Greenboro Drive. Board Members present
were: Vice President Peter Engel, Treasurer Hattie Martin and Director
Al Fassler. Secretary Marion Geiger was absent. A quorum was
established. Lynn Hiott, Michelle Davis, and Sarah Davis with Reconcilable
Differences were present. The meeting had been properly noticed and
Establishment Of A Quorum
Of Members For Annual Meeting By Certification Of Proxies: Lynn
Hiott reported that we have 16 units in attendance in person and 38 units
in attendance by proxy for a total of 54. Thirty four (34) units were needed
for a quorum (30%) and this was reached.
Approval of the Annual
Meeting Minutes of April 2, 2011: Al made a motion to approve the minutes
of the April 2, 2011 Annual Meeting with the amendment of the following:
“Al Fassler informed the membership that the Board was working on amendments….later
date to vote on any proposed….. The word any should be deleted. Peter seconded
the motion as amended and it passed unanimously.
Kathie thanked new Management for coming onto the new team and was excited
as to what was to come. Kathie then updated the membership on the accomplishments
of the past year as:
Upcoming for 2012
Parking lot lines painted.
Fascia/siding on stairwells
repaired with special assessment
Planted Palms in parking lot
Newsletter, new recently, encouraging
Meet/Greet held in July of 2011
with Insurance and new management, well attended
Received pool exemption from
New tables and chairs purchased
for outside deck
Security cameras installed around
the clubhouse that records
Concrete areas grounded to prevent
Ceiling replaced in office
New light installed at end of
Fire Marshal-all updated, new
bells and pull stations repaired. Local alarm only signs purchased
Electrical/phone room doors
painted with new signage.
Cosmetic bands repaired on buildings
100, 200, 300, and 600 to date. Remaining buildings to come. Repaired with
Hardy Board to prevent erosion in the future. Helps fix the leaks.
Financial Report: Treasurer
Hattie Martin reported that as of December 31st, the operating account
had $23,730 and the Reserves had $214,124 with a grand total of $237,855.
Hattie reported that the end of the year past due accounts totaled $87,000
and prepaid assessments of $10,300. The special assessment brought in $30,000
and was spent wisely on the fascia repairs. Hattie did state that the Board
would like to move forward with the Reserve Study in hopes to be more prepared
for the upcoming budget numbers. She did ask for volunteers to assist with
Trees removed from 300 building
and replaced with 12 other trees around property
Brighthouse Cable Outlet upgrades
with digital boxes being offered by end of April
Reserve study to be completed
which will help with future budgets.
AC checks for $30 sign up, work
to be performed 1st week of May
Stairwells to be repaired/painted
Buildings pressure washed to
Looking into pool pavers and
the drainage to repair these.
Looking into the excessive drainage
issues in front of 300 and 900 buildings
Clubhouse becoming a “Hot Spot”
for wireless capabilities.
Unit 914 asked that the RV/Boat
Storage lot get cleaned up with the shrubs being cut back and that the
stairwells get looked at soon as her stairwell is in dire need of repairs
with nails coming out.
Unit 406 stated that from March
2005 through September 2007 he has been harassed, his amenities suspended
and shouting at his tenants. One of his tenants feel and was hurt from
the stairwell being in disarray and all of this stemmed from a misunderstanding
of nonpayment fees, which he had to eventually hire an attorney to fight.
He wanted to ask the Board for a settlement to not move forward with his
slander/medical lawsuit and demanded to be reimbursed for his attorney
fees and costs of $1500 by April 7th. He produced many photos and reports
to the Board.
Unit 702 asked about the buildings
getting pressure washed and the Board stated that this was on the upcoming
agenda for discussion with a commercial company to complete this task.
She also inquired about the carwash and where did this money go and who
owned the equipment. Lynn stated that she looked into this and could not
really give a good answer as to who owned the equipment and where did the
money go. Lynn stated that the company she spoke with stated that there
was not a lot of money to be collected, but that they did not share the
expense or income with the association. Peter asked the audience if the
majority wanted to continue to have the equipment here and it was overwhelmingly
agreed upon to keep the equipment but to have the Board look into purchasing
our own equipment and keeping the income.
Presentation of 2011-2012
Board Members: Since only five candidates submitted their names
as a candidate for the seven vacant seats up for elections, there was no
election. Lynn introduced the new Board in alphabetical order:
Peter Engel, Alfred Fassler, Kathryn Heisey, Angelo Laviano, and Hattie
Martin. There remain two vacant seats on the 2011 Board.
no further business to be conducted, Peter made a motion to adjourn the
meeting, Hattie seconded the motion and it passed unanimously. The meeting
adjourned at 11:05 a.m.
Refreshments were donated
by Reconcilable Differences.
Lynn Hiott, CAM #35322