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Garrett’s Run Condominium Association 
Minutes of the Annual Meeting
Saturday April 7, 2012
 
Call to Order/Establish Quorum of Owners: President Kathie Heisey called the meeting to order at 10:02 am in the clubhouse at 7900 Greenboro Drive. Board Members present were: Vice President Peter Engel, Treasurer Hattie Martin and Director Al Fassler.  Secretary Marion Geiger was absent.  A quorum was established.  Lynn Hiott, Michelle Davis, and Sarah Davis with Reconcilable Differences were present.  The meeting had been properly noticed and posted. 

Establishment Of A Quorum Of Members For Annual Meeting By Certification Of Proxies:  Lynn Hiott reported that we have 16 units in attendance in person and 38 units in attendance by proxy for a total of 54. Thirty four (34) units were needed for a quorum (30%) and this was reached. 

Approval of the Annual Meeting Minutes of April 2, 2011: Al made a motion to approve the minutes of the April 2, 2011 Annual Meeting with the amendment of the following:  “Al Fassler informed the membership that the Board was working on amendments….later date to vote on any proposed….. The word any should be deleted. Peter seconded the motion as amended and it passed unanimously. 

President’s Message: Kathie thanked new Management for coming onto the new team and was excited as to what was to come. Kathie then updated the membership on the accomplishments of the past year as: 

  • Parking lot lines painted.
  • Fascia/siding on stairwells repaired with special assessment
  • Planted Palms in parking lot islands
  • Newsletter, new recently, encouraging submissions
  • Meet/Greet held in July of 2011 with Insurance and new management, well attended
  • Received pool exemption from the County
  • New tables and chairs purchased for outside deck
  • Security cameras installed around the clubhouse that records
  • Concrete areas grounded to prevent trip hazards. 
  • Ceiling replaced in office
  • New light installed at end of clubhouse 
  • Fire Marshal-all updated, new bells and pull stations repaired. Local alarm only signs purchased
  • Electrical/phone room doors painted with new signage.
  • Cosmetic bands repaired on buildings 100, 200, 300, and 600 to date. Remaining buildings to come. Repaired with Hardy Board to prevent erosion in the future. Helps fix the leaks.
Upcoming for 2012
  • Trees removed from 300 building and replaced with 12 other trees around property
  • Brighthouse Cable Outlet upgrades with digital boxes being offered by end of April
  • Reserve study to be completed which will help with future budgets.
  • AC checks for $30 sign up, work to be performed 1st week of May
  • Stairwells to be repaired/painted
  • Buildings pressure washed to remove algae
  • Looking into pool pavers and the drainage to repair these.
  • Looking into the excessive drainage issues in front of 300 and 900 buildings
  • Clubhouse becoming a “Hot Spot” for wireless capabilities.
Financial Report: Treasurer Hattie Martin reported that as of December 31st, the operating account had $23,730 and the Reserves had $214,124 with a grand total of $237,855. Hattie reported that the end of the year past due accounts totaled $87,000 and prepaid assessments of $10,300. The special assessment brought in $30,000 and was spent wisely on the fascia repairs. Hattie did state that the Board would like to move forward with the Reserve Study in hopes to be more prepared for the upcoming budget numbers. She did ask for volunteers to assist with this committee. 

Owner Input:

  • Unit 914 asked that the RV/Boat Storage lot get cleaned up with the shrubs being cut back and that the stairwells get looked at soon as her stairwell is in dire need of repairs with nails coming out. 
  • Unit 406 stated that from March 2005 through September 2007 he has been harassed, his amenities suspended and shouting at his tenants. One of his tenants feel and was hurt from the stairwell being in disarray and all of this stemmed from a misunderstanding of nonpayment fees, which he had to eventually hire an attorney to fight. He wanted to ask the Board for a settlement to not move forward with his slander/medical lawsuit and demanded to be reimbursed for his attorney fees and costs of $1500 by April 7th. He produced many photos and reports to the Board. 
  • Unit 702 asked about the buildings getting pressure washed and the Board stated that this was on the upcoming agenda for discussion with a commercial company to complete this task. She also inquired about the carwash and where did this money go and who owned the equipment. Lynn stated that she looked into this and could not really give a good answer as to who owned the equipment and where did the money go. Lynn stated that the company she spoke with stated that there was not a lot of money to be collected, but that they did not share the expense or income with the association. Peter asked the audience if the majority wanted to continue to have the equipment here and it was overwhelmingly agreed upon to keep the equipment but to have the Board look into purchasing our own equipment and keeping the income. 


Presentation of 2011-2012 Board Members:  Since only five candidates submitted their names as a candidate for the seven vacant seats up for elections, there was no election. Lynn introduced the new Board in alphabetical order:    Peter Engel, Alfred Fassler, Kathryn Heisey, Angelo Laviano, and Hattie Martin. There remain two vacant seats on the 2011 Board. 

Adjournment: With no further business to be conducted, Peter made a motion to adjourn the meeting, Hattie seconded the motion and it passed unanimously. The meeting adjourned at 11:05 a.m. 

Refreshments were donated by Reconcilable Differences. 
 
Respectfully Submitted,
  
Lynn Hiott, CAM #35322 
Reconcilable Differences, Inc.