Garrett’s Run Condominium Association
Minutes of the Board of Directors’
Wednesday, April 24, 2013
Call to Order/Establish
Quorum of Directors: President Kathie Heisey called the meeting to
order at 7:05 pm in the clubhouse at 7900 Greenboro Drive. Board Members
present were: President Kathie Heisey, Treasurer Hattie Martin, and Vice
President Peter Engel. In attendance by speakerphone were: Directors Al
Fassler and David Tarantelli. Secretary Angelo Laviano and Director Lucia
Kirkpatrick were absent. A quorum was established. Lynn Hiott
with Reconcilable Differences was present. Unit owners in attendance were:
Pat and Pete Cassese, Judy Schneider, Rita Valentino, Sue Kelly, Cathy
Griffith, Theresa Vazquez, George Klice, Pat Engel, and Fred Nimmerfroh.
Approval of the Board
Meeting Minutes of February 27, 2013 and April 6, 2013 Organizational Meeting:
Peter made a motion to approve the minutes as written. Al seconded
the motion and it passed by unanimous voice vote.
Hattie Martin reported that
as of March 31st, the operating account at Sunrise bank showed a balance
of $64,239.61. Sunrise Bank reserve balance is $134,109.53
and FBC (Florida Bank of Commerce) reserve balance is $125,082.21,
for a total reserve fund of $259,191.74. Our A/R is $101,347.58.
We have $63,020.46 in allowable collectable monies that the accountant
recommended last year. AL made the motion to accept the financial report
as stated, Peter seconded the motion and it passed by unanimous voice vote.
Collections Update: Lynn
reported that unit 510 had its foreclosure sale and the association took
title on March 27th. Lynn and Vance will review the condo for minor repairs
to get it ready for rental. Unit 808 filed bankruptcy and now is on hold.
Unit 603 completed their bank foreclosure and the bank now has title. Units
306, 709, and 305 are moving forward with their foreclosure sales by the
association. Unit 612, 601, and 804 still continue to have outstanding
balances due to water damages and legal counsel has started to move forward
with a personal Judgment for past due balances.
Association Financial Services:
Hattie and Peter were the elected ones to contact their personal references
and for the ones that returned their calls, all associations were pleased
with their work and were able to recuperate most of the due funds. The
Board asked if one more meeting could take place before they approve the
contract; however all the Board members were in favor of approving the
contract with an action in-between board meeting. The meeting will be scheduled
for May 8th at 7:30 pm.
Engineer for Stairwell repairs:
Jim Emory with Keystone Engineering and Consulting will meet with Peter
tomorrow to walk the property and exchange ideas and understanding for
a contract. He will be the one to complete a thorough inspection of all
the stairwells, complete an RFP for contractors to bid on, and then will
oversee the project in completion. His bid came in with a Phase I with
inspection and report for $3,800 and then Phase II with bid documents and
process for an additional $1,600. All of the Board members were in favor
of approving his contract with an action in-between board meeting with
an update on the next meeting.
Pond irrigation repair with
Brevard Electric: The pond pump behind the 600 building has completely
shut down and this affects our grass in the surrounding area as well as
the fountain. Brevard Electric bids were 1-total labor and material cost
to run new line from electrical room to J-box before pump house and to
trench under 3 sidewalks to run new lines in the amount of $1,146; 2nd
bid was total labor and material cost to run new line to pump house, trench
from 600 building and under 1 sidewalk, have to make room in panel and
run pipe from panel to outside wall, make junction and LB outside in the
amount of $1,314.75. The Board had some further questions that were asked
for Lynn to inquire with them. They were all in favor of approving the
contract with action in-between board meetings.
Unit 510 Repairs/Rental amount:
Lynn explained that her and Vance were able to review the unit and it appeared
with $800 approved the unit could be brought up to standards in order to
rent it out. However, the repairs would not be started until the AC unit
was inspected and working. Lynn has the list of needed repairs in the file.
The Board was very adamant that if the AC or hot water heater had to be
replaced, then it would not be financially beneficial to replace at this
Approval to suspend rights of
delinquent owners: Lynn reported that units 107, 104, 601, 612, 709, and
808 should have their amenity rights suspended for their continuous delinquent
accounts. These amenity rights included, but not limited to, pool, gym,
clubhouse, racquetball, tennis court access, cable TV, and the ability
to park in front of their units with their decals. Lynn will give them
an opportunity to agree to a payment plan, however if they do not agree
then their amenity rights or tenants amenity rights will be suspended effective
immediately. Peter made the motion to approve to suspend the above units
amenity rights for failure to make good on their payments effective immediately,
Al seconded the motion and it passed by unanimous voice vote.
Ratify gate repair expenses
of the RV/Boat storage: Lynn reported that the main gate entering this
area was broken and very hard to open and close and has had several owner
complaints about this. She contacted the only gate company to come out
was Custom Fence and their total for repairs was $827. David made the motion
to approve the ratification expense, Lucia seconded the motion and it passed
by unanimous voice vote.
Cathy, Sue and Peter were on this committee and Cathy reported the following
Items for Landscape Company:
Grind/remove stumps by unit 501 where bush was cut down; determine feasibility
and cost to transplant rubber tree by unit 807 to lawn area; remove vines
attached to building by units 308/309 and severely cut by the ground cover.
Items for Vance’s attention:
Notify owner/renter to remove small garbage pail by unit 306, if not removed
in two days, he should remove it; on a schedule to be determined, Vance
should periodically clear the termite trenches by each unit with a garden
hoe; repair or build new wood frames that enclose the ground water meters
in front of those units that require attention.
Items for Lynn’s attention:
Tree removal by units 701 and 901 followed by appropriate grading, discuss
In priority order, the landscape
committee recommends the following:
Remove mulch, grade and sod
area between units 209/202, also plant a bush or hedge.
Plant bush, shrub, or a hedge
between units 213/204, 105/106, on side of 301, between units 309/308,
706/707, 913/904, 107/102, 909/902.
Plant a small croton in space
in front of unit 901.
Roof 600 Building Replacement:
Tabled for further information to be gathered.
Stairwell Repairs: Tabled for
further information to be gathered.
Drainage issues in front of
900/300 buildings: Tabled for further information to be gathered for tree
removal first and need city to sign off on permit to remove the trees with
no permit fees. Once this has been completed, the Board is in favor of
approving Mike’s Masonry contract with action in-between board meetings.
Amendment for Sauna removal:
The Board was unanimously in favor or re-mailing the amendment to those
that did not cast their votes.
Owner Input: None.
Lynn reported that she will
work with Vance and get his hours and duties posted along with the office
hours posted on the office door. Lynn also reported that Cathy Griffith
has agreed to be the “Sunshine Lady” and this is for all those that are
hospitalized or has a death in the family, please let the office know and
the “Sunshine Lady” will mail them a get well or sympathy card to help
lift their spirits. Lynn reported that she was able to purchase a small
fountain for the front of the office in the flower bed out front for a
total of $100 for everything. It would not take any extra electricity,
but would be very inviting and beautiful to look at while you get your
mail. Unfortunately, there was a lot of opposition from the members and
the Board asked for the fountain to not be placed for now.
The next Board Meeting will
be Wednesday, May 22, 2013 at 7:00 pm at the clubhouse at Garrett’s Run.
There being no further business
to discuss, the meeting was adjourned at 9:06 pm by Kathie Heisey.
Lynn Hiott, CAM #35322