Garrett’s Run Condominium Association
Minutes of the Board of Directors’
Wednesday, April 25, 2012
Call to Order/Establish
Quorum of Directors: President Kathie Heisey called the meeting to
order at 7:02 pm in the clubhouse at 7900 Greenboro Drive. Board Members
present were: Vice President Peter Engel and Treasurer Hattie Martin. In
attendance by speakerphone were: Secretary Angelo Laviano, Directors Al
Fassler and David Tarantelli. A quorum was established. Lynn
Hiott with Reconcilable Differences was present. Unit owners in attendance
were: Josephine McLean, Pat and Peter Cassese, Patricia Engel, Francis
Grady, and Rita Valentine.
Approval of the Board
Meeting Minutes of March 21, 2012: Al made a motion to approve the
minutes as written. Peter seconded the motion and it passed by unanimous
Approval of the Organizational
Meeting Minutes of April 7, 2012: Peter made a motion to approve the
minutes as written. Al seconded the motion and it passed by unanimous voice.
Lynn stated that the minutes would be posted to the website at www.reconcilabledifferences.net.
Hattie Martin reported that
as of March 31, the operating account at Sunrise bank showed a balance
of $ 81,535.07. Sunrise reserve balance was $ 198,127.73, for a total of
$279,662.80. Our A/R is $ 87,179.56. Prepaid assessments are $18,623.00.
We have $24,681.56 in outstanding checks and $22,023.20 to transfer to
the reserve account. Closed out unit 805 after receiving payment. We are
making slow progress into ratification of our A/R accounts. We did just
receive a draft from our CPA Audit. We have not completed the draft with
a meeting with the CPA. Once it becomes a final draft, we will let everyone
know when they can pick up a copy in the office. Al made the motion to
accept the treasure’s financial reports, Peter seconded the motion and
it passed by unanimous voice vote.
Collections/Legal Update: Lynn
reported that she sent the password information to the new Board members
to view the website for Larsen and Associates so that they could review
the collection accounts. With Clayton and McCulloh, the foreclosure sale
went final for unit 902. The association now has title to this unit and
will rent this unit out until the mortgage company forecloses on us. The
other unit is 108, the owner signed the Deed-in-lieu of foreclosure and
Lynn is waiting on this to be recorded with the county and then this unit
will be available to rent out.
Re-Roofing Update: Lynn reported
that discussion is still ensuing between this contractor and the attorney.
The association attorney has set a court date for dismissal of the case
for May 30th. Horshchel has been approved to complete the new roof on Building
400, which work should commence the 2nd week of May and should not take
longer than a week to complete. He will also complete the wind mitigation
forms for this unit as well. The remaining buildings to get roof repairs
will be scheduled out with the next few years. They have been stated that
these roofs have another 2-4 years life span on them. The buildings that
have not been completed to date are 200, 600, and clubhouse.
Cosmetic Board Update-Ralph’s
Handyman Services was requested to replace all of the boards on the 900
building due to them being the worse. The front side of the building is
the worse due to the sun and rain entering these. The total of the bid
of the 800 and 900 building to be repaired is $9,950. To rent the boom
by the week is $602 and by the month it is $414, so it is cheaper to rent
the boom for the month. He stated that they would not be able to start
this work till mid June, so it is possible that there would be more money
in the budget.
Tree Removal from behind 300
Building/Trimming of Oak and Palm Trees-Peter reported that the 12 trees
were planted. Peter reminded all owners that as they walk around the property
and if you see the new trees damaged, please let the office know as soon
as possible. LeLand Trees will be out May 1st to remove the 6 Oak trees
behind the 300 building that were impacting the buildings. Vance and Lynn
will oversee this project to verify that all work is completed to standards
and the stumps and surface roots are grinded. Leland and other companies
are bidding the tree trimming. Lynn will walk around with them to get them
to bid apples to apples. Lynn will report these bids at the next meeting.
Once the trees are trimmed, then Blue Bell will complete the annual leaf
Condo Declaration Committee
Report: Peter reported that what the attorney sent back was unacceptable
and rewrote the suggestions and he read: The following proposed amendments
concerning unit ownership and the leasing/rental restrictions on units
were formulated by the Association's desire to minimize residential transiency
in order to * improve access to resale financing * improve Association
access to favorable insurance coverage * enable Garrett's Run Condominium
Association to continue to receive favorable Code Enforcement exceptions
* increase safety * foster a greater sense of community PROPOSED
AMENDMENTS 1. No owner or entity shall own more than two units at
any one time. 2. No owner may lease/rent his/her unit after the date
of adoption of this amendment if leasing/renting said unit would result
in more than 20% (24 units) of the total units in the condominium being
leased/rented at the same time. 3. The leasing/renting restriction
shall not apply to current owners of any unit that is leased/rented on
the date of adoption of this amendment. 4. Rental/leasing rights
given to owners exempt from the restrictions noted terminate upon sale
or change in unit ownership. 5. An owner of a unit that is not exempt
from the leasing/rental restrictions who wishes to lease/rent his/her unit
at a time when 20% (24 units) of the total units are being leased/rented,
may request the unit be placed on a first-come, first served waiting list
maintained by the Association to be considered when the number of leased/rented
units falls below 20% (24 units).
Vance continues to work with all the contractors that come onto the property.
He has been working on the Billie Goat machine trying to get it running
properly. He has completed the Telephone room and Electrical room doors
with their painting. He will be working on the two units that the association
will rent out. Brighthouse upgrades: Lynn explained that each owner is
entitled to a digital box, however if there are tenants in the unit, then
the tenant is responsible for this digital box and will leave with the
tenant. The cost of installing these boxes are no longer valid after this
week and from this point forward, the owners/tenants can physically go
to the Brighthouse office and pick up a digital box at no extra charge,
Brighthouse just will not come out and install the box.
All the units are required
to have a digital box in order to receive all the channels that are now
offered to the residents of Garrett’s Run. When Lynn speaks with the tenants
at the time of the interview, she explains this to them as well. AC Preventative
maintenance will begin with Steve Hoskins. Those units that signed up for
this will receive a call the night before and remind them so that someone
is home. Lynn and Vance will assist Steve Hoskins in these maintenance
updates. Lynn will be working on the newsletter and asked for any articles
to be submitted, which to date there has been nothing submitted. Kathie
agreed to do a Presidents message of all last year’s accomplishments. Al
stated that he would like to see what is envisioned for the future, how
is the money being spent, and just a way to keep the owners really updated
Owner Input: None.
Painting of Front Doors:- The
painting of the outside of the front doors are the association responsibility.
If the homeowner is real anxious to get their door painted, the association
would purchase the paint and allow them to check it out from the office.
Vance will begin preparing and painting the doors after the summer and
go with a steady schedule, building by building.
The next Board Meeting is
set for Wednesday, May 30, 2012 at 7:00 pm at the clubhouse at Garrett’s
There being no further business
to discuss, the meeting was adjourned at 8:25 pm by Kathie Heisey.
Lynn Hiott, CAM #35322