Garrett’s Run Condominium Association
Minutes of the Board of Directors’
Wednesday, May 25, 2016
Call to Order/Establish
Quorum of Directors: President Jim Hamilton called the meeting to order
at 6:00 pm in the clubhouse at 7900 Greenboro Drive. Board present
were: President, Jim Hamilton, and Treasurer: Rosemary Gleason, Secretary/Asst.
Treasurer Mary Orr, Director Alicia Ponegalek, and by phone conference
Vice President Kathleen Fassler. Lynn Hiott with Reconcilable Differences
was also present. No Unit owners were in attendance.
Approval of the Board
Meeting Minutes of March 15th and April 2nd organizational meeting minutes:
Mary made a motion to approve the above said minutes as written, Rosemary
seconded, and all were in favor.
Financial: Lynn reported
the following: As of April 30, 2016, the operating account at Sunrise
Bank showed a balance of $53,080, but of that amount $18,120
was from prepaid assessments, leaving a balance of $34,960.
There is $171,953 in the Reserve Accounts for future repairs. Accounts
Receivable are at $31,061 with only 2 owners still owing for part
of the 2015 Special Assessment. The current profit and loss statement
shows the association over budget by $2,871.
reported that unit 105 still owes over $13,000, however, the bank has completed
their foreclosure and now are in possession of this unit. It has been on
the market with them trying to sell it. We should be receiving some sort
of settlement payoff soon. Unit 709 has been in paid in full and sold successfully.
The new owners of this unit are very happy and seem to be a great asset
to the community. Unit 608 is somewhat delinquent, but we had to pay the
last two years’ taxes on this unit, but with the rent monthly, they will
not be delinquent for long. Unit 802 and 306 are still delinquent and will
send these files to Alliance company to proceed with foreclosure. Unit
703 reached out to us with a payment plan and this was accepted by the
majority of the Board.
Building Painting: Orlando Prestige
has continued their work on the three buildings. They are moving along
at a great pace and seem to be doing an excellent job. They should be finished
up with the last of the buildings by end of month.
Stairwell Repairs Update: Lynn
explained that NAC Seaside will begin the tasks of replacing the remaining
22 stairwells by the middle of June. Once the date gets closer, she will
work with the contractor to place the notices on the doors of the respective
units getting the new stairwells. Please note that once the notice is received,
the residents must remove all personal belongings from their front decks
for the work to begin. Once the notices are posted, the residents will
need to remain inside or outside of their units from 8 am to 5 pm on the
days the notices state.
Cosmetic Bands and painting
of buildings 100, 200, and 300: Lynn explained that Mike’s Masonry gave
bids to complete the work of the cosmetic bands on the last three remaining
buildings. Once that work has been completed, she would then like for Orlando
Prestige to paint the buildings. Mike bid 100 building at $10,885; 200
building $19,675; and 300 building $19,320. All three buildings for a total
of $49,880. These are the last three buildings to be completed with the
cosmetic bands and for the painting. Mary motioned to approve the cosmetic
band repairs at stated cost with funds being paid from National Valley
Loan, Alicia seconded, and all were in favor. Jim signed the contracts
for the work to begin immediately.
Committees (Landscaping, Financial,
Social, etc.) Lynn explained that committees are needed so that they can
concentrate on details in particular areas. The committees are not authorized
to make decisions on behalf of the Board of Directors. Committees are designed
to brainstorm and report back to the Board with their recommendations.
It is completely up to the Board to follow their recommendations. Anyone
can be a part of the committee. There were no audience members jumping
at volunteering for landscaping, financial or reserve study committees
at this time. Social committee announced their proposed schedule of activities.
Lynn explained again to them that their funding had to come from them.
They needed to charge for the events to help build their “kitty fund” up
so that they could continue to host parties. Lynn agreed to contact Bright
House to see if they would be willing to donate to their cause by the means
of a gift card. She will report at the next meeting.
Lynn reported that the office would need to be closed from June 1st through
the 6th as she was flying to Texas to see her son graduate basic military
training from the Air Force. All the Board members agreed to allow Lynn
the time off and for her to post notice on the front door.
Owner Input: None.
Set Next Board Meeting:
It was agreed that the next date would still be determined for the next
Board meeting in the clubhouse.
being no further business to discuss, the meeting was adjourned at 6:45
pm by Jim Hamilton.
Lynn Hiott, CAM #35322