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Garrett’s Run Condominium Association
Minutes of the Board of Directors’ Meeting
Wednesday, July 20, 2016

Call to Order/Establish Quorum of Directors: President Jim Hamilton called the meeting to order at 6:00 pm in the clubhouse at 7900 Greenboro Drive.  Board present were: President, Jim Hamilton and Secretary/Asst. Treasurer Mary Orr, and by phone conference Treasurer: Rosemary Gleason.  Vice President Kathleen Fassler was absent. Lynn Hiott with Reconcilable Differences was also present. Owners: Catherine Valentino, Hattie Martin, Lynne and Stan Arthur were in attendance. Tenant Lenora White and Steve Borrelli were also in attendance.  

Board member Alicia Ponegalek resignation: Lynn reported that Alicia wrote her resignation to the Board members due to her selling her unit. Her unit has now completed the sell and she was very sorry to have to leave. Jim and Mary accepted her resignation. 
Appointment of replacement Board Member: Stan Arthur: Jim appointed Stan Arthur to fill vacant position on the Board. Mary and Rosemary agreed, so Stan Arthur accepted the appointment and came to sit at the Board of Directors table. Lynn welcomed Stan to the Board and looked forward to working with him in the future.  

DBPR update-2015 CPA Review: Lynn reported that this topic would be discussed at the next Board meeting, however, she wanted the owners to know that if they requested a copy of the 2015 CPA review, she would gladly give them a hard copy. Lynn also reported that this information was stated in the recent “Summer” newsletter that went out by email and to those that did not have email with the association, it went out to them by US Postal Service. 

Unfinished Business: None. 

New Business:

  • Committee Reports: Jim reported that with the bulk cable contract, Bright house sends the association gift cards if they reach their goal for owners/tenants signing up for additional services. This quarter, the association reached their goal and Bright House sent them a Visa Gift card with $200. Jim felt that in order to assist the social club get a boost in their “kitty” he would like to donate the $200 gift card to the social committee to be used for their upcoming functions. Steve Borelli accepted this gift card and thanked the Board for their generosity. Lynn explained that they would still have to turn in receipts for the usage of that gift card. Steve stated he would have no problem with that. 
  • Social Committee Events: Lynn reported that the social committee gave her a list of events. Most events are to bring your own drink and desserts to share. Cost for majority of the events are $3 each person. See sign-up sheets inside the clubhouse for further details. The events are:
   Pancake Breakfast: Saturday, August 20th from 9 am to noon. Social club will provide pancakes, sausage, home fries, and coffee. 
   Saturday, September 17th from 2-6 is their Chili Cook Off. Social club will provide chips and dip. 
  Saturday, October 29th from 5-10 pm is the Annual Halloween Party. Social Club will provide finger food and chips. Come in costume. 
  Saturday, November 12th from 4-8 pm is the Veterans Day Italian Night. Social club will provide Ziti with meat sauce, sausage, salad, and dinner rolls. 
  Saturday, December 31st from 9 pm to 1 am-New Year’s Eve Party. Social club to provide 6 foot subs, salad, and chips along with cool decorations and noise makers. 
  • Budget Committee: Lynn is still looking for volunteers to help with this committee. No one has stepped forward with wanting to help us out. This is to begin deliberation for your budget for 2017. If you want to help out, please send Lynn an email or let her know that you are interested.
Manager Report: Lynn reported that the office would be closed on July 29th. A note will be posted on the door. Board was all in agreement and approved. 

Owner Input: None. 

Set Next Board Meeting: It was agreed that Wednesday, August 17th at 6 pm will be the next Board meeting in the clubhouse. 

Adjournment: There being no further business to discuss, the meeting was adjourned at 6:25 pm by Jim Hamilton. 
Respectfully Submitted,   
Lynn Hiott, CAM #35322
Reconcilable Differences, Inc.