Garrett’s Run Condominium Association
Minutes of the Board of Directors’
Wednesday, July 20, 2016
Call to Order/Establish
Quorum of Directors: President Jim Hamilton called the meeting to order
at 6:00 pm in the clubhouse at 7900 Greenboro Drive. Board present
were: President, Jim Hamilton and Secretary/Asst. Treasurer Mary Orr, and
by phone conference Treasurer: Rosemary Gleason. Vice President Kathleen
Fassler was absent. Lynn Hiott with Reconcilable Differences was also present.
Owners: Catherine Valentino, Hattie Martin, Lynne and Stan Arthur were
in attendance. Tenant Lenora White and Steve Borrelli were also in attendance.
Board member Alicia Ponegalek
resignation: Lynn reported that Alicia wrote her resignation to the
Board members due to her selling her unit. Her unit has now completed the
sell and she was very sorry to have to leave. Jim and Mary accepted her
Appointment of replacement
Board Member: Stan Arthur: Jim appointed Stan Arthur to fill vacant position
on the Board. Mary and Rosemary agreed, so Stan Arthur accepted the appointment
and came to sit at the Board of Directors table. Lynn welcomed Stan to
the Board and looked forward to working with him in the future.
DBPR update-2015 CPA Review:
Lynn reported that this topic would be discussed at the next Board meeting,
however, she wanted the owners to know that if they requested a copy of
the 2015 CPA review, she would gladly give them a hard copy. Lynn also
reported that this information was stated in the recent “Summer” newsletter
that went out by email and to those that did not have email with the association,
it went out to them by US Postal Service.
Unfinished Business: None.
Saturday, August 20th from 9 am to noon. Social club will provide pancakes,
sausage, home fries, and coffee.
Committee Reports: Jim
reported that with the bulk cable contract, Bright house sends the association
gift cards if they reach their goal for owners/tenants signing up for additional
services. This quarter, the association reached their goal and Bright House
sent them a Visa Gift card with $200. Jim felt that in order to assist
the social club get a boost in their “kitty” he would like to donate the
$200 gift card to the social committee to be used for their upcoming functions.
Steve Borelli accepted this gift card and thanked the Board for their generosity.
Lynn explained that they would still have to turn in receipts for the usage
of that gift card. Steve stated he would have no problem with that.
Social Committee Events:
Lynn reported that the social committee gave her a list of events. Most
events are to bring your own drink and desserts to share. Cost for majority
of the events are $3 each person. See sign-up sheets inside the clubhouse
for further details. The events are:
September 17th from 2-6 is their Chili Cook Off. Social club will provide
chips and dip.
29th from 5-10 pm is the Annual Halloween Party. Social Club will provide
finger food and chips. Come in costume.
12th from 4-8 pm is the Veterans Day Italian Night. Social club will
provide Ziti with meat sauce, sausage, salad, and dinner rolls.
31st from 9 pm to 1 am-New Year’s Eve Party. Social club to provide
6 foot subs, salad, and chips along with cool decorations and noise makers.
Manager Report: Lynn
reported that the office would be closed on July 29th. A note will be posted
on the door. Board was all in agreement and approved.
Budget Committee: Lynn
is still looking for volunteers to help with this committee. No one has
stepped forward with wanting to help us out. This is to begin deliberation
for your budget for 2017. If you want to help out, please send Lynn an
email or let her know that you are interested.
Owner Input: None.
Set Next Board Meeting:
It was agreed that Wednesday, August 17th at 6 pm will be the next Board
meeting in the clubhouse.
being no further business to discuss, the meeting was adjourned at 6:25
pm by Jim Hamilton.
Lynn Hiott, CAM #35322