Garrett’s Run Condominium Association
Minutes of the Board of Directors’
Wednesday, September 18, 2012
Call to Order/Establish
Quorum of Directors: President Kathie Heisey called the meeting to
order at 6:03 pm in the clubhouse at 7900 Greenboro Drive. Board Members
present were: Vice President Peter Engel and Treasurer Hattie Martin. In
attendance by speakerphone were: Directors Al Fassler and David Tarantelli.
Secretary Angelo Laviano attended by Skype and speakerphone. A quorum
was established. Lynn Hiott with Reconcilable Differences was present.
Unit owners in attendance were: Pat Engel.
Approval of the Board
Meeting Minutes of July 11, 2012: Angelo made a motion to approve the
minutes as written. Al seconded the motion and it passed by unanimous voice.
Hattie Martin reported that
as of August 31st, the operating account at Sunrise bank showed a balance
of $ 57,692.39. Sunrise reserve balance was $217,913.09. Our A/R is $100,433.63.
Two accounts are over the $25,000, then one with $12,700 one with $7,900,
then 3 accounts at $5,000 each. We are under budget for the year of $1,100.
Peter made the motion to accept the financial report as stated, Angelo
seconded the motion and it passed by unanimous voice vote.
Manager’s Report: Lynn
reported on the roof that Horschel is due to complete the ridge vents soon.
Tree trimming of the Oak trees have been completed. New trees that Peter
planted are thriving and doing good. Vance has been watching the trees
very closely. The palm trees are the only thing left to trim and she suggested
that they get trimmed soon. A palm tree in front of 317 was found to be
truly deceased and Black’s agreed with this. Blue Bell removed this tree.
Cosmetic Board replacement was due to start but because of the afternoon
rain showers this has been put on hold. Ralph will attempt to get this
going by the end of September or October, once this rain has stopped. The
AC in the gym and office have been not working as these are two separate
units. The office will cost approximately $3500 to replace and it is very
old. The gym AC will need a new AC air handler or possibly repaired at
an estimate of $1000. These will be approved between board meetings. The
Board suggested that Lynn return to Steve Hoskins who put the condenser
in at the gym and who is believed to have messed up the air handler and
have him fix his wrong doing or the Board would send it to legal for future
investigation. Lynn reported that the lights around the pond need new fixtures
as they are leaking and allowing water to short out the lights. Lynn will
report once the bids come in. A Hurricane plan is in the works.
Collections/Legal Update: Al
requested that Lynn get the lien dates for all the accounts with both attorneys’.
He also stated to send a pending lien date sheet in the Board packages
in the future. This leaves a total of 3 accounts remaining with Clayton
and McCullough and the remaining accounts are with Larsen and Associates.
Lynn reported that 613 and 707 are paid in full and have completed their
10. Two (2) potted plants
are allowed outside front door to not exceed 1 foot in diameter and 1 foot
in height for the pot. If you share an entrance way with another unit,
there should be no more than 4 in total potted plants. Once the plants
mature and exceed 10 pounds, they must be removed and transplanted to common
grounds with approval from the Board of Directors.
Ratify Past Expenses: Lynn reported:
Mike’s Masonry had to come in and break out and put back concrete in the
700 building due to power outage from FPL which we were responsible for,
this was for $500, Blue Bell installed a new cast iron pump behind the
300 building at a cost of $ 575, Space Coast Pool Maintenance had to replace
a separation tank of $590, All Pro did pressure washing of the all the
buildings and sidewalk in front of the 600 for a total of $4382. Angelo
made the motion to ratify all above expenses as stated. Al seconded the
motion and it passed by unanimous voice vote.
Rule changes (Entrance ways
and plants): Lynn reported that after speaking with our legal counsel and
getting them approved. Changes recommended are:
11. Entrance ways may contain
1 small table with 2 chairs (Peter will measure to clarify measurements
and this will be included in the revised rules.)
D. USE OF GRILLS
Grilling is not permitted
on screened patios or stair landings, Grills must be pulled away from building
overhangs no less than 10 feet to avoid smoke and possible fire damage,
but must be placed back into storage within 24 hours of grilling.
Grills must not be left unattended when in use. All grills
must be stored in a clean and orderly fashion under stair landings or on
patio. Additionally, NFPA 58-8.3.5, 2008 edition, states; Storage
within residential buildings. Storage of [LP] cylinders within a residential
building, including the basement or any storage area in a common basement
of a multiple-family building and attached or detached garages, shall be
limited to cylinders each with a maximum water capacity of 2.7 lb (1.2
kg) and shall not exceed 5.4 lb (2.4 kg) aggregate water capacity per each
living space unit.
E. Use of Dumpsters
2. …. Please put all “Bulk”
items in the Bulk location, northwest of building 7821 on Maplewood Drive
to the left of the big dumpster. No other BULK items are to be left at
any of the remaining dumpsters.
Lynn reported that she would
make these changes in the rules and send these out with the Proposed Budget.
Peter made the motion to accept the changes in the rules and regulations,
Hattie seconded the motion and it passed by unanimous voice vote. Al suggested
to put the revision date on the cover sheet.
Owner Input: None.
Entrance way concrete
painting: It was reported that the concrete is beginning to look dingy
and dirty if not painted due to the stains and years of not being protected.
Lynn researched this with the paint company and came up with a Sandstone
color from Sherwin Williams. Kathie stated that the porch is considered
a limited element and the association purchases the paint and if the owner
doesn’t want to wait for maintenance to do the work, they could check out
a gallon of paint from the office and sign a form stating that they understand
the steps to be taken prior to painting. Lynn suggested to the Board to
choose a color that was uniform. A tested area was used for the painting
color so that the Board could see the completed area. Peter, Kathie, and
Hattie have all seen the painted area and agree that they like the color.
Vance will complete one or two concrete decks a week once the rainy season
ends. Peter made the motion to approve the sandstone color for the concrete
patios to be purchased by the association and signed out by the homeowners
after completing a required form to complete the work themselves prior
to the maintenance man getting to their area to paint them, and for this
change to be inserted into the Revised Rules and Regulations. Hattie seconded
the motion and it passed by unanimous voice vote.
Concrete repairs: Tabled
Palm Tree Trimming: Tabled for
The next Member’s and Budget
Board Meeting is scheduled for Wednesday, October 10, 2012 at 7:00 pm at
the clubhouse at Garrett’s Run.
There being no further business
to discuss, the meeting was adjourned at 7:36 pm by Kathie Heisey.
Lynn Hiott, CAM #35322