Garrett’s Run Condominium Association
Minutes of the Board of Directors’
Wednesday, December 12, 2012
Call to Order/Establish
Quorum of Directors: President Kathie Heisey called the meeting to
order at 7:05 pm in the clubhouse at 7900 Greenboro Drive. Board Members
present were: President Kathie Heisey, Treasurer Hattie Martin and Director
Lucia Kirkpatrick. In attendance by speakerphone were: Vice President Peter
Engel, Secretary Angelo Laviano, Directors Al Fassler and David Tarantelli.
A quorum was established. Lynn Hiott with Reconcilable Differences
was present. Unit owners in attendance were: Rita Valentine and Cathy Griffith.
Approval of the Board
Meeting Minutes of October 10th, 2012: Peter made a motion to approve
the minutes as written. David seconded the motion and it passed by unanimous
Approval of the Member’s
Budget and Board Meeting Minutes of November 7th, 2012: Peter made
a motion to approve the minutes as written. David seconded the motion and
it passed by unanimous voice.
· Hattie Martin reported
that as of November 30th, the operating account at Sunrise bank showed
a balance of $ 51,130.56. Sunrise reserve balance was $226,369.77. Our
A/R is $111,735.38. We have over $57,770 in allowed collectable monies.
Angelo made the motion to accept the financial report as stated, David
seconded the motion and it passed by unanimous voice vote.
Special Assessment: Hattie reported
that a special assessment was needed to make up the funding difference
of the stairwell reserves, the roofing reserves, and needed money to replace
the gutters on all the buildings within the community. The stairwell reserve
currently has $12,950 and the estimated repairs are at $17,950 with about
$5,000 needed. Then the roof at the 600 building needs to be replaced and
the roof reserve account has $31,400 with the current bid of $37,400, having
a shortfall of $6,000. The gutters within the community are either missing
or in desperate need of repairs and the bid currently we received is for
$23,350.00 to replace with seamless gutters. We have $10,000 in the Deferred
Maintenance reserve account, but there is still a deficit that is needed
of $13,000. We acknowledged that we need to special asses the owners for
$24,000 at $200 each unit. The Board agreed to accept one payment of $100
by April 30th and then the last $100 by November 30th. Lynn reported that
if the owners are on automatic debit, we could debit their $200 at the
end of November. Hattie stated that this special assessment is needed to
complete the tasks at hand. When the budget was completed, the Board felt
in order to keep the monthly assessments down then the special assessment
would be bennefical to all owners. Peter made the motion to send the special
assessment letter out to all the owners with the 2 payment plan discussed
above. Al seconded the motion and it passed by unanimous voice vote.
New Roof of 600 Building: Lynn
reported that we have a bid from Joe Horschel in the amount of $37,400
but this was the only bid we had. Several Board members agreed that we
needed to seek another bid from another vendor. Lynn will get this and
report on it at the next Board meeting.
Stairwell Repairs: Lynn reported
that there are several engineers and vendors to come out and review the
repairs and give proposals. This would be discussed at the next meeting.
Gutters and Downspouts: Lynn
reported that she has a bid from Water Tight Gutters but still had some
concerns and would like to discuss at the next meeting. However, she asked
that the Board approve to get new gutters at east and west end of the 300
building so the Board and owners could see what type of gutters would be
installed. Angelo made the motion to approve the 300 end gutters and to
discuss the remaining contract at the next Board meeting. Al seconded the
motion and it passed by unanimous voice vote. Hattie reported that the
money would be used from the “Deferred Maintenance Reserves” account.
Drainage issues in front of
900 and 300 Buildings: Lynn requested that we table this topic for
January meeting to get further information.
Condo Declaration’s Amendment
regarding removal of sauna: Board requested this be tabled for February
meeting and would like to have Frank, our attorney with Larsen and Associates,
come to the meeting to discuss.
Manager’s Report: Lynn
reported that the office would be closed the week of December 25-January
4th, in observation of the winter holidays. A sign will be posted on the
front door. Lynn also stated that the books have not disappeared from the
clubhouse, the Lending Library is now located in the closet and it does
not lock. Lynn also stated that she received several compliments about
the holiday decorations and has photos to share. The residents all commented
on how festive the community looked for the first time in years. Lynn also
told the Board members and residents to have a safe and happy holiday.
Condo Declaration’s Amendment
regarding rentals: Kathie requested that we table this topic for February
Owner Input: None.
The next Board Meeting is
scheduled for Wednesday, January 23, 2013 at 7:00 pm at the clubhouse at
There being no further business
to discuss, the meeting was adjourned at 7:30 pm by Kathie Heisey.
Lynn Hiott, CAM #35322