B & R Pest Control (321-449-0399) B & R Pest Control (321-449-0399)
Buildings A - B - C Buildings D - E - F
Fourth Friday of every other month: Fourth Friday of every other month
Jan-Mar-May-July-Sept-Nov Feb-April-June-August-Oct-Dec
Beginning at 10:00 a.m. Beginning at 10:00 a.m.
DRAFT
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD TUESDAY, SEPTEMBER 9, 2008
1. Call to Order:
The meeting was called to order by Betty Gaulin at 7:00 p.m.
2. Establish Quorum of Directors:
Betty Gaulin-President, Sid Shipley-Vice President, Mitzie Rose-Treasurer, Berniece Williams-Co Treasurer and Mary Touris-Secretary. Steve Gaulin-Director was not able to attend. Kathy Watts represented Reconcilable Differences.
3. Approval of Minutes from May 13, 2008 Board Meeting:
Betty Gaulin motioned to approve the minutes of the May 13, 2008 Board meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.
4. Approval of Minutes from May 22, 2008 Board Meeting:
Betty Gaulin motioned to approve the minutes of the May 22, 2008 Board meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.
5. Financial Report:
The August Financials are not completed as of this date. Financial sheets will be posted on the bulletin board for the residents to read when they’re available. The 2009 Proposed Budget has been completed by RDI for the Budget Committee.
6. Unfinished Business:
Roof update: The roof on F Building has been replaced. Building C is scheduled to be replaced in 2009. Betty stated there are no plans to paint Buildings E & F until after the roof on Building C is replaced. Then Tropical Storm Fay came through, leaks developed in F243. Betty Gaulin and Kathy Watts inspected the damage with John Schafer from Schafer Roofing. John has repaired the roof and will repair any damage to the unit. The owner and Schafer felt it would be better to wait until after hurricane season for the repairs to make sure more leaks do not occur.
Request volunteers for 2009 Board: Betty again requested volunteers for the 2009 Board of Directors and that three (3) present Board members would be carried over for another year.
7. New Business:
Set date for Annual Meeting: The Annual Meeting is scheduled for December 2, 2008. Kathy stated 60 Day Notices will be mailed out by October 2nd which will include an “Intent to be a Candidate” form. The 30 Day Notice will include a ballot, if necessary, and the proxy which we ask everyone who isn’t sure they will be at the Annual Meeting to fill out the proxy and mail to RDI.
Pool pump replacement: The pool pump was in need of replacement due to the tropical storm. Price Rite gave a quote of $2,498. Betty Gaulin made a motion to take the remaining funds of $1,040 from the Pool Reserves with the balance of $1,458 from Deferred Maintenance. Mitzie Rose seconded the motion and it passed by unanimous voice vote.
Changes in State Statutes: There have been many changes in the State Statutes. Betty will be posting the articles from Attorney Poliakoff that can be found in the Sunday newspaper. The insurance change was briefly discussed and John Allen suggested owners be giving a layman’s explanation of the reasoning behind the new insurance statute. Kathy explained what the change was and one of the reasons being if there is severe damage, this would insure all units could be repaired and inhabited.
Announce Budget Committee members: Betty announced the Budget Committee members as Gwen Eifler, Richard Hall, Mitzie Rose and Berniece Williams with the assistance of Kathy Watts from RDI. The first committee meeting will be in September in order for the proposed budget to be mailed or hand delivered to all the owners at least 30 days before the scheduled Budget Meeting on November 11, 2008.
8. Committee Reports:
Maintenance-Don Williams: Don reported that concrete is being added along the “seawall” in order to fill in the holes that developed. Don also wished to remind residents to clean out the AC lines monthly by using a mixture of ½ cup each of bleach and water. He also requested owners place any food scraps in plastic bags in order to attempt to keep the odor and spillage to a minimum.
Social-Jacquie Allen/Bea Williams:
Bea stated the next pot-luck will be December 6, 2008. Bea stated she had looked into having the gathering catered but determined it would be too expensive.
9. Unit Sale /Approvals:
D128 – a contract has been presented and Betty signed the “Right of First Refusal” release.
D132 - a contract has been presented and Betty signed the “Right of First Refusal” release.
10. Owner Forum and Announcements:
-It was announced the unit A105 will be having an estate sale in the future.
-It was requested a letter be sent to 2 units, one in B Building and one in F Building regarding the presence of dogs in the units whether visiting or not.
-It was requested a letter be sent to a unit in C Building regarding excessive speed.
-The subject of speed humps was discussed but most felt they would be too expensive. Kathy stated she would call for a price on 2 more speed limit signs which would be posted on the southwest and northeast corners.
11. Next Meeting Date Set:
The next Board meeting is scheduled for October 14, 2008 at 7:00pm.
12. Adjournment:
There being no further business, the meeting adjourned at 8:15 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD THURSDAY, MAY 22, 2008
1. Call to Order:
The meeting was called to order by Betty Gaulin at 3:00 p.m.
2. Establish Quorum of Directors:
Betty Gaulin-President, Mitzie Rose-Treasurer, Mary Touris-Secretary and Sid Shipley-Director. Larry Haymes-Vice President, Berniece Williams-Co Treasurer and Steve Gaulin-Director were not able to attend. Kathy Watts represented Reconcilable Differences.
3. New Business:
Insurance: Josh Ranew from Ranew Insurance Agency was present and explained to those present the differences in terms and what 100% co-insurance and 90% co-insurance actually mean to the association and why 100% premium is lower. The example given to the Board was, if a property is insured for 10 million at 100% co-insurance and there’s a catastrophe the association would receive up to 10 million for the claim. At 90% co-insurance, the association would receive the 10 million plus 10% or an additional 1 million which could assist with “supply and demand” pricing. Josh stated if the association is underinsured the insurance carriers may penalize the association. Josh also said Citizens and other insurance companies are requiring appraisals and as of June 1st, if an association does not have an updated appraisal the insurance companies will automatically add an “inflation guard” to the policy. Both quotes from Ranew Insurance and Brown & Brown were essentially the same. Sid Shipley made a motion to accept the quote from Ranew Insurance for the 100% co-insurance for a total of $97,757.00 with a finance interest rate of 4.18%. Don Williams (by proxy for Berniece Williams seconded the motion and it passed by unanimous voice vote.
Drain Pipe at Building B: The Board reviewed and discussed the 2 bids received. JAG Enterprises bid $4775 to repair the sewer drain collapsing in the Building B parking lot and Ramage Construction bid $3840. Sid Shipley felt while the bid from Ramage was tempting he felt there wasn’t enough of a description of what work would be done. Sid offered to call Dave Snyder at Ramage Construction and inquiry as to the work that will be performed. If Sid approves of the work, the Board has agreed to accept the bid from Ramage Construction.
4. Adjournment:
There being no further business, the meeting adjourned at 4:15 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
(DRAFT)
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD MONDAY, MAY 13, 2008
1. Call to Order:
The meeting was called to order by Betty Gaulin at 7:00 p.m.
2. Establish Quorum of Directors:
Betty Gaulin-President, Mitzie Rose-Treasurer, Berniece Williams-Co Treasurer, Mary Touris-Secretary, Steve Gaulin-Director and Sid Shipley-Director. Larry Haymes-Vice President was not able to attend. Kathy Watts represented Reconcilable Differences.
3. Approval of Minutes from April 8, 2008 Board Meeting:
Berniece Williams motioned to approve the minutes of the April 8, 2008 Board meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.
4. Financial Report:
Mitzie Rose reported the association has the following amounts as of April 30th: Operating: $40,644, Reserves: MM Colonial- $17,788, MM Fidelity-$6,462. Mitzie reported we weren’t I bad shape considering the additional expenses we’ve incurred. Financial sheets have been posted on the bulletin board for the residents to read.
5. Unfinished Business:
Downspout s: The downspouts along A & B Buildings have been replaced by All-Pro and they are now draining into the retention pond.
Roof update: The roof on F Building has been replaced. Building C is scheduled to be replaced in 2009. Betty Gaulin made a motion to take whatever funds available for the Building F roof from the Roof Reserves and the balance from Deferred Maintenance. Mary Touris seconded the motion and it passed by unanimous voice vote. Betty stated there are no plans to paint Buildings E & F until after the roof on Building C is replaced.
Pool furniture update: Twelve (12) chaise lounges have been recovered and 6 umbrellas purchased. One umbrella is defective and Dave will return the umbrella to Palm Casual for repair or replacement. Betty Gaulin made a motion to take whatever funds available from the Pool Reserves and the balance from Deferred Maintenance. Berniece Williams seconded the motion and it passed by unanimous voice vote.
6. New business:
Approval of lien: The Board approved the request to proceed with collections, including a lien on a specific unit in F Building.
Insurance: Quotes were received from Ranew Insurance and Brown & Brown Insurance. Since the Board has additional questions regarding coverage, the vote was tabled until more information was received.
Drain pipe proposal: At the time of the meeting only one bid had been received for the repair of the storm drain in the Building B parking lot. This issue has been tabled until more bids are received.
Pest control/lawn: The Board has not been satisfied with the performance of Southern Green in relation to weed control and has had to be called numerous times for dollar weeds. A bid was received from B&R Pest Control and Sid Shipley made a motion to terminate the contract with Southern Green and accept the bid from B & R Pest. Mitzie Rose seconded the motion and it passed by unanimous voice vote. The Board discussed the condition of Mr. Cline’s unit in A Building and stated B&R had been called to spray again for pests as there was intrusion to neighboring units. Betty inquired if the Association had the authority to clean the unit and bill the owner. Kathy Watts replied they could not clean or enter the unit without cause.
Committee Reports:
Maintenance-Don Williams: Don reported the wall in the recreation room is cracking. Betty stated she would call Mike’s Masonry to repair it.
Social-Jacquie Allen/Bea Williams: Bea stated the committee will get together in June to decide what to serve for the Independence Day celebration to be held on July 5th.
Unit sales/approvals:
-F108 has been sold
-B210 will be rented June 1st
-C222 was rented May 1st
7. Owner Forum and Announcements:
Island Oaks update: The zoning has been changed to allow for 47 units instead of 48, the developer is trying to get the permits to continue construction and a percentage of the units will be lower income units.
8. Next Meeting Date Set:
The next Board meeting is scheduled for September 9, 2008 at 7:00pm.
9. Adjournment:
There being no further business, the meeting adjourned at 8:05 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.
MINUTES OF THE
ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD MONDAY, APRIL 08, 2008
1. Call to Order:
The meeting was called to order by Betty Gaulin, President at 7:00 p.m.
2. Establish Quorum of Directors:
Betty Gaulin-President, Mitzie Rose-Treasurer, Berniece Williams-Co Treasurer, Mary Touris-Secretary, Steve Gaulin-Director and Sid Shipley-Director. Larry Haymes-Vice President was not able to attend. Kathy Watts represented Reconcilable Differences.
3. Approval of Minutes from March 11, 2008 Board Meeting:
Betty Gaulin motioned to approve the minutes of the March 11, 2008 Board meeting as written. Mary Touris seconded the motion and the motion passed by unanimous voice vote.
4. Financial Report:
The association has the following amounts as of March 31, 2008: Operating: $32,041.64, Reserves: MM Colonial- $27,005.63, MM Fidelity-$83,154.90.
5. Unfinished Business:
Masonry Repairs-Bonner: Betty reported the project has been completed but the cost was approximately twice as much as anticipated. The Board hired Claudia Irvine, an associate of Existing Structures Engineering, to go over the specs and bills provided by Bonner. In the course of her inspection, she saved the association quite a bit of money.
Downspout s: The downspouts along A & B Buildings have been replaced by All-Pro. They will be returning to connect the downspouts to the drainage pipes this week at no additional cost.
Pool furniture: Four chaise lounges have been sent to be recovered at Palm Casual. It was stated much of the furniture will be stored during the winter months in order to protect them.
Meeting Minutes distribution: Betty stated the procedure of leaving the minutes in the recreation room doesn’t appear to be working well. The Board stated they will send the minutes by email starting with the April minutes and they Board requested the minutes be kept to two (2) pages.
AC Inspectors: Thursday morning, the 10th of April, the inspectors will be on site for AC recertification.
6. New Business:
Fire extinguisher certification: Larry Townsend from the Palm Bay Fire Ext. Co. will be on site at 9:00am on Thursday, April 24th in the Recreation Room for fire extinguisher inspection. The cost will be $3.00 per extinguisher.
Parking violation form: Betty presented a “parking” form completed by RDI to those present
and stated that sometimes residents park too far on the sidewalk and one even parked “on” the sidewalk. The Board requested that residents contact management with violation concerns.
Roof: Betty discussed the need of a new roof for either Building C or Building F. Kathy will contact John Shaffer, the roofer, to confirm the bid received months ago is still valid and request his opinion on which building’s roof should be replaced first. Betty stated there should be funds available in the Roof Reserve and Deferred Maintenance.
7. Committee Reports:
Maintenance-Don Williams:
-The drainpipe in front of Building B appears to be collapsing and Don has added blacktop to help shore it up. Don also stated he will ask Waste Management to straddle the grate over this pipe instead of going over it. Kathy has called Dave at the Brevard County Engineering Dept to see if they will inspect it. Ramage Construction has also been called for an estimate.
-The mulch is all down.
-Recycle bins: please do not mix the recyclables. If an item is in the wrong bin, Waste Management will not empty the bins at all.
Social-Jacquie Allen/Bea Williams: Bea announced the St Patrick’s corned beef & cabbage dinner turned out very well and quite a few attended. The association will celebrate Independence Day on Saturday, the 5th of July with hot dogs and other assorted food.
Unit sale approvals:
-B209 is a new rental
-C223 moved
-A108 has been sold
-The “for sale” list has been updated and posted.
8. Next Meeting Date Set:
The next Board meeting is scheduled for May 13, 2008 at 7:00pm.
9. Adjournment:
There being no further business, the meeting adjourned at 7:50p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.
MINUTES OF THE
ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD MONDAY, MARCH 11, 2008
1. Call to Order:
The meeting was called to order by Mary Touris at 7:00 p.m.
2. Establish Quorum of Directors:
Mitzie Rose-Treasurer, Berniece Williams-Co Treasurer, Mary Touris-Secretary, Steve Gaulin-Director and Sid Shipley-Director. Betty Gaulin-President, Larry Haymes-Vice President and Lynn Carter-Director were not able to attend. Kathy Watts represented Reconcilable Differences.
3. Approval of Minutes from February 18, 2008 Board Meeting:
Berniece Williams motioned to approve the minutes of the February 18, 2008 Board meeting as written. Sid Shipley seconded the motion and the motion passed by unanimous voice vote.
4. Financial Report:
Mitzie Rose reported the association has the following amounts: Operating: $32,947.09, Reserves: MM Colonial- $18,726.73, MM Fidelity-$100,464.31.
5. Unfinished Business:
Downspouts: The downspouts along A & B Buildings have been replaced by All-Pro. They also replaced all the Brighthouse cable covers since most were cracked or broken.
6. New Business:
Island Oaks-Fred Malik:
Fred Malik from Island Oaks was present to request the Board of Island Village allow Island Oaks to place a locked 14 foot gate in the fence between the two properties which would allow the fire department to exit the Island Oaks property through Island Village. Fred stated Island Oaks didn’t have enough room as it’s now planned to allow a fire truck to turn around. Board members present and owners questioned what benefits there would be for Island Village and there didn’t appear to be any. Fred offered to return if there were questions but stated he’d need to know one way or another within two (2) weeks. The Board will be polled for their opinion. Fred stated they planned on starting construction in 3 months but would not be able to until 2 more units were purchased. Sid Shipley asked if the debris would be removed if there was a hurricane. Fred stated they would tie whatever material they were able to but could not promised material would be removed. Fred stated the Board could call Doug Carter, Fire inspector if they needed to. Don Williams asked why this problem wasn’t caught earlier and Fred admitted it was an oversight. It was suggested if the Board was even thinking about approving this request, to consult an attorney.
7. Committee Reports:
Maintenance-Don Williams: Don reported the pump in the pool doesn’t appear to be working. He also reported Southern Green had been on the property to spray for dollar weeds.
Social-Jacquie Allen/Bea Williams: Bea stated there will be a corned beef and cabbage dinner on Mar. 15th. She stated 37 guests have reserved so far and volunteers would be setting up and start cooking Friday the 14th.
8. Owner Forum and Announcements:
-New renters: Please make the new renters feel welcome. B216 Carol Emrich 449-4035, D228 Kathleen Taylor 615-2396 and E137 Ethel & Mark Mahoney 452-0492.
-Sid had asked about yard sales and if it was allowed. There’s nothing in the Docs forbidding them but some owners present expressed their concern over additional car traffic.
-The parking was revisited and a complaint made about a renter using the unmarked space. The Docs state the unmarked spaces are for extra parking. They’re not assigned so in essence it’s a first come first come scenario.
9. Next Meeting Date Set:
The next Board meeting is scheduled for April 8, 2008 at 7:00pm.
10. Adjournment:
There being no further business, the meeting adjourned at 8:00 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
HELD MONDAY, FEBRUARY 18, 2008
1. Call to Order:
The meeting was called to order by Betty Gaulin at 7:00 p.m. This meeting was rescheduled from February 12th.
2. Establish Quorum of Directors:
Betty Gaulin-President, Larry Haymes-Vice President, Mitzie Rose-Treasurer, Berniece Williams-Co Treasurer, Mary Touris-Secretary and Sid Shipley-Director. Steve Gaulin-Director was not able to attend. Lynn Carter-Director was also not able to attend and anticipates moving to Melbourne in the near future. Kathy Watts represented Reconcilable Differences.
3. Approval of Minutes from January 8, 2008 Board Meeting:
Betty Gaulin motioned to approve the minutes of the January 8, 2008 Board meeting with the following corrections. Correct spelling of Larry’s last name is “Haymes” and Bernice is spelled “Berniece”. Larry Haymes seconded the motion and the motion passed by unanimous voice vote.
4. Financial Report:
Mitzie Rose reported the association has the following amounts: Operating: $33,830.29, Reserves: MM Colonial- $32,647.43, MM Fidelity-$47,606.66, CD Fidelity-$50,504.52. Mitzie stated the last CD was closed and placed in the Money Market. Mitzie and Berniece will return to Fidelity to complete signature cards. Mitzie brought the 2 new reserve accounts to the Boards attention, “Pool” and “Concrete Repairs”.
-Betty stated she will contact Michelle on what days are good for her to meet with Betty, Mitzie and Berniece to go over financials.
5. Unfinished Business:
Masonry Repairs & Painting of “A” & “B”:
Larry offered to write a letter to Ryan Bonner on what he felt was wrong with the operation and his observations. The project is near completion with just the final issues to be corrected.
6. New business:
Downspout discussion and vote:
Larry Haymes made a motion to accept the bid from All Pro to replace the missing gutters on buildings A & B. for no more than $1,195. Betty Gaulin seconded the motion and the motion passed by unanimous voice vote. Kathy will request an estimate from All Pro to replace the missing and broken Brighthouse cable covers.
7. Committee Reports:
Maintenance-Don Williams:
Don reported he checked the 17 unoccupied units and found no water leaks of any kinds. He will continue check the units and report any findings. Don also stated Dave has a bad back and wanted the Board to be aware of it.
Social-Jacquie Allen/Bea Williams:
Bea stated there will be a corned beef and cabbage dinner on Mar. 15th. She will be calling for more volunteers to help in the kitchen.
8. Owner Forum and Announcements:
-The Board discussed the alleged fall at Building C. RDI has contacted the associations insurance and an adjuster has been in contact with the occupant.
-Betty brought to the attention of others that there had been a threat of physical harm to another owner and the police had been called. She asked that any similar incidents be reported.
-The issue with a resident in Building A continues, including his dog barking excessively. The Association attorney has been contacted for direction on how to proceed.
-Southern Green has been contacted for an updated contract and stated they will report on the dollar weed treatment.
-Mitzie reminded owners wishing to sell their units to contact the Board Secretary Mary Touris at 454-4644 or leave a message on the office number so they can be added to the listing.
-Kathy stated she will be doing a walk through within the next couple of weeks and send letters to those whose entrances need attention.
-The Board wishes to thanks Ellen Gonzales for the time spent taking care of the library.
9. Next Meeting Date Set:
The next Board meeting is scheduled for March 11, 2008 at 7:00pm.
10. Adjournment:
There being no further business, the meeting adjourned at 8:00 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS BUDGET MEETING
HELD TUESDAY, JANUARY 8, 2008
1. Call to Order:
The meeting was called to order by Betty Gaulin at 7:00 p.m.
2. Establish Quorum of Directors:
Betty Gaulin-President, Larry Haymes-Vice President, Mitzie Rose-Treasurer, Berniece Williams-Co Treasurer, Mary Touris-Secretary, Steve Gaulin-Director and Sid Shipley-Director. Linda Carter-Director was not able to attend. Kathy Watts represented Reconcilable Differences.
3. Approval of Minutes from November 13, 2007 Board Meeting:
Betty Gaulin motioned to approve the minutes of the November 13, 2007 Board meeting as written. Sid Shipley seconded the motion and the motion passed by unanimous voice vote.
Larry Haymes made a motion to post the corrected December 4th minutes in the Association 2007 Minutes book instead of mailing it out to all the owners. Mary Touris seconded the motion and it passed by unanimous voice vote.
4. Financial Report:
Mitzie Rose stated that since the December financials are not completed yet, there would be no formal financial report. All the accounts look good at this time. Kathy stated she would bring them to the association as soon as they’re completed.
Mitzie made a motion to transfer $4414.86 from the Reserve-Deferred Maintenance account to the Reserve-Roof account in order to start 2008 in the black. Betty Gaulin seconded the motion and it passed by unanimous voice vote.
5. Unfinished Business:
Masonry Repairs & Painting of “A” & “B”:
Repairs are progressing. A meeting is set up with Ryan Bonner for Thursday at 3:30pm. The following people will be in attendance: Betty Gaulin, Larry Haymes, Don Williams, Michelle Dugan and Kathy Watts.
Vote on additional repairs for Building A:
Betty Gaulin made a motion to accept the work order from Bonner Coating to repair additional areas on Building A consisting of replacement of rotted posts, wrapping with a vapor wrap and re stuccoing the areas affected for the cost of $8435 to be paid from Deferred Maintenance. The Board verbally approved the work order on December of 2007. Mary Touris seconded the motion and it passed by unanimous voice vote.
Betty Gaulin thanked Larry and Don for being on hand with this project.
Larry requested the contract be checked to make sure stairways are included in the repairs.
6. New Business:
Distribution of minutes:
The Board discussed various ways to distribute the minutes to the owners. It was decided to distribute the minutes door to door this month. Next month the minutes will be left available in the clubhouse and on the website. Any owner without internet access can contact the association and it will be mailed. The website for Island Village can be found at www.reconcilabledifferences.net.
Downspout discussion and vote:
The Board decided to table the discussion until the next meeting.
Amendment Vote Certification:
The Amendment will not be changed from its present wording. Amending the Documents requires 62 votes. Of the 83 votes received 56 voted yes (to change the Docs) and 27 votes no (to retain the current requirement of all units being occupied by at least 1 person 55 or over). Ten (10) owners did not respond. The Board wished to get as many of the 93 owners to vote as possible.
7. Committee Reports:
Maintenance-Don Williams:
-Don Williams made the following report: the pool pump wires needed to be replaced due to corrosion.
-Painting of the A&B cutouts on the sidewalks is completed.
-Dave is painting the metal doors on the porches unless a resident directs him not to.
Social-Jacquie Allen/Bea Williams:
Bea Williams announced the following dates for socials:
March – Corned beef & cabbage
July – hot dogs to celebrate the 4th
December 6th – Christmas dinner
Bea stated there needs to be funds to purchase the food and supplies before the social gatherings. Bea also requested more volunteers.
Unit Sale Approvals:
There haven’t been any sales and one owner has taken their unit off the market.
8. Owner Forum:
-Don stated there was an owner that is a volunteer fireman and this person asked to have one of the spaces by Building E, by the fence, reserved for his use since there are times he’s on call. The Board discussed the request and felt it would set a precedent for others that felt they had a reason for a reserved space beyond what’s already reserved for their unit and denied the request.
-Don volunteered to sit on the Board and stated he understand he would not have a vote since a family member is also on the Board and would step down if another volunteered for the position.
-The Board approved whatever additional expenses that will occur with Kathy contacting the association attorney regarding an issue with Mr. Kline in Building A.
-Mitzie Rose made a motion for Don to develop a schedule whereas Dave will check unoccupied units at least monthly for issues, i.e., water leaks. Larry Haymes seconded the motion and it passed by unanimous voice vote.
9. Next Meeting Date Set:
The next Board meeting is scheduled for February 12, 2008 at 7:00pm.
10. Adjournment:
There being no further business, the meeting adjourned at 8:30 p.m.
Respectfully Submitted,
Kathy Watts, LCAM #27668
Community Association Manager
Reconcilable Differences, Inc.