B & R Pest Control (321-449-0399)                                                                   B & R Pest Control (321-449-0399)

 Buildings A - B - C                                                                                               Buildings D - E - F

 Fourth Friday of every other month:                                                                  Fourth Friday of every other month

 Jan-Mar-May-July-Sept-Nov                                                                               Feb-April-June-August-Oct-Dec

 Beginning at 10:00 a.m.                                                                                      Beginning at 10:00 a.m.

Minutes of the Island Village Condominium Association

Board of Directors/Budget Meeting

Held Tuesday, May 11, 2010

1. Call to Order:

The meeting was called to order by Mary Touris at 7:00 p.m.

2. Establish Quorum of Directors:

Mary Touris-President, Berniece Williams-Sec/Treas and Steve Gaulin-Director, were present to establish a quorum.  Dave Martin-Vice President was not able to attend.  Kathy Watts represented Reconcilable Differences.

Residents present were: B109-Elizabeth Keith, C125-Don Williams, E135-Geroge Touris, E137-Mark Mahoney, E139-Helen Henry, E235-Eliane Rooksberry, F143-Mitzie Rose, F146 & 147-Donna Whaley, F146-Max Mahoney and F248-John Allen.

3. Approval of Minutes from April 13, 2010 Board Meeting:

Bea Williams motioned to waive the reading and approve the minutes of the April 13, 2010 Board meeting as written.  Steve Gaulin seconded the motion and the motion passed by unanimous voice vote.

4. Financial Report:

The draft financials as of April 30, 2010 show $65,953.12 in the Operating Account and $105,746.96 in the Reserve Account.   The Grounds budget for 2010 has been used but the association is still under budget for the first 4 months of 2010.  The insurance information has just been received and Ranew Insurance was able to lower the premium a little over $1,500 for 2010-2011.

5. Unfinished Business:
Flag Pole:  The 20’ flagpole has been delivered and Kathy called Marshall Construction to see what they would charge to install the pole which was $420.  Steve Gaulin motioned to accept the bid for $420.  Bea Williams seconded the motion and the motion passed by unanimous voice vote.

Painting Update:  Buildings E and F have been completed.  The Board and residents praised DAB Painting and Mike’s Masonry for the work completed and for their professionalism.

Fire Extinguisher Check Up:  The fire extinguisher check is scheduled for Saturday, May 15th at 9:30 am.  This is a good time for owners to have their personal fire extinguishers inspected.  Mark Mahoney from unit E137 is affiliated with the fire department and wanted the owners reminded of his offer to look at the dates of an owner’s extinguisher and assist in determining whether a new extinguisher is necessary.  He will also have extinguishers available for purchase for $30 if an owner wishes to purchase one from him.

6. New Business:

Budget Committee Volunteers:  Kathy explained the procedure for the budget and requested volunteers to serve on the Budget Committee.  The following owners have offered to serve on the Budget Committee:  Betty Gaulin-E134, Helen Henry-E139, Mitzie Rose-F143 and Board members Mary Touris and Bea Williams.  A Budget Committee meeting will be scheduled when the 2011 Draft Budget is completed.

Board Volunteers:  Since there are currently only four (4) Board members, Jacquie Allen has offered to serve on the Board in order to have an odd number.  Jacquie stated she feels owners need to be involved in their community.

7. Committee Reports:

Maintenance/Landscaping-Dave Martin/Don Williams:  Since Dave Martin will be out of town for a couple months, Don Williams has accepted the backup position of supervisor until Dave returns.  Don reported that the sprinkler work between Buildings D & E has been completed.  Don also requested that the parking space for the rec room (E140) be designed for maintenance personnel’s use on Monday thru Friday, 6:30 to 10:30.  The Board agreed with this proposal.  Don and David have been cleaning out the “brown house” Bea is requesting a policy be put into effect that anyone placing items in the brown house must have first notify a Board member and all items must be labeled with the name, unit number and date it was placed in storage.  Any items not labeled will be disposed of without notice.

-Jacquie questioned who was supervising David in Dave Martin’s absence.  Mary stated she and Don were and they have a “honey do” list that is being worked on.

Social-Bea Williams:  Residents have been reminded to please clean up any crumbs and food in the rec room before they leave since we’re having an issue with ants.

8. Unit Sale /Approvals:

-A204 was sold to Joy Bohannan  305-6651

-C221 was sold to Robert Comer  459-9949

9. Owner Forum and Announcements:

-A question arose on whether to keep the meetings at 7:00 pm or schedule them earlier in the day.  This will be addressed at a later time.

-It was requested that all the Royal Poincianas have their lower branches trimmed and Kathy stated she would let the landscaper know.

-An owner in Building E claims the walkway looks like a “ghetto” due to the darker caulk.  Mary stated it would be looked into but she didn’t feel it would look like a ghetto.

-Jacquie stated she would be calling the Fire Marshal to see if we can get a waiver enabling the association to use the oven only to keep food warm but not the burners on top.

10. Next Meeting Date Set:

There will not be any Board Meetings until September unless the Board feels an issue has come up and wish a meeting scheduled.  The budget meeting will be scheduled in August when the 2010 Budget draft is completed.

11. Adjournment:

There being no further business, the meeting adjourned at 7:40 p.m.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Community Association Manager

Reconcilable Differences, Inc.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS/BUDGET MEETING

HELD TUESDAY, APRIL 13, 2010

1. Call to Order: 

The meeting was called to order by Mary Touris at 7:00 p.m. 

2. Establish Quorum of Directors:

Mary Touris-President, Dave Martin-Vice President, Berniece Williams-Sec/Treas and Steve Gaulin-Director, were present to establish a quorum.  Kathy Watts represented Reconcilable Differences.

Residents present were: B109-Elizabeth Keith, B111-Gwen Eifler, C125-Don Williams, E134-Betty Gaulin, E135-Geroge Touris, E137-Mark Mahoney, E139-Helen Henry, E237-Virginia Bradley, F143-Mitzie Rose, F146 & 147-Donna Whaley and F146-Max Mahoney.

3. Approval of Minutes from March 9, 2010 Board Meeting:

Dave Martin motioned to waive the reading and approve the minutes of the March 9, 2010 Board meeting as written.  Bea Williams seconded the motion and the motion passed by unanimous voice vote.

4. Financial Report:

The February financials have been posted in the rec room.  The draft financials as of March 31, 2010 show $69,385.85 in the Operating Account and $105,648.38 in the Reserve Account.

5. Unfinished Business:
Flag Pole:  Kathy stated she has been researching to cost of a new flag pole.  The approximate cost for a 20’ pole, delivered but without installation is $250 from SF Travis Hardware in Cocoa Village.

A/C Check Up:   The A/C Check Up is scheduled for Thursday, April 15th for all owners that have signed up.

Fire Extinguisher Check Up:  The fire extinguisher check is scheduled for Saturday, May 15h at 9:30 am.  This is a good time for owners to have their personal fire extinguishers inspected.  Mark Mahoney from unit E137 is affiliated with the fire department and has offered to look at the dates of an owner’s extinguisher and assist in determining whether a new extinguisher is necessary.  He will also have extinguishers available for purchase for $30 if an owner wishes to purchase one from him.

6. New Business:

Fire Inspection Report:  The fire inspector visited the property and the issues listed were the need for battery backup for the emergency lights, the building “address” visible on the storage building, removing or venting the stove in the rec room and an alarm system.  The stove was sold for $50 with the proceeds deposited in the rec room fund and another put in its place.  This stove was disabled in order to comply with the fire inspector.  David will be instructed to paint a “G” on the storage building and we’re getting bids for the battery backup.  Kathy wrote a letter to the county requesting an extension for the alarm system and hopefully this can be extended for quite awhile.  Since an alarm system would require a special assessment, the Board and management will exhaust every avenue first.

Painting Update:  Building E has been prepped for the painters who have finished power washing the building.  Painting is to begin immediately and as weather permits. Mikes Masonry is currently prepping Building F and when he’s completed, DAB will be power washing that building.  As soon as we have dates for the power washing of Building F and painting of the buildings, we’ll let the residents know.

7. Committee Reports:

Maintenance/Landscaping-Dave Martin: 

- David is scheduled to build a fence to surround the pump per the county.

- Kathy purchased the 2 time strips for the pool signs to read “dawn to dusk”.

-The landscape committee has completed the front entrance and all residents have expressed their pleasure at how it looks.  Delivery trucks from the store fronts were exiting by going over our grass.  The new layout will prevent this from happening.

- The area on the east end of Building F has been completed and once the Royal Poinciana tree that was planted takes hold, it will enhance the area.  Mitzie Rose suggested planting another Royal Poinciana on the east side of the pond, between the 2 waterfalls.  Dave will look into getting another tree.

- Dave, Bea and Kathy purchased three new umbrellas for the pool area at half for the cost of the previous ones.  These are the pull rope and pin type and we’re hoping they last longer.  If the rope does break, it can be easily replaced.  Three more umbrellas will be purchased this week.

Social-Bea Williams:

-Residents have been reminded to please clean up any crumbs and food in the rec room before they leave since we’re having an issue with ants.

8. Unit Sale /Approvals:

9. Owner Forum and Announcements:

Mitzie Rose questioned whether the trash bins were being pulled out or if Waste Management was charging the association. Dave Martin responded that he and David have been making sure the bins have been attended to.  Kathy reported that Waste Management has not charged us for any pull outs.  Mitzie also questioned why the west gate was unlocked.  Dave replied it was easier for the driver to exit from that gate instead of back up through the property.  It also saves on the wear and tear of the roadway.

10. Next Meeting Date Set:

The next Board Meeting is scheduled for May 11, 2010 at 7:00 p.m.

11. Adjournment:

There being no further business, the meeting adjourned at 7:40 p.m.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Community Association Manager

Reconcilable Differences, Inc.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS/BUDGET MEETING

HELD TUESDAY, MARCH 9, 2010

1. Call to Order:

The meeting was called to order by Mary Touris at 7:00 p.m.

2. Establish Quorum of Directors:

Mary Touris-President, Berniece Williams-Sec/Treas, Dave Martin and Steve Gaulin, directors, were present to establish a quorum.  Kathy Watts represented Reconcilable Differences.

Residents present were: B111-Gwen Eifler, C125-Don Williams, C221-Mickey Phaneuf, E134-Betty Gaulin, E135-Geroge Touris, E139-Helen Henry, F146 & 147-Donna Whaley and F146-Max Mahoney

3. Approval of Minutes from February 9, 2010 Board Meeting:

Dave Martin motioned to approve the minutes of the February 9, 2010 Board meeting as written.  Bea Williams seconded the motion and the motion passed by unanimous voice vote.

4. Financial Report:

The January financials have been posted in the rec room.  The draft financials as of February 28, 2010 show $66,917.41 on the Operating Account and $101,332.74 in the Reserve Account.

5. Unfinished Business:
Seawall Update:  Kathy stated Marshall Construction has completed the seawall and the sod was laid by Chucks Landscaping last week.  Ray from B&B Sprinklers will be sending a bid for installing sprinklers along the seawall in order to water the new sod.  In the meantime, Dave Martin and Max Mahoney have been watering the sod to keep it from dying.  The Board especially wished to thank Max for volunteering to help water the new sod.

Dumpster Update:  Kathy reported that Waste Management will be charging for the “roll out” service.  Since they’ve been arriving early to mid morning, David Labine has been on hand to roll out the dumpster then roll them back into the area under the stairs.  Dave Martin was able to do it last week when David was ill.  A form has been devised in order to keep track of the days we roll out the dumpsters.   When the bill is received we will confirm the charges for roll out service is correct.  Lisa Asselin from Waste Management has been called to advise her of the set up.  A suggestion was made to have the dumpsters emptied once a week during the winter months and the Board will take it under advisement.

6. New Business:

F Building Curbing: The landscape committee toured the east side of F Building and has suggested softening the angle of the curbing in the planter on the northeast corner of Building F.  This will not interfere with parking at either side of the planter.  Dave Martin made a motion to approve the reconfiguring of the planter by Mikes Masonry at a cost not to exceed $1300.  Steve Gaulin seconded the motion and the motion passed by unanimous voice vote.

Flag Pole:  Kathy stated she has been researching to cost of a new flag pole.  The approximate cost for a 20’ pole, delivered but without installation is $250 from SF Travis Hardware in Cocoa Village.  Home Depot doesn’t carry them at all so the only other avenue would be on line.

A/C Check Up: We’ve received a price from Kabran Air Conditioning for $49 per unit.  Integrity Air Conditioning presented 2 prices, $49 per unit which would also include 2# of Freon if necessary or $39 per unit without Freon.  Colman Air stated their price was $110 for and inspection twice a year.   Hoskins Air Conditioning will charge $40 per unit.  Bea Williams made a motion to go with Hoskins Air at a cost of $40 per unit. Mary Touris seconded the motion and the motion passed by unanimous voice vote.  Mary Touris has volunteered to be the contact person and any interested will need to sign up by calling Mary at 454-4644.

Fire Extinguisher Check Up:  Mary stated she will call the inspector the association used last year and set up a date for owners to have their personal fire extinguishers inspected.

Vendor Interference:  There was an issue last month of a resident threatening a vendor with bodily harm.  A certified letter has been sent to this resident by the Board’s and Management’s stating this behavior will not be tolerated and the police will be called if there’s another instance.  All residents are reminded not to interfere with any vendor on this property. If there are questions, either the Board or Management is to be contacted.

Board Reorganization:  Fred O’Donnell has resigned from the Board for health reason.  Dave Martin has been asked to fill the position of Vice President and he has accepted the position.  There are now only 4 members of the Board so if any are interested in serving, please see a Board member or Management.

7. Committee Reports:

Maintenance/Landscaping-Dave Martin: 

-B&B Sprinklers repaired the sprinkler pump.

-Dave instructed David to pick up some concrete, top soil and sod to use as fill in areas.

-Dave reported the wood cover over the pool pump is rotting.  Kathy stated she’d call Price Rite in order to get a cost for plastic

 housing.  David is scheduled to build a fence to surround the pump per the county.

-Kathy will order 2 time strips for the pool signs to read “dawn to dusk”.

-David will add staining of the bridge to his list of projects.

Social-Bea Williams:

-Bingo is now being held at 4:00 pm the second Thursday of each month.  For more information, call Mary Touris at 454-4644.  The

 cost is $4, and the time involved is one hour.

-Residents have been reminded to please clean up any crumbs and food in the rec room before they leave since we’re having an

 issue with ants.

8. Unit Sale /Approvals:

Unit A204 has been sold & Unit C221 will be closing tomorrow.

9. Owner Forum and Announcements:

Bea stated she received a call from someone claiming her grandson was overseas and needed money.  Fortunately Bea didn’t fall for it but urged residents to be wary of those calling to ask for money.   Dave Martin recounted a letter he received concerning the $150 a year maintenance that’s being advertised.  Dave did not sign up for it but the letter stated if he did not inform them he did not wish the maintenance, his account would be charged the $150.

10. Next Meeting Date Set:

The Board Meeting is scheduled for April 13, 2010 at 7:00 p.m.

11. Adjournment:

There being no further business, the meeting adjourned at 7:30 p.m.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Community Association Manager

Reconcilable Differences, Inc.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS/BUDGET MEETING

HELD TUESDAY, FEBRUARY 9, 2010

1. Call to Order:

The meeting was called to order by Mary Touris at 6:55 p.m.

2. Establish Quorum of Directors:

Mary Touris-President, Berniece Williams-Sec/Treas, Dave Martin and Steve Gaulin, directors, were present to establish a quorum.  Fred O’Donnell-Vice President was not able to attend.  Kathy Watts represented Reconcilable Differences.

Residents present were: B109-Elizabeth Keith, B111-Gwen Eifler, C125-Don Williams, C221-Mickey Phaneuf, E134-Betty Gaulin, E135-Geroge Touris, E137-Mark Mahoney, E139-Helen Henry, E237-Virginai Bradley, F143-Mitzie Rose, F145 & 146-Donna Whaley, F146-Max Mahoney and F248-Jaqueline Allen

3. Approval of Minutes from January 12, 2010 Board Meeting:

Dave Martin motioned to approve the minutes of the January 12, 2010 Board meeting as written.  Bea Williams seconded the motion and the motion passed by unanimous voice vote.

4. Financial Report:

The January financials will be presented to the Board and posted as soon as they’re available.

5. Unfinished Business:
Seawall update:  Kathy stated Marshall Construction has completed the seawall and the back fill is almost completed.  The dumpster will be removed in a day or two and additional dirt has been ordered.  They wanted to give the dirt already spread time to settle and lose some of the moisture from the construction before ordering the dirt. They’ve receive compliments on the seawall from numerous residents.  The association will purchase the sod and have it laid. 

Dumpster update:  Last month Kathy reported that Waste Management will be charging for the “roll out” service.  The cost for roll out service is $15.00 per dumpster, per instance, per month.  For example, IV has 12 dumpsters. Service once a week would cost $15.00 x 12 dumpsters = $180.00 per month.  If rollout is needed twice per week pick up it would be $15.00 x 12 dumpsters x twice per week = $360.00.  If the 3 sets of recycle bins are rolled out, it's an additional $15.00 per instance per month.  3 sets x $15.00 x once per week = $45.00.  The association was supposed to have been charged all this time but wasn’t charged due to an oversight.  Lisa Asselin from Waste Management sent an email explaining the procedure and each Board member received a copy.

6. New Business:

Flag Pole:  Kathy stated she has been researching to cost of a new flag pole.  The approximate cost for the pole, without installation, has been approximately $1,000.  More research for local companies in planned. Steve Gaulin suggested Travis Hardware in Cocoa Village be contacted and a resident suggested Home Depot.  Both companies will be contacted.

7. Committee Reports:

Maintenance-Don Williams: No report at this time.

Landscaping-Dave Martin: The landscape committee has been touring the property and removing dead plants.  Many other plants are dormant for the winter and will be reevaluated in the spring.  If anyone wishes to donate funds to new plants, the committee stated they would gladly accept it.

Social-Bea Williams: Bingo is now being held at 4:00 pm the second Thursday of each month.  For more information, call Mary Touris at 454-4644.  The cost is $4, and the time involved is one hour.

Community Dinners-Mary reported there has been some discussion on attempting community dinners again.

A St Patrick’s Day function may be in the works.

8. Unit Sale /Approvals:

None at this time

9. Owner Forum and Announcements:

  a.) We’re sad to report that Anthony Hignite from A203 passed away.

  b.) It was suggested to pay close attention to water consumption in order to save money.

  c.) The concrete around the lake needs attention.

10. Next Meeting Date Set:

The Board Meeting is scheduled for March 9, 2010 at 7:00 p.m.

11. Adjournment:

There being no further business, the meeting adjourned at 7:40 p.m.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Community Association Manager

Reconcilable Differences, Inc.

MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS/BUDGET MEETING

HELD TUESDAY, JANUARY 12, 2010

1. Call to Order:

The meeting was called to order by Mary Touris at 7:00 p.m. 

2. Establish Quorum of Directors:

Mary Touris-President, Berniece Williams-Sec/Treas, Dave Martin and Steve Gaulin, directors, were present to establish a quorum.  Fred O’Donnell-Vice President was not able to attend.   Kathy Watts represented Reconcilable Differences.

Residents present were: B109-Elizabeth Keith, B111-Gwen Eifler, B217-Ruth Souza, C221-Mickey Phaneuf, E135-Geroge Touris, E137-Mark Mahoney, E138-Arlene McEleny, E139-Helen Henry, E235-Eliane Rooksberry, F143-Mitzie Rose, F145 & 146-Donna Whaley, F146-Max Mahoney and F248-John & Jaqueline Allen

3. Approval of Minutes from November 10, 2009 Board Meeting:

Dave Martin motioned to approve the minutes of the November 10, 2009 Board meeting as written.  Bea Williams seconded the motion and the motion passed by unanimous voice vote.

4. Approval of Minutes from December 1, 2009 Organizational Meeting:

Dave Martin motioned to approve the minutes of the December 1, 2009 Organizational Meeting as written.  Bea Williams seconded the motion and the motion passed by unanimous voice vote.

5. Financial Report:

6. Unfinished Business:
Seawall update:  Kathy stated Marshall Construction is close to completing the seawall and back fill.  They’ve receive compliments on the seawall from numerous residents.  Kathy reminded the owners that the seawall will have a lifetime warranty.

7. New Business:

Painting Bids:

Four bids were received for the painting of Buildings E & F which ranged from $12,463.70 to $39,728.00 for one base coat and one finish coat.  There’s also an option for a second finish coat.  Dave Martin made a motion to accept the bid from DAB Painting for the amount of $9,900 for Building F and $6,395 for Building E totaling $16,295 which would consist of exterior cleaning, caulking, patching, sealing and applying a base and finish coat to both buildings.  Steve Gaulin seconded the motion and the motion passed by unanimous voice vote. This work will be paid with Painting Reserves.

Masonry Bids:
Mike’s Masonry inspected both buildings.  The bid for Building E:  Proposal A for $3,367 would include balcony edge repairs and repairing cracks.  Proposal B for $6,700 would include Proposal A plus repairing walkway edges on parking lot side and large sections before clubhouse also on the parking lot side. 

The bid for Building F:  Proposal A: $2,410 would include spalling repairs, balcony edge repairs and repairing cracks.  Proposal B for $5,650 would include Proposal A plus repairing walkway edges on parking lot side.  The repair stated in Proposal B for both buildings is similar to what was completed in Buildings C & D.  Dave Martin made a motion to accept the bid from Mike Masonry for Option B on both buildings totaling $12,350.  Bea Williams seconded the motion and the motion passed by unanimous voice vote. This work will be paid with Concrete Reserves.

Building F Handicap Ramp:

It was brought to our attention that the ramps are in need of repair.  That can be accomplished by Mike’s Masonry when he repairs the buildings in preparation for the painting. 

Putting Green:  The putting green is in need of new astro turf and the Board felt that in the meantime, the area could be spray painted the same color green just for esthetics until the carpet is replaced.

8. Committee Reports:

Maintenance-Don Williams: 

Bea Williams gave the report for Don.  Thanks to David, Don and Max, the “brown house” in the storage area is almost completely cleaned and organized.  All items stored must be placed in waterproof containers (large items wrapped in plastic) and clearly marked with the unit number of the owner of the property.  Any items not marked and left after February 12, 2010 will be disposed of and the association will not be held liable for any stolen or damage items. 

Social-Bea Williams: 

Bingo now being held at 4:00 pm the second Thursday of each month.  For more information, call Mary Touris at 454-4644.  The cost is $4, and the time involved is one hour.

9. Unit Sale /Approvals:

None at this time.

10. Owner Forum and Announcements:

a.) We’re sad to report that Sid Shipley and Larry Haymes passed away last month.  Sid was a long time member of the Board and could always be counted on for assistance.  Larry Haymes was a long time Board member.  Both gentlemen will be missed.

b.) Dave Martin requested and received approval to purchase a “bow” saw to assist in the landscaping chores.  David will make the purchase next time he’s at Home Depot.

c.) Kathy reported that Waste Management will be charging for the “roll out” service.  It’s not included in the present contract.  The cost for roll out service is $15 per dumpster, per instance, per month.  For example, IV has 12 dumpsters. Service once a week would cost $15 x 12 dumpsters = $180 per month.  If rollout is needed twice per week pick up it would be $15 x 12 dumpsters x twice per week = $360.  If the 3 sets of recycle bins are rolled out, it's an additional $15 per instance per month.  3 sets x $15 x once per week = $45.  Kathy stated she will check the present contract and attempt to negotiate the fee of $15 to a lesser fee.

11. Next Meeting Date Set:

The next Board Meeting is scheduled for February 9, 2010 at 7:00 p.m.

12. Adjournment:

There being no further business, the meeting adjourned at 7:50 p.m.

Respectfully Submitted,

Kathy Watts, CMCA, LCAM #27668

Community Association Manager

Reconcilable Differences, Inc.