BOARD OF DIRECTORS BUDGET MEETING HELD TUESDAY, NOVEMBER 15, 2011 Call to Order:
Residents present were: B111-Gwen Eifler, C124-Bea Williams, E134-Betty Gaulin, E238-Pauline Shipley, F143-Mitzie Rose, F148-Thomas Wichlacz and F248-John Allen. Approval of Minutes from
the October 18, 2011 Board Meetings:
Mary Touris made a motion to approve the minutes of the October 18, 2011 Board meeting as written. Jacquie Allen seconded the motion and the motion passed by unanimous voice vote. Financial Report:
Discussion and vote on the
2012 Budget:
Board Approval of 2011 Budget:
Jacquie Allen made a motion to approve the 2012 budget as presented by
Reconcilable Differences with fully funded reserves. 2012 assessments
will stay the same as 2011 with 1 bedrooms $247, 2 bedrooms $306 and 3
bedrooms $370. Mary Touris seconded the motion and the motion passed
by unanimous voice vote.
Asphalt Inspection:
Rec Room Carpet:
New business:
Projects: the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete. 1. Roadways: Management is in the process of compiling information with a paving consultant for a nominal fee, and he would inspect the paving and report the conditions and his opinions on what needs to be corrected. 2. Tennis court repair/paint: Repairing and repainting the tennis courts will be a future project and management will get a ballpark figure on what the cost would be to resurface and repair the tennis court. 3. Putting Green: This project has been tabled indefinitely. 4. Building Walkways: Building A & B walkways still need to be done. 5. Bulletin boards: Kathy proposed looking into the purchase of three bulletin boards to be placed at the mailboxes in order for residents to be better informed on issues and agendas. The price is approximately $1,050 for 3 bulletin boards ($350 each) which would be attached to the building by the mailboxes. 6. Seawall: Three bids will be presented as soon as companies have been contacted and the bids received. Unit Sale /Approvals: Next Meeting Date Set:
With nothing else to discuss, the meeting was adjourned at 7:35 p.m. Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM
ASSOCIATION
Call to Order:
Residents present were: A107-Maeline Figas, B111-Gwen Eifler, E134-Betty Gaulin, E136-Irma Spaar, E138-Bill & Mary Ellen Jelen, E139-Helen Henry, E235-Elianne Rooksberry, E237-Virginia Bradley, E238-Pauline Shipley, F143-Mitzie Rose, F146-Max Mahoney and F248-John Allen. Approval of Minutes from
the September 20, 2011 Board Meetings:
Financial Report:
Approval to mail the 2012
Proposed Budget to Owners: Jacquie Allen made a motion to instruct
RDI to mail the proposed budget showing a fully funded budget which will
also include the amount of the increase of the monthly assessments by 4%-5%
which by law the Board is allowed to do without an owner vote. Mary
Hoehn seconded the motion and the motion passed by unanimous voice vote.
Unfinished Business: New business:
Roof Inspections:
Asphalt Inspection:
Rec Room Carpet:
Committee reports:
Social Calendar-Jacquie Allen: Contact Jacquie (453-4747) for available dates if the recreation room is required for rental. Social Committee: There are no Association gatherings planned at this time. Projects: the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete. 7. Roadways: Management is in the process of compiling information with a paving consultant for a nominal fee, and he would inspect the paving and report the conditions and his opinions on what needs to be corrected. 8. Tennis court repair/paint: Repairing and repainting the tennis courts will be a future project and management will get a ballpark figure on what the cost would be to resurface and repair the tennis court. 9. Putting Green: This
project has been tabled indefinitely
11. Bulletin boards: Kathy proposed looking into the purchase of three bulletin boards to be placed at the mailboxes in order for residents to be better informed on issues and agendas. The price is approximately $1,050 for 3 bulletin boards ($350 each) which would be attached to the building by the mailboxes. 12. Seawall: Three bids will be presented as soon as companies have been contacted and the bids received. Unit Sale /Approvals:
Next Meeting Date Set:
With nothing else to discuss, the meeting was adjourned at 7:45 p.m. Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM
ASSOCIATION
Call to Order:
Establish Quorum of Directors:
Residents present were: B111-Gwen Eifler, C125-Bea Williams, E134-Betty Gaulin, E139-Helen Henry, E237-Virginia Bradley, E238-Pauline Shipley, F143-Mitzie Rose and F146-Max Mahoney. Approval of Minutes from
the May 3, 2011 Board Meetings:
Financial Report:
Kathy reported that the Budget Committee met August 23rd to review the Proposed Budget draft and thanked the members of the committee, The Board and Management would like to thank the following for their time: Jacquie Allen, Donn Bruse, Mitzie Rose, Gwen Eifler and Betty Gaulin. Unfinished Business: New business:
Roof Inspections:
Asphalt Inspection:
Vendor Interference:
Correspondence:
Door installation:
Committee reports:
Social Calendar-Jacquie Allen: Contact Jacquie (453-4747) for available dates if the recreation room is required for rental. Social Committee: Nothing at this time. Projects: the board
and management felt that in order for the unit owners to have as much information
as possible we will list the current projects on every agenda and they
will stay on the agenda until the project is complete.
2. Tennis court repair/paint: Repairing and repainting the tennis courts will be a future project but the board has requested management get a ballpark figure on what the cost would be to resurface and repair the tennis court. 3. Putting Green: 4. Building Walkways: 5. Bulletin boards: Kathy proposed looking into the purchase of three bulletin boards to be placed at the mailboxes in order for residents to be better informed on issues and agendas. The price is approximately $1,050 for 3 bulletin board ($350 each) which would be attached to the building by the mailboxes. 6. Seawall: Three bids will be presented as soon as companies have been contacted and the bids received. Unit Sale /Approvals:
Next Meeting Date Set:
With nothing else to discuss, the meeting was adjourned at 7:40 p.m. Respectfully Submitted,
B & R Pest Control (321-449-0399) B & R Pest Control (321-449-0399) Buildings A - B - C Buildings D - E - F Fourth Friday of every other month: Fourth Friday of every other month Jan-Mar-May-July-Sept-Nov Feb-April-June-August-Oct-Dec
Beginning at 10:00 a.m.
Beginning at 10:00 a.m.
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING HELD TUESDAY, MAY 3, 2011 1. Call to Order: The meeting was called to order
by Dave Martin at 7:10 p.m.
2. Establish Quorum of Directors: Dave Martin-President, Mary Touris-Vice President, Jacquie Allen-Sec/Treas and Director Mary Hoehn were present in order to establish a quorum. Director Donn Bruse was not able to attend. Kathy Watts represented Reconcilable Differences. Residents present were: A206-Jim
Hoehn, B111-Gwen Eifler, B116-Shirley O’Geen, B210-Mary Stillwell, E134-Betty
Gaulin, E139-Helen Henry, E237-Virginia Bradley, F143-Mitzie Rose and F248
John Allen.
3. Approval of Minutes from the April 12, 2011 Board Meetings: Mary Hoehn made a motion to
approve the minutes of the April 12, 2011 Board meeting as written.
Jacquie Allen seconded the motion and the motion passed by unanimous voice
vote.
4. Financial Report: Jacquie reported that as of
April 30, 2011 the association has the following in their accounts, Operating:
$57,305.44 and Reserves: $168,262.54 with 4 units in foreclosure
and the Reserve account is being funded on schedule. The association
is approximately $5,900 under budget. Financial sheets will be posted
on the bulletin board for the residents to review when they’re received.
5. Unfinished Business:
6. New Business: Appoint a Recreation Regulation Committee: Mary Touris offered to chair a committee to update the Rules & Regulations for the association. Additional committee members are Gwen Eifler and Betty Gaulin. Budget Committee: Kathy stated the 2012 draft budget will be started in August and asked for volunteers for the Budget Committee. The following individuals volunteered to serve on the committee: Jacquie Allen, Mary Touris, Mitzie Rose, Gwen Eifler and Betty Gaulin. A budget meeting will be scheduled at a later time. Summer Grounds Plans – John Allen: Dave Martin, Jim Hoehn and John Allen have worked on a line of communication with maintenance. Some of the projects for the summer include: -remove mulch and level ground along patios to ensure the ground is below the patio level and add sod -mulch specific planting areas -paint the east side of the
wall behind the strip mall
7. Committee Reports: Maintenance-Dave Martin: As of now, everything is current. Social Calendar-Jacquie Allen: Contact Jacquie (453-4747) for available dates if the recreation room is required for rental. Social Committee-Mary Hoehn:
Thanks to Mary and Jim Hoehn and the social committee for coordinating
the successful luncheon on May 3. Seventeen (17) tickets were sold at six
dollars each for a total of $102.00 and expenses were $84.19 leaving a
profit balance of $17.81.
8. Projects: The board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete. a.) Rec Room Painting: The rec room painting is almost completed. Two lights are on order for the patio area to match the lights in the meeting rec room. b.) Bridge Repair and Painting: Kathy presented the bid from Marshall Construction for $3,475 to install five horizontal evenly spaced runs of 2" x 6” marine treated rails. Top rail at 42” above walk deck and the bottom rail 2” above walk deck. Attach was stainless steel fasteners. This matches the existing handrail configuration. Option A: would be to install a new handrail system consisting of the Marine treated 2“x 6” horizontal top rail 42“ above walk deck and a bottom rail to 2” above walk deck. Marine treated 2” x 2” vertical pickets at 4” O.C. and attaching all components with stainless steel hardware. Support posts as described above. The additional cost to construct the handrail system as described above is $1,475. Therefore Option A would be a total of $4,950 which would come out of the Reserve account. Jacquie Allen made a motion to contract with Marshall Construction for “Option A” at a cost of $4,950 and they will also stain the bridge. Mary Touris seconded the motion and it passed by unanimous voice vote. c.) Benches: The bench project has been completed and the Allen's donated the green paint for the base. d.) Roadways: Management discuss the possibility of contracting with a paving consultant for a nominal fee, and he would inspect the paving and report the conditions and his opinions on what needs to be corrected. This is been tabled for a later time. e.) Clean and Paint Entrance Wall: Dave Martin stated David has power washed the East side of the entrance wall. Paint has been purchased and David will begin painting next week. f.) Tennis Court Repair/Paint: Repairing and repainting the tennis courts will be a future project but the board has requested management get a ballpark figure on what the cost would be to resurface and repair the tennis court. g.) Pool Ladders: Price Rite has the ladders on order. The pool will be closed for an unspecified length of time while the ladders are being installed. Adequate notice will be given when this is scheduled. h.) Bulletin Boards:
Kathy proposed looking into the purchase of three bulletin boards to be
placed at the mailboxes in order for residents to be better informed on
issues and agendas. Since purchasing will be expensive, Jim Hoehn and John
Allen will look into the possibility of building three bulletin boards.
9. Unit Sale /Approvals: -A106 - this unit is due to
close but we have not received any information yet.
10. Next Meeting Date Set: The next Board meeting will
be September 20th at 7 p.m. Management will be in contact with the
Budget Committee to schedule a meeting in August or early September.
11. Adjournment: With nothing else to discuss,
the meeting was adjourned at 8:00 p.m.
Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668 Reconcilable Differences Office: 321-799-0660
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING HELD TUESDAY, APRIL 12, 2011 1. Call to Order: The meeting was called to order
by Dave Martin at 7:10 p.m.
2. Establish Quorum of Directors: Dave Martin-President, Mary Touris-Vice President, Jacquie Allen-Sec/Treas and Directors Mary Hoehn and Donn Bruse were present in order to establish a quorum. Kathy Watts represented Reconcilable Differences. Residents present were: A107-Madeline
Figas, A206-Jim Hoehn, B111-Gwen Eifler, B210-Mary Stillwell, C125-Bea
Williams, D126-David Diamond, E134-Betty Gaulin, E137-Mark Mahoney, E139-Helen
Henry, E235-Eleane Rooksberry, E237-Virginia Bradley, F143-Mitzie Rose,
F146-Max Mahoney and F248 John Allen.
3. Approval of Minutes from the March 8, 2011 and March 22, 2011 Board Meetings: Mary Hoehn made a motion to
approve the minutes of the March 8, 2011 Board meeting as written.
Mary Touris seconded the motion and the motion passed by unanimous voice
vote.
Mary Hoehn made a motion to
approve the minutes of the March 22, 2011 Board meeting as written.
Mary Touris seconded the motion and the motion passed by unanimous voice
vote.
4. Financial Report: Jacquie reported that as of
March 31, 2011 the association has the following in their accounts, Operating:
$52,999.67 and Reserves: $161,425.70 with 4 units in foreclosure
and the Reserve account is being funded on schedule. Financial sheets
will be posted on the bulletin board for the residents to review.
The Association has approximately $29,756 in past-due assessments that
Jackie and Kathy both wish to stress this is also from prior years and
should not be assumed that the total is from the current year only.
5. Unfinished Business: Fidelity Bank – CD signers:
As Kathy stated last month Fidelity Bank requires a list of board members
authorized to sign on the account. Jacquie Allen and Bea Williams visited
Fidelity Bank and were presented with options for the funds. Jacquie
Allen made a motion that $25,000 be transferred from the Money Market account
to a one-year CD yielding 1.2% at the Fidelity Bank of Florida in Merritt
Island. The balance of approximately $4,650 will be left in the Money
Market account. The following Island Village Board of Directors will be
signers on the account: President Dave Martin, Vice President Mary Touris,
Secretary/Treasurer Jacquie Allen and Directors Mary Hoehn and Donn Bruse.
Each board member listed will be required to visit the bank, show identification
and sign the signature card. Two signatures will be required for any withdrawal.
Mary Touris seconded the motion and it passed by unanimous voice vote.
6. New Business: Change in meeting date and
time: Jackie stated that most times the financials aren't ready so
early in the month and as such felt possibly making the meeting later in
the month would be beneficial for all. Mary Touris made a motion
to change the meetings from the second Tuesday of the month to the third
Tuesday of the month at 7 PM starting in September 2011. Jacquie
Allen seconded the motion and it passed by unanimous voice vote.
7. Committee Reports: Maintenance-Dave Martin: Dave reported that the artificial rocks have been received and one will be placed over the sprinkler housing on the East side of the lake. In Daves absence for the summer the maintenance committee will review the projects and supervise maintenance personnel. Social Calendar-Jacquie Allen: Contact Jacquie at (453-4747) for available dates if the recreation room is required for rental. Social Committee-Mary Hoehn:
Mary reported that the ice cream social was a huge success and 28 residents
were present and nine residents attended the first social committee meeting.
Tuesday, May 3 from 12 to 3 there will be a luncheon. Tickets are six dollars
each and the last date of purchase tickets will be April 30 in order for
adequate food to be purchased for those present. Saturday, June 3rd, the
social committee will be putting on a luau. More information will be forthcoming.
8. Projects: The board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda
until the project is complete.
a.) Rec Room Painting: The rec room painting is 99.9% completed. Two lights will be purchased for the patio area to match the lights in the meeting rec- room. b.) Bridge Repair and Painting: Kathy stated she just received a bid from Marshall Construction for $3,475 to install five horizontal evenly spaced runs of 2" x 6” marine treated rails. Top rail at 42” above walk deck and the bottom rail 2” above walk deck. Attach was stainless steel fasteners. This matches the existing handrail configuration. Option A: would be to install a new handrail system consisting of the Marine treated 2“x 6” horizontal top rail 42“ above walk deck and a bottom rail to 2” above walk deck. Marine treated 2” x 2” vertical pickets at 4” O.C. Attach all components with stainless steel hardware. Support posts as described above. The additional cost to construct the handrail system as described above is $1,475. Therefore Option A would be a total of $4,950 which would come out of the Reserve account. c.) Benches: As reported earlier the benches are being placed around the lakes in this project should be finished by April 14. d.) Roadways: Management is in the process of collecting bids. Each vendor is requested to present three bids. One for resealing, one to add a 1 inch layer on the existing roadway and one to completely grate and repave the parking lot. e.) Clean and Paint Entrance Wall: Dave Martin suggested volunteers be used to power wash and paint the east side of the entrance wall. f.) Tennis Court Repair/Paint: Repairing and repainting the tennis courts will be a future project. g.) Pool Ladders: Price Rite has the ladders on order. The pool will be closed for an unspecified length of time while the ladders are being installed. Adequate notice will be given when this is scheduled. h.) Building Walkways:
Dave reported that the building walkways will be done after the bridge
is repaired and repainted.
9. Unit Sale /Approvals: Unit C124: Donald Barnes and Alice Clay Unit F247: Donald Barnes
10. Next Meeting Date Set: The next monthly Board meeting
is scheduled for May 7th at 7:00pm. With nothing else to discuss
the meeting was adjourned at 7:50 p.m.
Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668 Reconcilable Differences Office: 321-799-0660
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING HELD TUESDAY, MARCH 8, 2011 1. Call to Order: The meeting was called to order
by Dave Martin at 7:07 p.m.
2. Establish Quorum of Directors: Dave Martin-President, Mary Touris-Vice President, Jacquie Allen-Sec/Treas and Director Mary Hoehn were present in order to establish a quorum. Director Donn Bruse was not able to attend. Kathy Watts represented Reconcilable Differences. Residents present were: A107-Madeline
Figas, A206-Jim Hoehn, B111-Gwen Eifler, B210-Mary Stillwell, C125-Bea
Williams, E138-Arlene McEleny, E139-Helen Henry, F143-Mitzie Rose and F146-Max
Mahoney.
3. Approval of Minutes from the February 8, 2011 and February 9, 2011 Board Meetings: Mary Hoehn made a motion to
approve the minutes of the February 8, 2011 Board meeting as written.
Mary Touris seconded the motion and the motion passed by unanimous voice
vote.
Mary Hoehn made a motion to
approve the minutes of the February 9, 2011 Board meeting as written.
Mary Touris seconded the motion and the motion passed by unanimous voice
vote.
4. Financial Report: Jacquie reported that as of
February 28, 2011 the association has the following in their accounts,
Operating: $50,614.86 and Reserves: $154,661.35 with 4 units
in foreclosure. Financial sheets will be posted on the bulletin board
for the residents to read when the account is reconciled. The association
is approximately $1,700 over budget for February. The foreclosure
sale for the Simon unit is scheduled for April 12, 2011 in Viera.
5. Unfinished Business: Revision to Documents regarding non-compliance: This issue will be addressed
when additional amendments are considered.
6. New Business: Purchase Orders: Mary
Touris made a motion to require the use of a purchase order form with the
signature of two (2) Board members for any purchase over $100.00. Mary
Hoehn seconded the motion and the motion passed by a majority with Dave
Martin opposing.
Fidelity Bank – CD Signers:
Kathy explained that when she called, she was informed that Fidelity Bank
needs a list of board members authorized to sign for the CD whether to
change an address or to remove the funds. Since Bea Williams is still
a signer on the account and Jacquie Allen stated she would research rates
for CD’s, Mary Touris made a motion for Jacquie Allen to accompany Bea
Williams to Fidelity Bank to withdraw the funds and purchase a CD at a
bank that will give us the best rates. Mary Hoehn seconded the motion
and the motion passed by unanimous voice vote.
Maintenance Committee Appointment:
Jacquie Allen announced the appointment of three residents for the maintenance
committee. The committee will consist of John Allen, Jim Hoehn and
Max Mahoney.
Social Committee: Mary Hoehn has volunteered to head the social committee. Mary reported that on April 5th, at one o'clock in the afternoon, there will be an ice cream social in the clubhouse. All residents are encouraged to attend. Restriction of Amenity Use
by Delinquent Accounts: Kathy explained to those present that
the Statutes state that the Board can restrict the use of the amenities
by any unit that is 90 days or more delinquent in their assessments.
Mary Touris made a motion to adopt the rule for use restriction of amenities
for any account 90 days and over. Mary Hoehn seconded the motion
and the motion passed by unanimous voice vote.
Enlarge Walkway to Door:
Bea Williams requested permission to extend the walkway to her door by
12 inches on each side make it easier to open the door and enter the unit.
Jacquie Allen made a motion to allow the extension of the walkway 12 inches
on each side. Mary Touris seconded the motion and the motion passed
by unanimous voice vote
7. Committee Reports: Maintenance-Dave Martin: Dave reported that they are working on the bench placement around the lakes. Social-Jacquie Allen: Contact Jacquie at (453-4747) for available dates if the recreation room is required for rental. Projects: the board and management felt that in order for the unit owners to have as much information as possible we will list the current projects on every agenda and they will stay on the agenda until the project is complete. a.) Rec Room Painting: The rec room painting is done except for a couple touchups and repainting the kitchen cabinets. b.) Bridge Repair and Painting: Dave reported that the bridge repair and painting will be done after the benches are placed and when asked he responded that yes the bridge will have a sealer before painting and the railings will be replaced where necessary. c.) Benches: As reported earlier the benches are being placed around the lakes. d.) Roadways: Management is in the process of collecting bids. Each vendor is requested to present three bids. One for resealing, one to add a 1 inch layer on the existing roadway and one to completely grate and repave the parking lot. e.) Clean and Paint Entrance Wall: Dave Martin suggested volunteers be used to power wash and paint the east side of the entrance wall. f.) Tennis Court Repair/Paint: Repairing and repainting the tennis courts will be a future project. g.) Pool Ladders: It was reported that two ladders in the deep end of the pool are damaged and in need of replacement. Price Rite presented a bid for the two ladders which will have to be a special order and labor for cost of $3700. The Board felt that even if the ladders are up to code it appears to be a safety issue. Mary Hoehn made a motion to contract with Price Rite to replace the two ladders on the deep end for cost of $3700. The funds will come from Reserves. Mary Touris second the motion and the motion passed by unanimous voice vote. h.) Building Walkways:
Dave reported that the building walkways will be done after the bridge
is repaired and repainted.
8. Unit Sale /Approvals: There are no completed sales
at this time.
9. Board Announcements: The Board wished to announce
the passing of Isabel Gentile in unit A104. Her memorial service
was this past Saturday.
10. Next Meeting Date Set: The next monthly Board meeting
is scheduled for April 12th at 7:00pm. With nothing else to
discuss the meeting was adjourned at 8:20 p.m.
Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668 Community Association Manager Reconcilable Differences Office: 321-799-0660
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION SPECIAL BOARD OF DIRECTORS MEETING HELD WEDNESDAY, FEBRUARY 9, 2011 1. Call to Order: The
meeting was called to order by Dave Martin at 3:00 p.m.
2. Establish Quorum of Directors: Dave
Martin-President, Mary Touris-Vice President, Jacquie Allen-Sec/Treas and
Directors Donn Bruse and Mary Hoehn were present in order to establish
a quorum. Kathy Watts and Michelle Dugan represented Reconcilable
Differences. Residents present were: E138-Arlene McEleny
3. New Business: Discussion with Attorney John Soileau: The Board requested John Soileau meet with them to clarify issues that have arisen. John discussed the Lien Foreclosure procedure in detail and gave the following information for the four (4) units presently in foreclosure: A101: Freedom Mortgage filed for foreclosure in September 2010. Island Village filed a Claim of Lien October 7, 2010. The foreclosure is moving at a regular pace and is not due for a "Notice for Trial" yet. A106: Mediation was held in January 2011 and no resolution was achieved. The attorney stated he could file a "Notice for Non-Jury Trial" to speed things up if the Board approved. Jacquie Allen made a motion for the attorney to proceed with the Motion for a Non-Jury Trial. Dave Martin seconded the motion and it passed by a unanimous voice vote. B216: A "Notice for Non-Jury Trial" was filed in October 2010 and a trial should be set soon. F243:
The Defendant’s attorney filed a Motion to Dismiss and the Motion was granted
on December 8, 2010. The mortgage holder, Chase, will have to fix
all their paperwork before this can move forward again and may take quite
awhile. The Board can sue the owner personally and will attempt to
collect on her other assets.
A
written report from John Soileau will be placed with the meeting original
paperwork. Items on the paperwork included: Lien Foreclosures,
Personal Suit Against the Owner, Other Strategies, Tri-Party Addendum to
Leases, Statutory Assignment of Tenant Rent, "Reverse" Foreclosure, Notice
for Trial, Suspension of Services and Voting, Email Addresses/Telephone
Numbers of Owners/Residents, Declaration Violations - Rule Violations.
4. Adjournment: The
meeting was adjourned at 4:10pm.
5. Next Meeting Date Set: The
next monthly Board meeting is scheduled for March 8th at 7:0010pm.
Respectfully
Submitted,
Kathy Watts, CMCA, LCAM #27668 Community Association Manager Reconcilable Differences Office: 321-799-0660
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING HELD TUESDAY, FEBRUARY 8, 2011 1. Call to Order: The meeting was called
to order by Dave Martin at 7:07 p.m.
2. Establish Quorum of Directors: Dave Martin-President, Mary Touris-Vice President, Jacquie Allen-Sec/Treas and Directors Donn Bruse and Mary Hoehn were present in order to establish a quorum. Kathy Watts represented Reconcilable Differences. Residents present were:
A206-Jim Hoehn, B109-Elizabeth Keith, C221-Robert Comer, E138-Arlene McEleny,
E139-Helen Henry, E237-Virginia Bradley and F146-Max Mahoney.
3. Approval of Minutes from January 11, 2011 Board Meeting: Mary Touris made a
motion to approve the minutes of the January 11, 2011 Board meeting as
written. Mary Hoehn seconded the motion and the motion passed by
unanimous voice vote.
4. Financial Report: Jacquie reported that
as of January 31, 2011 the association has the following in their accounts,
Operating: $57,111.77 and Reserves: $147,825.87 with 4 units
in foreclosure. Financial sheets will be posted on the bulletin board
for the residents to read when the account is reconciled. The association
is on budget for January. Jacquie also reported there are 29 off
site owners, 16 units being rented, 2 units about to close and 3 owners
with multiple units.
5. Unfinished Business: Rec Room Painting:
David has been working on painting the rec room and it is almost completed.
New ceiling fans and lighting has been installed.
6. New Business: Document – rules and regulation review: Jacquie stated she felt there should be procedures in place for fining repeat offenders and specific items need to be in the Docs. The rest of the Board agreed and Kathy stated a Due Process Committee will need to be formed after the change in the Documents which will mean amendments need to be voted on. Owner’s directory: Jacquie is compiling a packet to be sent to the owners. She wanted to make sure the owners understood that per the statutes, the association cannot publish phone numbers and email numbers. Owner/resident profile update: It was requested that residents make sure they fill out the owner/renter update forms when they’re received. It’s very important that the association and management have the correct information for every unit. Paving: Kathy
reported that she’s in the process of getting bids for repaving or resurfacing
the parking lot which will be needed in the near future.
7. Committee Reports: Maintenance-Dave Martin: Dave reported sod has been laid between buildings A & B and the area at the entranced will be re-sodded. The “visiting” otters haven’t been seen in the past couple of weeks and there are plans to put screening over the drainage hole to hopefully prevent them from entering the pond. Kathy reported that Price Rite will be making the necessary repair to the pool this month. Social-Jacquie Allen:
Contact Jacquie at (453-4747) for available dates if the recreation room
is required for rental.
8. Unit Sale /Approvals: There are no completed sales at this time.
9. Board Announcements: -Jacquie reported she had spoken to the Fire Marshal and the oven can be used but not the stove top. We will receive a sign from the Fire Marshal and suggested the stove be turned off at the breaker and when it’s requested for a party, a Board member or maintenance can flip the breaker on. Kathy added that a pair of “fire stops” have been ordered, per the Fire Marshal, and will be installed under the vent hood. -Kathy Watts stated she will donate a new clock for the rec room.
10. Next Meeting Date Set: The next monthly Board
meeting is scheduled for March 8th at 7:00pm. The Board will be meeting
with the association attorney Wednesday, February 9th at 3:00. Owners
will be able to attend but not ask questions from the attorney since there’s
a time constraint.
11. Adjournment: The meeting adjourned
at 7:40 p.m.
Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668 Community Association Manager Reconcilable Differences, Inc. Office: 321-799-0660
MINUTES OF THE ISLAND VILLAGE CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING HELD TUESDAY, JANUARY 11, 2010 1. Call to Order: The
meeting was called to order by Dave Martin at 7:15 p.m.
2. Establish Quorum of Directors: Dave Martin-President, Mary Touris-Vice President, Jacquie Allen-Sec/Treas and Directors Donn Bruse and Mary Hoehn were present in order to establish a quorum. Kathy Watts represented Reconcilable Differences. Residents
present were: A206-Jim Hoehn, B111-Gwen Eifler, E139-Helen Henry, E238-Pauline
Shipley, F144-Valderez Puleo and F143-Mitzie Rose.
3. Approval of Minutes from December 7, 2010 Board/Organizational Meeting: Mary Touris made a motion to approve the minutes of the December 7, 2010 Board/Organizational meeting as written. Donn Bruse seconded the motion and the motion passed by unanimous voice vote.
4. Financial Report: As
of December 31, 2010 the association has the following in their accounts,
Operating: $69,781.59 and Reserves: $141,012.16. Financial
sheets will be posted on the bulletin board for the residents to read when
the account is reconciled.
5. RDI Policy: Kathy
also reminded owners that RDI will not accept payments for monthly maintenance
fees or be responsible for their mailing to the bank. Payments must
either be mailed directly to the bank or the owner can set up an automatic
funds transfer on their own.
6. Unfinished Business: Benches Update: Dave stated the benches will be installed when it’s decided exactly where to place them. Putting
Green Update: The putting green has been completed and all residents
present felt it looked very nice.
Quiet
Time: Residents are reminded that “quiet time” is between 10:00pm
and 8:00am.
7. New Business: Amendment Change for “Visitors”: The Board will be meeting with the association attorney to discuss options and there may be additional amendments to the Documents to be voted upon. Board
Approval for Strict “55” Compliance with Expenditures for Attorney Fees:
Jacquie Allen made a motion authorizing management to schedule an appointment
with the attorney to discuss numerous issues. Mary Hoehn seconded
the motion and the motion passed by unanimous voice vote.
8. Committee Reports: Maintenance-Dave Martin: Dave reported that a pallet of sod has been ordered for use between buildings B & C. B&B Sprinklers has been contracted to inspect the sprinklers every 2 months. Social-Jacquie
Allen: Contact Jacquie at (453-4747) for available dates if the
recreation room is required for rental. Jacquie stated some residents
have suggested having each building do a “Building Coffee” in order for
residents to introduce themselves to each other.
Unit Sale /Approvals: -A205 – Linda Mannes -B209 – Stephanie Scaglione (renter) -D126
– Dave Diamond/Shirley O’Geen
9. Board Announcements: -Please inform the Board or Management when placing vehicle, trailers or boats in the fenced area so we will know who to contact if there’s an issue. -The Otters have returned and residents are warned not to approach them. -Jacquie suggested each Board member be responsible for the distribution of minutes and other materials in their own buildings. Gwen Eifler volunteered to distribute to Building B. -If you’d like to volunteer for a committee, please contact a Board member. -The
rec room is in the process of being painted. Please refrain from
using the room unless you’ve scheduled the room in advance.
10. Next Meeting Date Set: The
Annual Meeting is scheduled for February 8th at 7:00pm.
11. Adjournment: The meeting adjourned at 7:47 p.m.
Respectfully Submitted,
Kathy Watts, CMCA, LCAM #27668 Community Association Manager |