DRAFT
Sunrise Landing Condominium Association, Inc.
Minutes of the Board of Directors Meeting
Tuesday, September 2 2008
1. Call to Order:
President Sharon Skaggs called the meeting to order at 7:00 p.m. Board Members present: Linda Fisher, VP; Barbara Long, Treasurer, (via phone); Beverly Thomas, Acting Secretary; Cliff Kott, Director. Tyler Sirois, Director, was absent. Also in attendance were Gerri Helms, RDI Property Manager, and owners Donna Zimmerman, Edward Gault, Brian Lloyd, Kay Briley and Kenneth Schmeling.
2. Approval of Minutes:
It was moved by BT and seconded by Cliff to approve the minutes from July15 and August 8, 2008 as written. Motion adopted.
3. Financial Report:
Barbara presented a Financial Report - Petty cash $300, Security Deposits of $17,387, Reserves $37,315 plus a CD of $126,667 renewed until 11/28 for a total of $163,082. The board is operating on or under budget on nearly all items. All but one of the invoices sent to unit owners to reimburse SLCA for the cost of tile removal have been paid; letters have been sent out to those who are delinquent on their special assessments. RDI is following the new laws and making every effort to collect the $14,000 in overdue Special Assessment and monthly maintenance fees. Letters are sent and when appropriate forwarded to the attorney for review and collection.
4. Property Management Report:
Ms. Helms updated progress from the tropical storm damage. Since the original roofer did not show up for an appointment to inspect the roofs, RDI will supply a list of new names to assess damage to the roofs. There was minimal damage to the seawall. A contractor came out to look at where it is buckling at the south end and he will prepare a bid to fix the wall before the next storm so it doesn’t collapse. There is $17,113 in reserves for seawall replacement ands repair. It was moved by BT and seconded by Linda to accept a bid to fix the seawall for $1,200 for emergency repairs, with the funds coming from reserves. After discussion, the motion was adopted. Rick can rent a bobcat and get dirt to fill in the holes nears the seawall for around $700. Gerri will put notice on the RDI website for residents to not walk near the seawall. Cars are being towed for having no registration tags, or if they are in poor condition.
5. Committee Reports:
Porch Project: Ken Schmeling gave a report on the porch project. To date 18 buildings have been completed, with six remaining to be done. Bldg. 7160, which is on the water, had minimal damage, minimum overrun. As a worse case scenario, Ken estimated it might take an additional $107,000 to complete the remaining six buildings. Barbara commented the porch cost tracking spread sheet showed $280,811 already spent which includes $17,385 for the engineer’s survey and the first 2 porches that needed immediate repairs. There is $15,824 remaining from the special assessment and $103,000 savings that was earmarked for the porch project. A minor special assessment may be necessary but the budget should be able to support the balance of the porch project if there is no major unexpected damage. Sharon reminded everyone that Michelle from RDI previously reported that the current budget should be able to support the balance of the porch project expense by deferring planned projects to 2009, utilizing monies from under-spent budgeted items and approving the use of monies in Deferred Maintenance reserves. . Barbara was given the action to work with RDI to provide the BOD with specifics on how the remaining porch costs could be covered under the existing budget without having to go through another special assessment. This report is due back to the BOD by Monday. The Engineer meeting reflected that when Byron met with the owners during the annual meeting last March, he gave 3 estimates and what has been spent is the medium range of what he had projected. There were many cases where owners would not let him on their porches and he had to estimate. The special assessment was for the lowest bid. He did tell the board that they really needed the $400,000 assessment for a proper repair. Some of the storage units and front entrances will need to be repaired next year.
Parking Decals: Cliff reported that the decals are in the office and ready to start being issued. Sharon suggested using a form for each unit (contact numbers, renters, auto tags, etc). Gerri will make up a form if none exist, including a statement on the bottom that any cars that are illegally parked will be towed. The project can start on the 15th. When the seasonal residents return, they can come into the office to get their new decals. Discussion followed about the limit of vehicles per unit. Only three decals will be issued per unit, which coincides with the updated rules.
Condo Rules and Regulations: Sharon reported that she had made the minor changes suggested by the BOD and that the latest draft would be submitted to the attorney for final review before distribution to the unit owners. Section 5 addresses commercial vehicles with visible signs – short discussion followed.
6. Unfinished Business:
Three Phase Condo – Budget Issues: Linda reported that she found a section in the condo documents which states that there was intent for completion of 240 units under the Association. For 2009, there will be one budget. Discussion – owners present do not recall any time when there was more than one budget. Since the association inception, there has only been one budget and the board will proceed as in the past, with one budget
Board Vacancies: There are still vacancies on the current board; no one is submitting his/her name. The soon-to-be released newsletter states that several current board members might not run for re-election in 2009. It also discusses the possibility of the Association having to go into a very costly receivership if there are an insufficient number of unit owners volunteering to serve on the Board.
Fuel Surcharge for Commercial Mowers: Recent monthly invoices include $119 monthly fuel surcharge. The BOD agreed this was becoming standard practice in the business world, given the high cost of fuel. However, it was acknowledged that Commercial Mowers pricing is still the least expensive. Gerri will meet with the mowers soon. Bids will be sought for the 2009 budget.
Condo Bulletin Boards: The small boards do not hold the minutes, but this expense will be deferred to 2009. Minutes will be posted at the door and on the RDI website.
Building Gutters: Sharon reported that Brown’s tree trimming will clean out the gutters at an agreed cost of $75/bldg. with work not expected to exceed 5 business days. They will also fix the gutters at an additional charge as they go, weather permitting. The installation of additional gutters will have to wait for the 2009 budget.
SLCA Newsletter: This will be sent out to everyone once completed. Discussion followed about recommended changes. Sharon will send out the draft tonight and suggested changes should go to Gerri. It will be mailed out with the new rules.
Action Item Report: Gerri is maintaining this report showing all outstanding items. The report cannot be opened by several of the board members. Gerri will send it out as a pdf file.
7. New Business:
Property Damage from Tropical Storm & Sailboat – discussion about drainage problem – water coming up from the wood retaining wall – it is not a repairable item. Sharon would like Tyler to check on drainage problems with the county. There may be public money available to help with the situation. The sailboat that hit the seawall during the storm is being dismantled and adequately secured so that it will not hit the sea wall.
Copy Machine – The feeder is broken. There is a 3 year warranty so Gerri will see if Staples will honor the warranty.
South Dock – painting/sealing – Rick thinks that it needs to be sealed. If it is under $300, Rick can go ahead and do it.
Painting entrances to all buildings – This is deferred to 2009. Gerri will check with Rick on what he can do, but this is tabled to 2009.
8. Set Date for October Budget Meeting:
October 28th at 7:00 PM at the South Pool has been tentatively set for the next annual budget meeting with the unit owners – need volunteers to serve on the budget committee.
9. Announcements:
Some buildings have high water bills and Rick is monitoring this. Linda wants to post a notice in the building entrances to alert residents that their building is the ‘high water user of the month”, asking to come in and inspect for leaks. Rick and Linda will spearhead that project.
Harold J. Flannigan requested permission to install shutters. BOD approved and letter will be placed in unit file. The owner is responsible to maintain and caulk the units.
10. Owner Input:
Owner states that water should be turned off when leaving the unit. This is addressed in the new rules.
Leaking windows in unit below Donna Zimmerman. Rick will look at it once the seawall repair is completed; he has a work order. Gerri will insure that they are on the action report. 7160 103 and 203. Owners will be asked to allow entrance to inspect.
11. Set Next Meeting:
Next meeting set for October 7, 2008.
12. Adjournment:
It was moved by Barbara and seconded by Cliff to adjourn at 8:40 p.m. Motion Adopted
Submitted by,
Gerri Helms, CEG, CAM
Reconcilable Differences, Inc.
Sunrise Landing Condominium Association, Inc.
Special Workshop Meeting of the Board of Directors
August 10, 2008
1. Meeting called to order:
Sharon Skaggs, president, called the meeting to order at 07:00 p.m. Other Board Members present: BT (Beverly Thomas), secretary, Cliff Kott, director, and Tyler Sirois, director. Barbara Long, treasurer, participated via phone. Absent was Linda Fisher, vice president. Gerri Helms from Reconcilable Differences was present. Five (5) owners attended: Lynn Siegel, Toni Siegel, Kay Briley, Edward Gault, and Donna Zimmerman.
2. Flood Insurance: Ms. Skaggs reviewed the quotes consisting of two financial options submitted by the insurance company, one for a $19M appraised value and one for a $22M appraised value. The appraised value of the structures is $16M. There is enough money in the budget for the premium. Discussion followed. Gerri will ask the insurance agent why the insured value is $19M instead of the appraised value of $16M. It was moved by Barbara and seconded Tyler by to approve the $19M quote pending further clarification from Ranew as to the variances in the appraised values. Motion Adopted. Gerri will ask why the insurance is $19M instead of the appraised at $16M.
(NOTE: The following explanation was received from Ranew: The property insurance policy does not cover any damage to the inside of a unit, (i.e. cabinets, floor coverings, interior walls, etc.) while Federal policy currently mandates these items be included in any written flood policy. Therefore, our increased appraised value is due to the fact that our flood insurance policy does cover the individual unit’s interior walls, cabinets, flooring, etc. The only thing our flood policy does not cover is for personal items (clothes, TVs, furniture, etc.) of the unit owner, which should be covered under his own personal insurance policy. Additionally, SLA will receive a 12 % rebate on the insurance premium, (excluding those charges paid for federal taxes), which will amount to approximately $4000 within 30 days after the effective date of our new policy (Aug. 23). This rebate will in effect reduce our flood insurance renewal premium of $47,652.00 down to approx. $43,652.00, which is below our budgeted amount of $45,000.00.)
3. Dept of Business and Professional Regulations (DBPR): Letter regarding formal complaint filed by Brian Lloyd pertaining to the $16M appraised property value. Ms Skaggs stated that the appraised property value was thoroughly discussed at the annual meeting and that to date only one unit owner out of 235 has expressed any objections to the Board accepting the $16M appraised value. Discussion followed. RDI has the action to respond to the questions from the DBPR on or before the August 12th due date.
4. Budgeting Process for 2009: Paul Wean has advised the Board that the Association should be separately budgeting for the individual condominium phases, i.e. Phase I, Phase II, Phase III and the Master Association (common areas, office, etc.) in accordance with our current condo docs.. Sharon stated she saw an e-mail from many years ago which indicated Sentry also advised separate budgets when they assumed the management the association. However, there was no indication previous Boards ever considered going to separate budgets. .Additionally, research of all past budget preparations indicated only one budget has been done since day one. BT stated that Paul Wean apparently never read the entire docs until recently and it was only his opinion that there should be a separate 4 phase budgets. There was discussion regarding the feasibility of amending the documents to better clarify how budgets should be prepared; however this action would require 100% vote of owners, lenders and mortgage holders. Cliff said he read the condo docs and he firmly believed that the intention of the phases was to be one association. He suggested that the board table this until early next year after the porch project is completed and to allow time to obtain unit owner input. Barb said that as long as the board did not know it is one thing but now that we are advised by legal counsel, the association could be in violation of the condo docs. She suggested getting a second legal opinion before moving ahead with splitting the budgets. Discussion followed. It was moved by Barb and seconded by Tyler to get another attorney opinion and, until such time as this matter could be resolved, proceed with the preparation of the 2009 budget as a single budget. Motion Adopted
5. Rules and Regulations: According to the attorney, the rules should be detailed to proceed to arbitration for violations. The Board reviewed and discussed each item of the proposed updated rules and regulations and made several suggestions for changes to be incorporated prior to final adoption. Sharon has the action to ask the attorney for better wording regarding commercial vehicles parked on the property overnight.
6. Interruption: The meeting was temporarily adjourned @ 7:30 p.m. until police responded and removed two unit owners for displaying disruptive and threatening behaviors. Meeting was resumed at 7:45 p.m. (Note: The Board wishes to advise all unit owners that their participation in all Board meetings is welcomed and strongly encouraged. However, displays of threatening or disruptive behavior by any individual will not be tolerated and police will be called to remove such individuals as needed.)
The amended rules are attached to these minutes.
7. Adjournment:
It was moved by Tyler and seconded by Cliff to adjourn the meeting at 9:15 p.m.. Motion Adopted.
Respectfully submitted,
Gerri Helms, CAM
Reconcilable Differences
Sunrise Landing Condominium Association, Inc.
Minutes of the Board of Directors Meeting
Tuesday, July 15, 2008
1. Call to Order:
President Sharon Skaggs called the meeting to order at 6:30 p.m. Board Members present: Barbara Long, Treasurer (by telephone), Beverly Thomas, Director, Linda Fisher, Secretary, and Cliff Kott, Director, (by telephone). Manager Gerri Helms from Reconcilable Differences and owners Edward Gault and Donna Zimmerman were also present.
2. Approval of Minutes:
It was moved by BT and seconded by Barbara to approve the minutes from June 12, 2008 from June 19, 2008 as written. Motion adopted.
3. Financial Report:
Barbara stated that the Operating Fund had $132,172.22, Reserves $30,100.69 and a CD of $125,991 at Sunrise Bank for a total of $156,019, There are 2 CD's totaling $75,000, Security Deposits of $20,887 and Petty Cash of $300. No reserve money has been spent on the porch project. The total in Checking and Savings was $384,514.81. There was discussion regarding liens and payment of special assessment, interest and late fees. Barbara said that expenses are in line with the budget with the exception of water probably caused by a broken meter; Rick is following up. RDI keeps a spreadsheet to track water usage and provides a copy to the Board and to Rick. Lawn irrigation has been reduced to minimum usage due to the rainy season. Discussion followed.
4. Property Management Report:
Ms. Helms presented a written report. Several letters were sent to owners/renters for violations of rules. A new water meter was installed for bldg 7400. In response to complaints about landscaping, RDI will schedule a meeting next week with the landscaping contractor to discuss the Board’s concerns. Linda Fisher volunteered to attend that meeting and work with RDI on landscaper issues. Discussion followed.
5. Committee Reports:
Porch Project: Ken Schmeling gave a report on the porch project. 7330 has been completed and has passed the county’s inspection. The original estimate from the engineering report was $6700. Additional repairs included: 19 linear feet of 2 x 10’s, 29 linear feet of 2 x 6 T&G decking, (9) 4x4 posts, and 11 post buckets, an overrun of $8,013 due to the inadequate engineers report. Two Balconies, 201 and 206, had decking which needed to be replaced due to excessive rotting under sliding doors. This was an additional $4158 overrun. Ken identified with photos the inadequacies of the engineer’s report for building 7310, and stated he would file them in the buildings folder for future reference. A motion was made by Sharon Skaggs, President, BOD, to set up a meeting with the engineering firm to discuss the engineer’s report and possibly get attorney Paul Wean to participate. The motion was seconded by B.T. Thomas and approved by the board unanimously. The management company was instructed to set this meeting up with the engineering firm. Ken requested a volunteer to help in the day to day activities of overseeing this project while he is on vacation, Ed Gault, a unit owner, volunteered, however is not available during the day. Gerri Helms, RDI’s property manager will also help while she is onsite. To date, the extra repairs total in excess of $47,000 over our original contract price. Several upcoming buildings face east and have shown to have more damage than the engineering firm detected.
Pool Furniture: Linda Fisher reported that the present furniture is not that bad. After discussion, it was moved by Linda and seconded by BT to table pool furniture purchases until after the porch project is completed. Motion adopted.
Parking Decals: Sharon Skaggs reported that the new decals were received. It was moved by BT and seconded by Cliff that this be tabled until after September when the snowbirds return and the revised Rules and Regulations have been approved by the Board and distributed to the unit owners. Motion adopted.
Condo Rules and Regulations: Sharon reported that after discussion with Paul Wean, current rules were unenforceable because they were not specific; they must be strong and specific. A draft revision was distributed to the Board for review. Sharon asked for comments by Tuesday. Discussion followed. Fines can be issued after a Fining Committee has been established, but no liens can be processed for non-payment of fines.
Garden Club: Cliff Kott requested that this item be tabled to the next meeting.
6. Unfinished Business:
Three Phase Condo – Budget Issues: Ms. Helms spoke with Attorney Wean today, who said that the budget was done correctly until Sentry Management was hired and subsequently changed to the present method. This is not the recollection of Donna Zimmerman or Sharon. If Cliff knows of a clause that the attorney is not citing, it needs to be brought to the attorney’s attention. Sharon turned the project over to Cliff for further research.
Unit Owner Request for Common Area Modifications: Two unit owner requests for approval were received; from Mr. Hurd and Mr. Kott. Mr. Hurd at 7310-201 submitted a request to replace the sliders on his porch following the completion of his balcony repair. The sliders had been in place prior to the porch renovation and Ken Schmeling confirmed these sliders probably prevented more extensive wood rot as has been experienced on other balconies. Discussion followed. It was moved by Barbara and seconded by Linda to approve the re- installation of sliders on the patio. Motion adopted. Cliff requested to table his item until next board meeting.
SLCA Newsletter: Gerri needs articles of interest for the newsletter. Porch repairs will be discussed based on Ken’s reports. Inaccurate reports were emailed to some owners and the Board hopes the newsletter will dispel rumors. Gerri will start and Ken will elaborate on the porch article. The next newsletter will include articles on Rick’s projects, types of violation letters sent out to residents, the money-saving repairs that Rick does, where unit owners can read the minutes of meetings and that they can access them on the RDI website. If they request electronic copies, they need to supply their e-mail addresses, and the Association also needs updated emergency information. Gerri will check on adding notices to the RDI website and to possibly include the posted agendas in the 2008 Meetings section. Seasonal newsletters were deemed to be sufficient and Cliff will work with Gerri on this.
7. New Business:
Board Vacancies: Cliff stated he was feeling better, but still not up to full speed yet. Vicki Pape submitted her resignation via e-mail to Sharon effective immediately. It was moved by Cliff and seconded by BT to appoint Linda to Vice President. Motion Adopted . Secretary position is now open but the decision to fill that position has been postponed until a new director can be appointed to fill the vacancy left by Vicki.. Ken Schmeling and Ed Gault declined offer to serve as a director. There will be an ad in newsletter for candidate nominations to fill the vacancies, stressing the need for volunteers to be more actively engaged and not just fill the position in name only. Discussion followed. BT will serve as acting secretary.
Sea Wall: There are several holes in the dirt behind the seawall; Gerri has called the contractor but he hasn’t called back. Ken said that the culvert near Bldg. 7230 is cracked, causing dirt to be washed out. Gerri was requested to send e-mail to Tyler to contact county to have them fix the culvert. Rick said he can fill the holes. Gerri will follow up if it is not a county culvert. South end hole by the fence needs to be repaired.
Fuel Surcharge for Commercial Mowers: Contractor has begun charging a $117 (3%) surcharge for fuel on his monthly invoices. Gerri will review contract and discuss the fuel surcharge and poor performance. Discussion followed. Linda asked to be contacted to sit in on meeting when it’s been scheduled.
Condo Bulletin Boards: Current bulletin boards located next to the mailboxes are very small and water leaks into them. The two large boards located at both entrances are currently being used for unit sales and rental information posted by owners. Possibly look at installing larger boxes next to mailboxes in 2009. Discussion followed; no action. Put in newsletter that Board meeting minutes will be posted on the office door and on the RDI website; copies of the minutes will also be available for inspection in the office.
Building Gutters: Board previously approved Brown’s Tree Trimming to clean out the gutters at a cost of $75.00 per hour. Gerri will get a contract to sign that has some parameters on how long the project will take (not to exceed 20 hours total without prior written approval). JAG bid $150 per building. There were questions about the possible use of a big truck that could damage sprinkler heads. Ken will supervise the project
Ideas Submitted by Cliff Knott: Cliff will put the ideas in the newsletter to determine interest. Potential projects include football club for Saturdays at the pool cabana (club would be responsible for all costs). There was discussion about liabilities; could club meet in private homes? When meeting with Paul Wean, ideas were discussed about raising funds. Discussion about fund raising ideas followed. Sharon will check on what Paul Wean said. Item tabled until next meeting.
Notifying Police of Criminal Activity: Several emails from owners about rumored drug activity have been circulated, although no specific details have been provided to date. Police had to be called when a unit owner attacked his downstairs neighbor over a resident parking dispute. Sharon wanted to stress to everyone that the Board does not have legal standing to get involved in these types of criminal activities unless the Board member actually witnesses the act. It was stressed again that residents must contact police immediately when criminal activity is observed. Discussion followed. Complaints need to be in writing and specific. This will be another newsletter article. It was stated that police can arrive quickly; They were on site in three minutes on the recent owner assault.
Owner Apathy: Article will be placed in the newsletter about what will happen if the entire board quits due to lack of community support. Discussion followed about an owner in the pool area with a dog, and the “apartment complex vs. condo ownership” mentality. Dogs are being walked outside the dog-walk area and off leash. Unless specifics are provided to the office, it is difficult to enforce for violations.
Announcements: Vicki resigned. A new director is needed to replace her. BT cited a call from an owner who wanted to tie up their boat to the seawall. This is not allowed.
8. Owner Input:
Car parked and leaking – Gerri is running the tag. For any other vehicles, Gerri needs the tag numbers to identify the vehicle owner.
9. Set Next Meeting:
Tuesday, August 19th @ 7:00 p.m.
10. Adjournment:
It was moved by Barbara and seconded by BT to adjourn at 8:20 p.m. Motion Adopted.
Submitted by
Gerri Helms, CEG, CAM
Reconcilable Differences, Inc
Sunrise Landing Condominium Association, Inc.
Minutes of the
Board of Directors Special Meeting
Thursday, June 19, 2008
1. Meeting called to order:
Sharon Skaggs, President, called the meeting to order at 6:30 p.m. Board Members present were Barbara Long, Treasurer, Beverly Thomas (BT), Director, Vicki Pape, Director, and Linda Fisher, Secretary. Tyler Sirois, Director and Vice President Cliff Kott were not present. Owners present were Donna Zimmerman, Edward Gault and Bob Morley. Gerri Helms with Reconcilable Differences was also present.
2. New Business:
Vice President Position - President Sharon Skaggs received and read two resignation letters from Vice President Cliff Kott. Copies of the letters are attached to these minutes. The letters are not clear to the intent (resigned from the Board or as Vice President only). Discussion followed. It was moved by Barbara Long and seconded by Linda Fisher to accept Cliff’s resignation as Vice President and remain as a director unless he provides further clarification or written notice that he also resigns as Board director. The motion passed unanimously. The Board was complimentary to Cliff’s participation as a Board Member.
3. Owner Input:
Edward Gault volunteered to check the chemicals at both pools daily on Cliff’s behalf. Arrangements will be made to have Jeff from Stanton pools meet with Ed to explain how to test the water. Sharon thanked him for his willingness to volunteer.
4. Adjournment:
With no further business to conduct, the meeting adjourned at 6:40 p.m.
Submitted by,
Gerri Helms, CAM, CEG
Reconcilable Differences, Inc
DRAFT
Sunrise Landing Condominium Association, Inc.
Minutes of the
Board of Directors Meeting
Thursday, June 12, 2008
1. Meeting called to order:
Sharon Skaggs, president, called the meeting to order at 6:30 p.m. Other Board Members present: Barbara Long, Treasurer, BT (Beverly Thomas), Director, Vicki Pape, Director, and Linda Fisher, Secretary. Cliff Kott, Vice-President, was absent. Michelle Dugan from Reconcilable Differences was present. Three (3) owners attended: Ken Schmeling, Donna Zimmerman, and Jeanine Lemieux.
2. Approval of Minutes:
BT made a motion to accept the minutes of the May 8th meeting as posted. Linda seconded the motion, all in favor.
3. Financial Report:
Barbara stated that the Operating Fund has $24,793.00 and the Reserve Fund has a balance of $30,326 plus $125,000 in CDAR which equals $155,000. We have $19,392.00 in security deposits. We have 2 more CDAR totaling $75000 - 1 for $50,000 and one for $25,000. We have $125,000 earmarked for the porch repairs. We are basically operating right on budget-just a bit over on water use.
4. Property Management Report:
Michelle Dugan stated that CAM Krista Baska has resigned due to health issues. A seasoned CAM, Geri Helms, with 25 years of property management experience and a published author, will be starting next week.
North Spa Resurfacing: Sutton Pools has completed the work and has been paid in full. The work looks very good and all are happy with the results. Barbara moved to use Pool Reserve funds for this project, moving $4K from reserves to operating to reimburse. BT seconded, all in favor.
Pool Lock Replacement – Beach Locksmith should have the locks in this week. They will install them at both pools, since current locks are not working properly.
Bright House Cable: Letter has been sent to Brighthouse letting them know that the Board, based on input from the attorney, has decided not to sign the contract to allow the cable upgrade work to be done, since the Board cannot guarantee access into each unit nor agree to Bright House’s 10-year easement requirement. Sharon stated that per her conversations with a Bright House technician the pixel freezing many are getting is caused by the cable company software, not a need for new cable lines.
Notice of Violation Letters sent to residents: Letters were written to residents for items such as grills being used too close to the buildings, kayaks stored in common grounds, and illegal interior flooring as well as screen doors that are rusted and need repair or replacement.
Flood Insurance – SJR Insurance was paid for the full year’s policy through August of 2008, but reassigned the policies to Ranew in June. Ranew is willing to accept requests for certificates of insurance for ALL insurance policies and will show the flood policies issued through SJR on their certificate, so that mortgage companies are satisfied. SJR will no longer help the owners with certificates of insurance. The flood policies renewing in August have been received. Based on the current values, the cost will be $47,652 and with the 12% rebate of $5,718 that we will receive by using Ranew’s Flood Agency, we will be under budget on this line item for the year. The Board will vote on which values to use at the next meeting.
Tree Trimming Project: As initially approved by the Board in February, Brown’s Tree Trimming quoted $12.00 per palm tree to cut and remove all fronds from the property. Brown’s is doing an excellent job. We have their certificates of insurance, assuring us that they have worker’s compensation coverage on their employees, and are awaiting a completed W-9 before payment will be issued.
5. Committee Reports:
Porch Project: Ken Schmeling reported that the project is just a week behind schedule and this is mainly due to transportation slow downs in getting the materials delivered to the job site. The first (6) buildings done under his watch, 7410, 7180, 7170, 7150, 7190 and 7220 have been completed. All of the buildings were originally inspected by an engineering company, but that company failed to note all of the extensive damage that these buildings had incurred which included entire decks, additional floor joists, deck stringers, and every 4 X 4 post. It has cost approximately $36,000 over budget at this point to complete the repairs to the first 12 buildings, mostly due to the illegal installation of tiles and glued down carpeting on the 2nd floor balconies. Building 7150 is approximately $4587 over, building 7170 is approximately $4500 over, building 7180 is approximately $3300 over, building 7190 is approximately $3665 over, 7220 is approximately $5100 over, and building 7410 had an overrun near $10,025. For the porch projects that included tile repair, they are billing the specific owners to pay for the tile removal. It looks like this over budget amount will still be able to be worked through by taking money out of building maintenance reserves and CDs to cover the extra costs over budget. We hope not to need an additional Special Assessment for this work. They are currently working on Building 7330 right now which doesn’t seem to have as much damage, but there are two more buildings on the water to repair and those have typically had more unseen damage. JAG does not charge the Association for any wasted wood, only linear feet installed, as the contract calls for. Unfortunately, people have stolen items from inside JAG’s trailer which would be considered a felony if prosecuted. JAG has been doing a great job and all seem to be happy with the results. Ken reminded all that if a resident finds damage, they should report it in writing to management ASAP. Ken said that this project will last well through December, and he projects that these repairs will be needed every 20 years. Ken was thanked with applause for doing an outstanding job on the porches. He did ask, however, for any volunteers with construction experience who could help out when he is on vacation or not available.
Pool Furniture: Linda Fisher reported that table legs would be painted since tables still seem to be in good shape. She recommended purchasing resin commercial-grade deck chairs for the pool areas, but after much discussion, it was decided that chaise lounges are needed more, so she will discuss the pricing recently obtained by a resident who purchases for the government, and after ensuring we are getting the best price on commercial-grade furniture, Linda will order chaise lounges up to the $1500 budget this year. More money will be budgeted for next year for more pool furniture.
Parking Decals: Sharon designed a spreadsheet for use in handing out and tracking the permits assigned to resident vehicles. These decals will start to be distributed in October when the majority of snowbirds (owners) are in town.
Condo Rules and Regulations: Sharon stated the committee is still working on drafting an updated revision and the RDI website has many good options drafted by other condos, so a final draft of the modified rules should be ready for Board approval in 2 weeks. Any changes to the current rules and regulations will require a 14-day advance notice to unit owners to allow their input at a scheduled board meeting before the updated documents can become effective. Sharon proceeded to tell owners to use the current rules and regulations as seen on RDI’s website.
There are reported issues with (6) people living in a single condo in 7400; they are having numerous parties, leaving cigarette butts in the grass, empty beer cans in the shrubs, creating damage and excessive noise. Management will write a letter to the owners of this unit once the exact address is known.
Garden Club – Since Cliff Kott was unable to attend, his request to start a “garden club” is on hold.
6. Unfinished Business:
Board Vacancy: With Bob Esser’s resignation, a position is available on the Board. Tyler Sirois, assistant to the County Board of Commissioners and new Sunrise Landing owner, is willing to becoming a member of the board and has a lot to offer the community. Three other people also offered to serve; Ingrid McKinney, but she now doesn’t think she will have enough time to fulfill the duties; Roberta Kott also offered, but there is new Florida legislation that may prohibit two from one unit serving on the Board, and Doris Propheta also offered, but she is not a full time resident. Barb motioned to appoint Tyler to the Board for the rest of the term. BT seconded, all were in favor.
Pool Grills: The grills at the pools were not taken care of and people had not been cleaning them so the Board voted to remove and not replace them. Some residents asked the Board to re-address this, since they felt it was unfair to the majority who don’t mis-use the grill. They asked that the pool grill be reinstated for a trial period to prove that they can take proper care of the grills. A possibility was brought up to have the residents leave a deposit on grills purchased and owned by Sunrise Landing rather than people bringing their own inappropriate grills. BT made a motion to re-open discussion to buy new grills for the pool areas. No second to that motion was declared, so the issue was once again dropped.
Entranceway Carpeting & Painting: A number of entrances need to be re-painted with a second coat-especially the 7400 building. Sharon stated it was not the Association’s responsibility to keep fixing and paying for these carpeting and painting problems that the residents created, but a second coat will be painted on those that need it.
SRL Newsletter: Newsletters were originally prepared by volunteers and recently management prepared them. Management agreed to continue if people will supply social and other interesting information for the quarterly issues.
Pool Fence Painting: Barbara said that Rick doesn’t see any point in just painting the gate, so this entire project will probably have to wait until the cooler months when volunteers will be able to help. A motion was made by Linda to work on the fence painting in the fall. BT seconded, and all were in favor.
Complex Security Issues: Wireless cameras and such have been discussed, but these are very expensive. Cliff Kott received initial estimates of $80,000 which has been deemed by the Board to be much too expensive to be considered a realistic purchase right now. Sharon stated that residents should call the police if they see anyone walking around that looks suspicious. Do not confront anyone when you are alone!
Handyman Projects: Rick has replaced many sprinkler heads and has re-arranged them for better coverage. If the heads are broken by lawn mowers, they will replace them, so Rick will be asked to keep those damaged heads for reimbursement. Rick did an excellent job at the north pool when he took the tiles off the sides and then stucco’ed around the required depth tiles. Sharon made a motion for Rick to beef up the retaining wall near the north entranceway at a cost of approximately $400, BT seconded the motion, and all were in favor. Sharon and BT also brought up interest for Rick to work on the South entranceway as well. Rick will be asked for estimated material costs on this project.
Three Condo Phases: Cliff Kott researched information about the 3 phases of the property and feels that the attorney is not correct. Attorney Wean stated that each condo phase should have its own budget and reserves, with a 4th budget for the Master Association to oversee it all. Management will confirm with the attorney that this is his opinion and ask for a letter from him to send to the owners. Before doing that, Linda will research where the wording is that Cliff feels negates the need for four budgets to show the attorney.
7. New Business:
Building Gutters: JAG bid $150.00 per building to clean out gutters, at the completion of their work schedule. Brown’s bid $75.00 per hour to check and clean out those gutters that need it, using the tree-trimming “lift” while they are on site. Based on Ken’s belief that it should take no more than 1 hr per building to do this work, Barbara motioned to approve paying Brown’s $75 per hour to clean out the gutters, from the Miscellaneous Building Maintenance budget. BT seconded the motion, and all were in favor.
Unit Owner Request for Reimbursement of Plants: A resident purchased plants to install around her entrance. Unfortunately, she did not obtain Board approval before purchase, and the Board felt that to approve this expense after the fact would set a dangerous precedent, so rejected the request. Management will send the receipts back to the owner with a letter of explanation. If a resident wishes to plant anything around their unit, on the common grounds, they must receive written approval from the Board before proceeding.
Lawn / Ground Maintenance: Two letters were received from Commercial Mowers. One apologized to Ingrid McKinney for pulling up the garden herbs behind her unit, but asked that any personal plants (that are Board approved) be noted as “Private Garden” so they stay away. CM did state, however, that if the weeds are not taken care of in these areas, he has a responsibility to remove them. His second letter was sent due to an altercation with a Board member who felt he should be taking away the large piles of palm fronds and debris from the US 1 area. First, Waste Management will pick these up for free, with a call. They were actually scheduled to pick these up, but after the incident, Commercial Mowers did come in Wednesday and remove them. Supervisor Jon said they are willing to leave a dump truck for residents to place yard debris in, but it does have the name of the company on the side of the truck. Board agreed to leave the situation as is and not have a dump truck on site. We will call for pick-up by Waste Management when the piles are larger than 3x3, and CM will pick up smaller resident-trimming piles weekly, up to a trash can full. Barbara did remind all that Commercial Mowers charges less than $4K per month. They send out 5 to 6 men and 2 mowers every week, they pick weeds, sometimes by hand, and pick up trash so the mowers don’t run it over. They do a very good job and the next lowest bid, from Lightning, was $8,800 per month. It was reminded that no one has the right to tell a contractor that they will be fired. Any firing is a total Board decision in a posted meeting. The Board, through Sharon and Barbara, has apologized to the two contractors affected by angry outbursts, and for the future, only the Board president or RDI will direct contractors.
Unit Owner Request for Modification to Common Area: Cliff Kott had requested approval to place stepping stones and a fountain outside his back porch. Since he was not able to attend this meeting, his request was placed on hold for the next meeting, but Sharon and management stated that any modification to common areas must be voted on by all the owners, and the liability of a pond and the extra maintenance work of edging around new stepping stones makes approval look slim.
Procedure for Renter Interviews: A renter came in for an interview with Sharon over the weekend, but had no lease or the two required checks. The realtor said they couldn’t approve a renter until the Board did. Sharon clarified that the Board does not “pre-approve”, but just requires an interview to go over the rules of the property so no misunderstandings ensue. Packets are available in the office for prospective renters, and the paperwork will be modified to read “pre-interview” instead of “pre-approval”.
Illegally Parked cars on SRL property: Cars without a permit that have flat tires, no tag or expired tags will be towed. If the vehicle has not moved in months and has cobwebs on the tires, it also needs to be researched and towed. Cars with oil leaks that ruin the asphalt will also be towed. Volunteers will patrol and tag any vehicle not in legal running order and tow in 48 hours.
Sunrise Landing Office Hours: RDI is on site two days per week. BT has volunteered to always man the office on Thursdays, so Tuesday, an RDI employee will be in the office and Wednesday that RDI employee will be on site to meet with contractors, check common areas and maintenance work with Rick, and do paperwork in the office without interruption.
8. Announcements:
None
9. Owner Input:
None
10. Set Next Meeting:
Thursdays are not ideal for management so Board members agreed to try Tuesdays. Therefore, July 15th at 6:30 pm will be the next scheduled Board meeting.
11. Adjournment:
With no further business to conduct, the meeting adjourned at 8:10 p.m.
Respectfully submitted,
Michelle Dugan, CMCA, AMS, LCAM
Reconcilable Differences, Inc
Sunrise Landing Condominium Association, Inc.
Board of Directors Meeting
Thursday, May 8, 2008
1. Call to Order:
The meeting was called to order: by the President, Sharon Skaggs at 6:30 PM. Other Board Members present were: Cliff Knott, Vice-President, Barbara Long, Treasurer, BT (Beverly Thomas), Director, and Vicki Pape, Director. Linda Fisher was absent. Krista Baska from Reconcilable Differences was present. Six (6) owners attended: Edward Gault, Ingrid McKinney, Ken Schmeling, Lucy Stringer, Donna Zimmerman, Doris Propheta.
2. Approve Minutes of April 17, 2008 Meeting:
BT read the minutes. Barbara made a motion to accept the minutes as read. Vicki seconded the motion, all in favor.
3. Financial Report:
Barbara provided the following report: Operating Fund: $47910.00, $26559.00 in Reserve Fund. $325,772.00 in CD’s. It was reported that the petty cash has been lowered to $250.00. She also stated any reimbursement over $25.00 would be paid by check.
4. Property Management Report:
Introduction Krista Baska: Sharon introduced Krista as the new property manager for Sunrise Landing Condominium Association of Brevard County, Inc.
5. Committee Reports:
Porch Project: Ken Schmeling reported on this project and that this project is going well. Building 7120 has been completed and looks good. Building 7150 Carpentry work has been completed and the screen work was one (1) week behind. Building 7190 painting was being done. It was also noted that porches directly on the river side have had more damage. Ken asked that anyone with problems with their porch repairs to put it in writing in the office. The Board thanked Ken and Cliff for the great job they have done on this project.
Pool Furniture: Krista reported that she had stopped by the Raddison at the Port to look at their furniture, to see the quality. Linda will follow up. Barbara stated there was $1500.00 in the budget for this year.
Parking Decals: Sharon reported that we have received the new parking decals for Residents and owners. She stated that Krista will work up a spreadsheet to keep track of vehicles and units. The Board anticipates the distribution of these new decals in the Oct-Nov. timeframe when the snowbirds have returned.
Bright House Cable: Sharon explained that the Board had met with the attorney regarding the contract for Brighthouse to re-wire all units and that he advised against it. Additionally, the chances of obtaining 100% of unit owner cooperation would probably be impossible to get as required by the contract. BT made a motion not to re-wire all units. Cliff seconded the motion, all were in favor. Sharon asked RDI to formally notify Bright house accordingly.
Condo Rules and Regulations: Sharon stated the committee is still working on drafting an updated revision. Any changes to the current rules and regulations will require a 14-day advance notice to unit owners to allow their input at a scheduled board meeting before the updated documents can become effective.
New Business:
Organize a work group to paint the pool fence: Sharon stated they would like to get volunteers to do this job. It was decided to put up a sign up sheet at the pool area bulletin boards to see if they could get enough owners to do this project. It was decided to get Rick to paint the entrance gates for now.
Stain Entry Wood: This project was tabled until the porches are finished.
Maintenance: Beach Locksmiths had given a bid to change out these locks at a cost of $594.00. BT made a motion to have the locks replaced. Cliff seconded the motion, all were in favor. Barbara stated that she had received a verbal bid in the amount of approximately $1400.00, from A1 Locksmith.
Pool Filters: Sharon stated that Stanford Pools recommended that these filter be replaced at $375.00. Cliff made a motion to approve replacing them. Vicki seconded the motion, all in favor.
Vacation for Rick: Sharon reported that Rick had taken a week off for vacation. Cliff made a motion to pay Rick thirty six (36) hours for vacation time. BT seconded the motion, all in favor.
Maintenance: The Board discussed the prioritization of Rick’s planned projects.
1. Check into renting a sander for parches to remove glue.
2. Pool Fences – Do gates at entrances.
3. Replace dead plants in front of buildings.
4. Replace flush pipe of drain both pools (french drain).
5. Cover (S. Pool) for thermostat.
6. Check light timers for restrooms.
7. Put screw in hot tub timers to stop.
8. Spray washing for mold.
9. Sprinkler repairs.
Boats Tied to Seawall: Not allowed, put in newsletter.
6. Unfinished Business:
SRL Newsletter; Kayaks: After some discussion it was decided to discuss this at the next meeting.
Water Leak in Bldg. 7210-104: Sharon reported that repairs have been completed.
North & South Pool Heaters: There have been some problems and many repairs have been made.
7. Announcements:
Grills at the poolside: Sharon stated that grills at both pools were in bad shape and needed to be removed. Also, residents were not cleaning the grills at the pools and that someone was using charcoal in them which is a safety hazard. Barbara made a motion to not have the grills at the poolside. Vicki seconded, all were in favor.
Owner Input: None
8. Set Next Meeting:
Next meeting set for June 12, 2008 at 6:30 pm.
9. Adjournment:
The Meeting adjourned at 8:40 PM.
Respectfully submitted,
Krista L. Baska, LCAM #3414
Reconcilable Differences, Inc.
For the Board of Directors, Sunrise Landing Condominium Assoc. of Brevard County Inc.
SUNRISE LANDING CONDOMINIUM ASSOCIATION
BOARD MEETING
HELD THURSDAY, APRIL 17, 2008
1. Call to Order / Establish Quorum of Directors:
The meeting was called to order by Sharon Skaggs, President at 6:30pm. Board Members present were: Sharon Skaggs-President, Cliff Kott-Vice President, Linda Fisher-Secretary, Beverly (BT) Thomas-Director and Vicki Pape-Director. Barbara Long-Treasurer, attended by conference phone. The following residents also attended: Mr. & Mrs. Charles Porter, Nick & Jeanette Suit, Ruth & Frank Talbott, Donna Zimmerman, Ken Schmeling, James Johnson, Jim Klein and Edward Nichols.
2. Approve Minutes of April 3, 2008 Meeting:
Linda Fisher read the minutes of April 3rd to those present. Beverly (BT) Thomas made a motion to accept the minutes as read. Cliff Kott seconded the motion and it passed by unanimous voice vote.
3. RDI – Manager Report:
-Kathy Watts reported that the county health department has been notified of the contract signing for resurfacing the north spa so no violation fine will be assessed.
-The new green vinyl fence has been installed around the pool equipment at the north pool.
-Rick has completed the stucco trim around the north pool and the depth markers required by the county have been installed.
-The last bit of vegetation along US1 has been removed by Commercial Mowers.
-Rick has completed the dock repairs.
-JAG has been called and will remove the damaged dock boards as a courtesy to the association.
-SJR has been contacted again and refund checks for the cancelled insurance should all be received within a month.
4. New Business:
Resignation of Bob Esser: The Board thanked Bob for his service and requested anyone interested in being appointed to serve the rest of Bob’s term to please contact Management or a member of the Board.
Formal assignment of committee chairs:
Parking decals: Kathy will work with Cliff on decal prices and types then present their findings to the Board.
Pool furniture: Linda Fisher will head a committee on researching prices for chairs and chaise lounges. There is $1,500 budgeted for this year.
Porch project: Ken Schmeling will continue to chair this project with the assistance of Cliff Kott. The Board expressed their appreciation for all the time they’ve given the community.
Brighthouse: Sharon has made some changes to the proposed contract and will question the attorney on the 23rd of April.
Condo Docs: Linda Fisher has been researching the issue of Sunrise Landing being 3 separate communities and will question the attorney on this issue.
Pool heater: The September 2007 minutes state the pool heaters will be turned off on April 1st. BT presented an analysis comparing the electrical costs of the North and South pools. In a 4 month period, the bill for the North pool was $1,182 higher than the South pool. Linda suggested only heating one pool during the winter. Sharon felt that since a cover has been attached to the thermostat and a new fence has been installed around the pool equipment, we’ll be able to see if that has made a difference in the costs. Beverly (BT) Thomas made a motion to turn the heater down to 78 degrees from May 1st to November 30th in order to lowers costs, and raise the temperature to 85 degrees from December 1st to April 30th. Cliff Kott seconded the motion and it passed by unanimous voice vote.
South spa motor: Barbara Long made a motion to ratify the agreement to replace the south spa motor at a cost of $375 to $400. Cliff Kott seconded the motion and it passed by unanimous voice vote. The motor should be installed next week.
5. Unfinished Business:
Porch Update: Ken presented a design for those requesting a ceiling on their porches. BT stated there needs to be a uniform standard for all future applications. Cliff Kott made a motion to approve the design proposed by Ken Schmeling. Linda Fisher seconded the motion and it passed by unanimous voice vote. Two requests for ceilings have been received for units 7180-103 and 7180-104. The Board has approved the ceilings as long as they adhere to the approved design. The owner of #103 feels the soffit panels are taking up too much room but agreed to the design. The ceilings will be inspected after they’re installed to insure the design was followed.
Ken reported:
-7180: has been completed and has been inspected.
-7170: has been completed but has not been inspected yet. There was minimal damage.
-7150: this is midway through completion and appears to have minimal damage.
Dog walk: The Board discussed the straw poll and the results; Forty-two (42) owners voted to allow dogs to be walked along the seawall and fifty-eight (58) were against the practice. The Board felt that since the majority of votes received were decidedly against allowing it, they must respect the wishes of the majority. BT made a motion to rescind allowing dogs to be walked along the seawall which was first approved in the minutes of November 27, 2007 and that the attorney will be questioned as to its legality. Linda Fisher seconded the motion. Linda, BT, Cliff, Barbara and Sharon approved the motion with Vicki going on record as a no vote.
Kayaks: There have been complaints regarding kayaks being hidden in bushes for storage. Letters have been sent and the attorney will be questioned on whether the association can legally remove and dispose of the kayaks.
6. Announcements:
-Petty cash account: Barbara will be on site next week and will close the account at Bank of America. The small amount of funds on site will be for receipts less than $10. All other receipts will have a reimbursement check written by RDI.
-Police: Sharon again stressed the importance for owners to call the police immediately when they observe an altercation or suspicious activity. Reporting the incident to Management or the Board a day or two later serves no purpose.
There was a question on whether a wall was planned. The Board stated it was much too expensive a project for the association to take on.
-One past due owner’s unit has been sold and we expect to collect all legal and late fees billed.
7. Owner Input:
One resident stated no one shuts off the lights in the rest room and the spas. Ken asked this owner to check the lights and turn them off if necessary since this resident stated he’s there all the time. Cliff suggested motion sensors for the lights and Rick will be questioned about adding timers to the spa controls/jets.
8. Set Next Meeting:
The next meeting is scheduled for April 23, 2008 at 3:00 p.m. and will be a closed meeting for the Board to obtain legal advice on a number of issues.
9. Adjournment:
With no further business to discuss, the meeting was adjourned at 8:15pm.
Respectfully submitted,
Kathy Watts, LCAM #27668
Reconcilable Differences, Inc.
SUNRISE LANDING CONDOMINIUM ASSOCIATION
BOARD MEETING
THURSDAY, APRIL 03, 2008
1. Call to Order / Establish Quorum of Directors:
The meeting was called to order by Sharon Skaggs, President. Board Members present were: Sharon Skaggs-President, Cliff Kott-Vice President, Linda Fisher-Secretary, Beverly (BT) Thomas-Director and Vicki Pape-Director. Barbara Long-Treasurer, attended by conference phone. The following residents also attended: Brian Lloyd, Helen Gedutis, Alex Dermody, Vicki Porter, Nick & Jeanette Suit, Jack Landgrover, Doris Propheta, David Carlson, Ingrid McKinney, Ruth & Frank Talbott, Donna Zimmerman, Chuck Zimmerman and Edward Nichols.
2. Approve Minutes of March 6, 2008 Meeting:
Linda Fisher read the minutes of March 6th to those present. Beverly (BT) Thomas made a motion to accept the minutes as read. Barbara Long seconded the motion and it passed by unanimous voice vote.
3. Speaker:
Rich Renaud from Brighthouse was present to discuss the replacement of all cables within the common area. Replacing the main line usually takes care of any interference issues. Rich explained about the “homerun” cable which is the initial cable for the unit that other cables branch off of. The feeder wire going to the cable is good. The cable from the outside cable box to the homerun is what will be changed. Rich stated it would enable residents to take advantage of other Brighthouse services and stressed that it would have to be all the units agreeing to the upgrade. Any owners not agreeing would have to pay at least $300 to have the cable replaced at a later time. This would require another 10 year “right of easement” agreement which means other companies would not be able to use Brighthouse cable. Any outside wires would be housed in PVC or gray molding.
If the Board agrees to the proposal, there would first be a Pre-construction Meeting to map out the procedure and they’d like to do this asap since funding to allow the upgrade is running out. The project would take approximately 3 to 4 weeks and would require a Board Member, maintenance personnel or Management to accompany workers whenever they enter a unit.
Rich was asked if this project will force rates to increase and he stated it wouldn’t.
In closing, Rich stated he would send the Board a letter that would be sent to Sunrise Landing owners/residents and the blank agreement between Brighthouse and Sunrise Landing that will be filled in at a later time.
4. RDI – Manager Report:
Kathy Watts reported that the county health department has been notified of the contract signing for resurfacing the north spa so no violation fine will be assessed. The new green vinyl fence should be installed around the pool equipment at the north pool this week or next week at the latest.
5. Unfinished Business:
Porch Update: Ken stressed these porches are “limited common property”, association responsibility and that all tile and carpet on the 2nd floor balconies have to be removed. If the owner does not remove it, the association will be forced to and will charge the owner. No porch ceilings are to be installed without prior Board approval.
-7410: is finished and all porches had to be replaced. If there’s any issues please put it in writing.
-7180: carpentry work is finished and screens will be installed when 2 porch ceilings are removed.
-7170: has been started and the damage appears to be minimal. One unit still has tile which will be removed by the owner. Screens will be replaced and all doors will be placed in a uniform place.
All enclosures will be removed and replaced at the owner’s expense.
Insurance: Barbara Long made a motion to ratify the insurance binder signed in December 2007. BT seconded the motion and it passed by unanimous voice vote. Brian Lloyd stated he planned to file a compliant with the State because he felt the Association was not fully insured.
6. New Business:
Maintenance: Sharon felt the association might not require a full time maintenance person and that perhaps should pay by the job instead. All present felt Rick does a great job. The Board needs to establish a Statement of Work to better define Rick’s responsibilities.
Recent Vandalism: Vicki, Cliff and Sharon called the sheriff’s department regarding people attempting to launch a boat over the seawall. A trespass warrant was issued to those people and again it was stressed for residents to call the sheriff’s department when they see suspicious activity. Cliff felt a Crime Watch group would not succeed since people don’t want to get involved. Suggestions were made: cameras, motion sensors with flood lights and prickly bushes along the berm.
Landing carpet: Linda Fisher made a motion to replace the second floor landing carpet at association expense when deemed necessary. Cliff Kott seconded the motion and it passed by unanimous voice vote. Kathy will notify Rick accordingly.
7. Announcements:
-There was a question on whether a wall was planned. The Board stated it was much too expensive a project for the association to take on.
-One past due owner’s unit has been sold and we expect to collect all the expenses incurred.
8. Owner Input:
One resident asked if we could make it harder for owners to rent their units. It was stated that the Board would talk to the attorney to see if there are any options available.
9. Set Next Meeting:
The next meeting is scheduled for April 17, 2008 at 6:30pm in the SL office.
10. Adjournment:
With no further business to discuss, the meeting was adjourned at 8:05pm.
Respectfully submitted,
Kathy Watts
Community Association Manager
Reconcilable Differences, Inc.
MINUTES OF THE
SUNRISE LANDING CONDOMINIUM ASSOCIATION
ANNUAL MEETING
held Wednesday March 19, 2008
1. MEETING CALLED TO ORDER:
The meeting was called to order at the Methodist Church, 1165 Fay Blvd, Port St. John, at 7:07 pm by Sharon Skaggs, Board President.
2. CERTIFICATION OF PROXIES & ESTABLISH A QUORUM OF MEMBERS:
119 members were needed to establish a quorum. 53 proxies were received and 44 members were in attendance. With only 97 members present by proxy or in person a quorum was not established.
3. READING & APPROVAL OF 2007 ANNUAL MINUTES:
Beverly Thomas (BT) read the minutes from the 2007 annual meeting held March 21, 2007. Minutes could not be approved, as a quorum was not established.
4. GUEST SPEAKERS:
Brevard County Sheriff’s Department, Barry Ranew of Ranew Insurance Agency, Ken Schmeling and Cliff Kott
Brevard County Sheriff’s Department:
Police officers from Brevard County attended. Kelly of the Crime Prevention unit spoke of the Neighborhood Watch Program and told members if they would like to set up the program in their community to please call. She offered to set up an onsite meeting with members to discuss the program in further detail and then as a community, the Association can decide if this is something to pursue further. The Supervisor of the Crime Investigation Unit for Port Saint John stated Port Saint John is a good place to live in comparison to other communities in Brevard County. We are not without crime but we do not have as much violent crime as other communities. The Sergeant for the evening shift gave the statement “We are here to serve you and the community. If you see anything suspicious, out of place or if someone or something does not seem right, call. We need residents to be our eyes and ears. Do not approach anyone, call let us come out and assess and protect. You can always call 911 in an emergency or the non emergency North Area Police Department at 321-264-5100. The most reoccurring crimes in our area are car robberies. Lock your doors, keep valuables out of sight, engrave valuables, keep a record of your valuables serial numbers; these are all measures that can be taken to help recover your valuables.”
Barry Ranew of Ranew Insurance Agency:
Barry gave the 2008-2009 insurance policy binder to Michelle Dugan of Reconcilable Differences. Barry saved to disk the Wind Mitigation documents, by building, and gave the disk to Sharon Skaggs, Board President.Owners can obtain a 13% discount on their personal insurance with these wind mitigation forms. Bldg. 7460 is not on the current disk; Barry Ranew is in receipt of forms from the state and will add to the disk and provide an updated disk to Sharon Skaggs when received. Sunrise Landing is still insured with Citizens with the same coverage as last year but with values being lower. The deductible is $1,000.00 per occurrence until the occurrence becomes a named storm; at that time the 3% deductible becomes effective. The original quote given to the Association was $110,929.00, but the policy issued at $108,528.00 with a decrease of $2,401.00. This is an all-risk policy, which includes 4 major exclusions: War, Nuclear, Earthquake and Flood. Policies include: Liability coverage of 1 million dollars with an umbrella of 5 million dollars for a total of 6 million dollars. The policy includes all common areas of property. The D&O policy coverage of 1 million dollars includes an umbrella of 5 million dollars for a total of 6 million dollars. This covers all board members and committee members. Valuation of buildings: Hanson Appraisal Service, Inc. was hired by the Board of Directors to give a current appraisal value. Hanson submitted findings to Marshall & Swift and combined gave the appraisal total. This is done by zip code and Barry feels the appraisal to be accurate for Brevard County and property location within the county. Brian Lloyd had questions regarding values of current appraisal. He feels we are under insured. Barry gave a detailed explanation of the values of the appraiser and explained how they are determined. Barry also stated if Brian still feels the appraisal is low he can call another appraiser in the Brevard County area and give information of building based on true account of property and see what value is obtained. If there is a substantial difference take it to the Board to re-evaluate. Barry feels there is appropriate coverage for the property. Florida Statutes determines unit owner vs. association responsibilities. Basically the association is responsible for exterior to interior walls. Owners are responsible for finishes to drywall and all interiors including cabinets, fixtures etc.
Ken Schmeling: Porch update:
Sc