|MINUTES OF THE
ANNUAL MEETING OF THE
VILLAGE SQUARE OF TITUSVILLE CONDOMINIUM ASSOCIATION, INC.
January 30, 2013
Call to order: The
meeting was called to order by President Evelyn Bourke at 6:30 pm.
Speaker: Safety Officer from the Titusville Police Dept: Lieutenant Kane could not attend, but the officer said car thefts and break-ins are city wide, and although home break-ins are more rare, they happen, and did happen at Village Square in early January. He went into a number of ways to be cognizant of your surroundings. Pay attention, talk to strangers, park in different places, look around when you are walking, not down at your phones; keep your lights on at night, trim hedges low and trees high, always walk with a buddy. Use peepholes in your door, call 911if you hear a noise, but stay inside and do not open your door. Use timer lights inside and motion detecting lights outside. On your cell phone, hold the “9”, and it will dial 911. He said random crime is extremely rare, and the more you do to arm yourself with lights, sight and things like pepper spray , a flashlight or a baton, the safer you will be. He said you can buy pepper spray at gun stores, and also said to call the police. You can always call back to cancel the visit if you find you know the person you were worried about. They would rather have that then come after the fact. He spoke for 45 minutes, was thanked for his time and left.
Speaker: Adrian Ellis from
Security Company: Adrian walked the property before attending the
meeting and said the best safety measures would be cameras throughout the
property. They can be hooked to a DVR so recordings could be saved for
a certain length of time, and police could obtain time stamped copies to
help in finding any vandals. There are also monitored cameras with two-way
speakers, so if people are milling around or at the pool after hours, a
voice will tell them to leave and call the police. There is also the option
of armed guards patrolling, but since these are random acts, that might
not be the most cost-effective use of security money, although a random
schedule of 4 to 5 days per week, always rotated as to days and times was
often helpful elsewhere. He recommended wireless cameras and having one
exclusive entrance and exit. He also noted that “No Solicitation”
signs are helpful, because unwanted salespeople cannot “case the property”
as they try and sell things.
Certification of Proxies: Manager stated that we received 22 proxies and had 18 units represented in person, for a total of 40 units in attendance. We needed 53 units to certify the meeting, so this meeting was just an informational meeting, not a certified Annual Members’ Meeting.
Approval of Minutes from Previous Annual Meeting: Since the meeting was informational, no minutes could be approved, so were not read.
Financial Report: Manager
Michelle Davis reported that as of December 31, 2012, the Association has
$24K in the Operating accounts after deducting the prepaid fees. The Reserve
Accounts total $191,205.
Michelle said we are still having problems with dogs being walked and not cleaned up after, and Dog DNA testing has now become affordable, so the new Board will be discussing that option. Initial swap tests of all pets will cost $30, and if excrement is found, it costs $60 to get it tested. Once the culprit is found, the owner will pay that $60 cost of testing.
Introduction of New Board:
being no further business, the meeting adjourned at 7:40 pm.
The meeting started at 7:45 pm.
Betty agreed to be President and Sarah agreed to be Secretary.
Based on paperwork received that showed his interest in serving, Betty motioned to appoint Dennis Filler to the Board and to appoint him as Treasurer. Sarah seconded, all in favor. Dennis accepted with the caveat, “As long as it is fun”.
Based on input from outgoing president Evelyn Bourke and the fact that the past board in a majority has agreed to have this work done, Dennis motioned to use concrete reserves for the balcony repairs and replacements after the carpet was removed, and for the crack repairs at the pool. That cost was $3,885.00 Betty seconded, all in favor.
Dennis then motioned, due to past Board approval, to ratify $1,335 for Van Buskirk Painting to paint the areas where there had previously been carpet, once the concrete dried. Betty seconded, all in favor.
Orange Plumbing had to be called out for a slab leak repair at #102 early this year. The total cost was $1,270 to find the leak, open the foundation in two spots, repair the pipes, fill the holes with concrete but level them so the owner could more easily re-tile an carpet, and basic clean up. Dennis motioned to ratify this emergency repair from plumbing reserves. Betty seconded, all in favor.
Based on past Board action, Dennis motioned to approve the clean-out of unit #155, the addition of carpet in 2 rooms and a screen door repair to make the home livable. He then ratified renting the unit to another owner in the community for $300 per month, and this tenant will paint and continue the clean-up, with the knowledge that there is no a/c in the unit. Betty seconded, all in favor.
Betty then made the motion to hire maintenance man John Bussey full time. There is a lot to do, some of the supplies can be taken from reserves and we can save money on contractors by having him do many repairs that would otherwise be bid out. Dennis seconded, all in favor.
Betty asked that future meetings
begin at 5:30 instead of 6:30, and Thursdays seem to work for all.
There being no further business, the meeting adjourned at 8:35 pm
Michelle Davis, CMCA, AMS,