Meeting of Village Square
February 28, 2012, 6:30 pm
President Bourke called the
meeting to order. Roll call was done with all members present:
President Evelyn Bourke, Vice President Vern Groe, Secretary Geraldine
Polk, Treasurer Carolyn Rigerman, Assistant Secretary David Mark.
A quorum was established.
1. Hiring of a maintenance
a. Both willing to do ladder
work up onto roofs, carpentry skills, some light landscaping work
We had 7 or 8 responses to the
Both had good references and
both appeared to be in good physical condition
b. John Bussey lives on Cheney
Hwy and Dennis Lessard lives in Port St John so both are fairly local
· Schedule would
be M-W-F three 4 hour days per week and will work more if needed
2. Buildings 1785 and 1795 problems
Pay agreed upon was $12 per
hour (taxes will be paid separately by Village Square to Reconcilable Differences
so the total will be approximately $17 or 18 hour. This person will be
an employee of Reconcilable Differences and managed by Village Square.
Discussion by the board followed.
David Mark motioned to select John and Carolyn Rigerman seconded; motion
East and west ends have been
cleaned and repainted
Stairwells need cleaning
Unit # 116 has rotten wood on
back porch and needs attention
Stucco repairs were done on
those buildings a few years ago (possibly 2006)
Former maintenance man replaced
some of the rotting lower wood trim with hardi board
Building 1745 was completely
repaired in 2006 (including stairwells) and still looks good
David Mark motioned that we
get bids for this work and Carolyn Rigerman Seconded; motion carried unanimously
Will get bids for stucco and
pressure cleaning and painting from Barton Construction and Wright Construction
3. Geraldine Polk
commented that we might keep a maintenance notebook to have a record of
all projects completed. All agreed and Evelyn stated we have a file
of all projects from this last year that could easily be placed into a
4. Vernon Groe commented
on outdoor lights; 1745 and 1765 are too dark. There was a
break-in attempt; police called and the suspect was arrested. Later
a second mugging incident when a victim was accosted by 2 people from the
bushes; police called but suspect escaped.
Owner Input – General Discussion
Brevard Electric has suggested
to delete the amber light (1745) and replace with a bright white light
and adjust the direction. Plus a new light on the east end of 1765.
It has been estimated to cost approximately $700.
David Mark motioned to get bids
for this and Carolyn Rigerman seconded; motion carried unanimously.
Rental Screening: Suggestion
that owners to be fined if non compliant with proper paper work and $50
administrative fee. The rule is a maximum of 3 rentals/year and for a minimum
of 1 month at a time. Owners are to notify BOD if anyone else occupies
their unit (even family)
Documents Cycle: We
are reaching our 30 year cycle on documents and may need to be adjusted
to be current with state regulations. This is on the agenda to be
discussed at the March 23 BOD certification conference.
BOD Officer Terms:
Question raised about officers serving more than one year terms.
A membership vote would be required to change
Children in Drive Areas:
Watch out for young children including the east driveway. Speed limit
in the community is 15 mph
Water: One resident
states his water tastes bad. Advised to call the water department
and request testing of water.
Parties: Invitations have
been placed on doors and windows and in each case a few residents complained
Adjournment: at 7:30
Transcribed by Joan Groe
Geraldine Polk, Secretary