|MINUTES OF THE
ANNUAL MEETING OF THE
VILLAGE SQUARE OF TITUSVILLE CONDOMINIUM ASSOCIATION, INC.
February 28, 2014
Call to order: The first try, on January 31, 2014 did not have a quorum and the ballot counting had resulted in a 2-way tie for one position, so another meeting was set, all official paperwork, ballots and envelopes had been mailed to all owners, and this meeting was called to order by Manager Michelle Davis called this second Annual Meeting to order at 3:00 pm.
Appointment of Impartial Committee to Count Ballots: Mike Platt, Linda Franzyk, Ted and Tony Manna offered to count the votes. At the first scheduled Annual Meeting, the count resulted in Brenda Dowd, Dennis Filler, Evelyn Bourke and David Mark receiving the highest number of votes, so they will be Board members. This count was to obtain the other 1 members between Betty Conant and Paulette Guthrie.
Collection of Ballots
not yet cast: All were submitted, so the volunteers started the procedure
of opening and counting the secret ballots.
Approval of Minutes from Previous Annual Meeting: Michelle read the minutes of the January 31, 2014 meeting aloud. Dennis Filler motioned to approve them, Brenda seconded, all in favor.
Financial Report: Michelle stated that as of Dec 31, 2013, the Regions Operating Account has $3,381 and the Sunrise Bank Operating account has $37,764 for a total of $41,345. The Reserve Account at Sunrise has $203,344 and FBC account has $25, 063 for a total of Reserves account of $228, 408. We have Accounts Receivable of $41, 527, but are working diligently with the attorney to get those paid or foreclosed. The year ended with $329 under budget.
Voting Results on Vote
#1: The Board of Directors proposes to amend Section 19.8 of the Declaration
to read as follows: (Words underlined are the changes being voted on)
The following types of animals
are strictly prohibited on Condominium Property: Canines other than
dogs; felines other than cats; and insects, reptiles, amphibians, and fish
provided they are confined in an aquarium or terrarium. The following
dog breeds are considered aggressive and are strictly prohibited:
Akita; Alaskan Malamute; Chow Chow; Doberman Pinscher; German Shepard,
Pit Bull; Staffordshire Bull Terrier; Presa Camario; Rottweiler; Siberian
Husky; Wolf Hybrid or any variation of the foregoing which are of a mixed
breed. The foregoing restriction shall in no event be applied retroactively
after its adoption.
2. The Board of Directors proposes to amend Section 20.1 A of the Declaration to read as follows:
A. Sale. No unit may dispose of a unit or any interest therein by sale without approval of the Association, except to his or her spouse or another unit owner. No one individual, corporate entity, partnership, or other form of business entity shall own more than two (2) units at any given time.
There were 53 votes in favor of passing this amendment to Section 20.1 of the Declaration and 5 votes not in favor. This did not pass.
3. The Board of Directors
proposes to accept title to a small piece of land upon which a portion
of a privacy wall which bounds the Village Square Community is situated.
This privacy wall does assist in providing privacy to the Village Square
Community. The current owner proposes to convey title to this real
property to the Association for free. The current property taxes
on this property are $2.00 per year. The Association estimates that
it will incur charges in the neighborhood of $50.00 annually to maintain
this portion of the wall. Vote “Yes” if you are in favor of getting
title to this property. Vote “No” if you are not in favor of getting
title to this property.
Unfinished Business: None.
Owner Input: None.
Results of Ballot Count: The votes were close between Betty Conant and Paulette Guthrie, but Betty had the most votes. Michelle welcomed Betty back to the Board of Directors. Michelle reported that Brenda Dowd, Betty Conant, Evelyn Bourke, Dennis Filler, and David Mark were your volunteers for the 2014 Board of Directors.
Adjournment: There being
no further business, the meeting adjourned at 3:35 pm.
Evelyn motioned Brenda as
President, Betty seconded, all in favor.
Everyone agreed to schedule the next meeting for Friday, March 28th at 1 p.m. Michelle stated that she would not be able to attend, but Lynn would be present. All agreed that the meeting time is still good for everyone: The Fourth Friday of the month at 1:00 pm.
Evelyn requested that we research and review painting and new roofs for several of the buildings. David requested we look into gutters and downspouts on the buildings.
Maintenance Man: Evelyn agreed to oversee John on a daily basis and would direct him to tasks that needed his attention. He would no longer call into Lynn’s cell phone and would report directly to Evelyn. The tool allowance was disbanded. It was agreed by all to continue John with 25 hours, a cap in mileage reimbursement of $25 per month, and would continue to receive cell phone reimbursement of $15 per month for the association to use his personal cell phone to contact him.
There being no further business, the meeting adjourned at 4:08 pm
Lynn Hiott, LCAM #35322 and
Michelle Davis, CMCA, AMS, LCAM #17226