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MAY 8, 2015

Call to order: The meeting was called to order at 12:00 pm in the clubhouse. 

Establish Quorum: Board members present were President Brenda Dowd, Secretary Betty Conant and Treasurer Dennis Filler. Michelle Davis with Reconcilable Differences was also in attendance. Approximately 8 residents attended.

Approval of Minutes from January 23rd Organizational Meeting: Betty made a motion to approve the minutes as written and posted on the website.  Dennis seconded this motion, and all were in favor. 

Financial Report: Michelle stated that as of April 30th, the Association has $62,039 in the Operating Account and $248,026 in Reserves. The accounts Receivable are at $26,000, but that is made up mostly of just the two last foreclosure properties. #249 is now owned by FNMA. The Association will have to write off about $15K, but the bank is now responsible for all costs. The Association is $2,661 under budget year to date. 

Old Business: 

  • Dog Walking & Pickup: Doggie DNA was discussed last year and may have to be discussed again, because we are having problems with residents not keeping the animals leashed or cleaning up after them. Please be vigilant and care about how your animal affects others.
  • Sod / Plant Replacement: Betty stated that irrigation is being modified and repaired now, and specific areas will soon be sodded and mulched. 
  • Window Washing Update: Brenda stated that the work will be done in 2 weeks. Five units have already signed up. 
New Business: 
  • Rental Amendment Discussion: Some residents want to limit rentals for a couple reasons. If rental percentages are too high, it is hard to obtain new mortgages. Others feel that a high rental population causes more problems with residents following the rules. Michelle was asked her opinion. She stated that some associations have amended their documents to not allow any rentals, still others have requirements to keep the percentage of renters under 20%. The negative side of this restriction is it makes it extremely hard to find buyers and can cause current owners problems if they need to rent their units and move away. The Board agreed to bring this up at a later date if the renter problems increases, and their option would be to vote that no future buyers are allowed to rent their units, but it would not affect current owners. 
  • Security Lights: Betty stated that some areas are very dark at night; especially at the entrance off Harrison. There were some issues with non-residents sitting on their bikes near units, just watching. There was also some vandalism; a screen was cut. The Board asked that if you see something suspicious, call 911 or the non-emergency number. The police do not mind driving through the neighborhood and would support a neighborhood watch. Betty motioned to use operating funds to add at least 2 more outdoor lights to help with safety. Dennis seconded, all in favor.
Owner Input: None.

Set Next Meeting: The Board agreed to a Friday afternoon in September, to be decided later. 

Adjournment: There being no further business, the meeting adjourned at 12:25 pm.

Respectfully Submitted,
Michelle Davis, LCAM #17226