|Minutes of the
Meeting of the Board of Directors for the
VILLAGE SQUARE OF TITUSVILLE CONDOMINIUM ASSOCIATION, INC.
August 29, 2014
Call to Order:
Establish Quorum of Directors:
Approval of Prior Minutes:
Financial/Collections: Dennis reported that everything looks good to date.
Vote to adopt amendments and have lawyer record: Michelle stated that the first vote was intended to clarify the Board’s rulemaking authority and whether it extended to both the units and the common elements, as it is usually the case in condominiums. Our attorney recommended clarifying the language. The second vote amendment would reduce the amount of membership concurrence needed to adopt amendments to the Declaration of Condominium from an absolute two-thirds of all voting interest to two thirds of all voting interest present and voting in person or by proxy at a duly called membership meeting (but not less than a minimum quorum) regardless of whether the vote is taken at a meeting or by written agreement without the calling of a formal meeting. There were enough positive votes to approve both amendments. Evelyn made the motion to approve the amendments above and send the approval to the attorney to be recorded. Betty seconded, all were in favor. Michelle stated that once the recorded amendments were sent back to the association, the members would receive copies by mail to keep with their governing documents. Full and accurate documents are required to be handed to new owners when a person sells their unit.
Introduction of new Maintenance Man - Dennis Lessard: Evelyn stated that John Bussey no longer works at Village Square and Dennis Lessard has been hired as the new maintenance man. She introduced him to the members present. So far, the Board is very happy with Dennis's knowledge and work ethic.
Wood Repairs at Unit 156: Evelyn reported that Elite Construction is still waiting on the city to approve the building permit. Once approved, work will begin on repairing the rotten wood at unit 156. Evelyn motioned to use Wood Reserves to pay for this repair, at a cost of $9076.80. Betty seconded, all in favor. It looks like termite damage, and Massey believes it is drywood termite damage, which is not covered by their subterranean bond. The Board requested that management seek bids for Drywood Termite coverage. Lynn will obtain and report at the next meeting.
Set Next Meeting Date: The Board Meeting to discuss and approve mailing a proposed 2015 budget to the owners will be held on Friday, October 10, 2014 at 12:00 pm.
Adjournment: There being no further business to discuss, the meeting adjourned at 12:40 pm.