MINUTES of the
Village Square of Titusville Condominium
held OCTOBER 6, 2016
Call to Order / Establish
Quorum: The meeting was called to order at 3:00 pm in the clubhouse.
Board members present: President Brenda Dowd and Secretary/Treasurer Betty
Conant. VP Dennis Filler could not attend. Michelle Davis with Reconcilable
Differences was also present, as were 5 residents.
Approve Minutes of the
April 22 Board Meeting: Betty motioned to approve these minutes as
written and posted on the website. Brenda seconded, all in favor.
Michelle Davis reported that as of September 30, 2016, the Association
has $81K in the Operating Account and $365,645 in the various Reserve Savings
accounts and CD’s. There is one very slow paying owner, so a lien may be
filed next month if not paid, and the association is $14,695 under budget
year to date. The Association is fully funded and is in very good financial
Owner Input: Because
an owner asked about a flag pole in the April meeting, management is obtaining
bids to install one at the west entrance next to the sign. This will be
voted on at the next meeting.
Replace Security Cameras,
Modem, DVR, Monitor, Phones: Lightning seems to have hit the
clubhouse and taken out all the items listed. Innovative Surveillance (IS)
has replaced all non-working items at cost with no labor added, even though
this was not his fault. The cost is $1,057.00. Betty motioned to pay this,
Brenda seconded, all in favor.
Possible increase in Number
of Security Cameras on Property: Betty met with IS to discuss
areas that cannot currently be seen on the cameras. We also need to install
an updated radio link from building 1655 to 1725 and to 1785 so there are
no obstructions. The parking areas between 1785 and 1795, the area between
1735 and 1755, at the entrance marquis were bid for new cameras to help
with more security. The bid for new cameras, poles, wiring, labor and training
is $3,386.00. Betty motioned to use operating funds under the general maintenance
expense line to cover this cost, since we are under budget year to date.
Brenda seconded, all in favor.
Shutter Replacements for
Windows Facing Roads: Two buildings do not have decorative shutters
on the sides of the windows facing the road. We do not know if they were
initially installed and were lost through the years, but adding them would
help all buildings coordinate. They are a minor cost and will be painted
to match existing shutters. The board agreed to this.
A/C Line Responsibility:
Some units, especially second floor units, have had to replace wiring between
compressor and condenser. In order to replace as originally installed,
they would have to open the wall of the first floor behind the hot water
heater. This is intrusive and expensive. After research by board member
and engineer Dennis Filler, it was found that some buildings have the wires
in small conduit surrounded by wood that matches the siding. It is very
unobtrusive. Others have large metal covers and these must be replaced,
because they stick out and do not match the look of the building. Brenda
Dowd motioned to allow unit owners to have their a/c technicians run replacement
wiring in small conduit down the outside of the buildings and Association
maintenance will install the proper wood covering to match the building.
Betty seconded, all in favor.
Draft 2017 Budget Approval
for Mailing to Owners: The draft budget shows no increase for a 6th
year. Because this condominium does not cover the cost of cable, water
or sewer, fees don’t have to go up as often as others that pay for those
utilities. Betty motioned to mail out the draft budget to all owners for
their input. Brenda seconded, all in favor.
Fire Sprinkler Opt-Out Vote
Results: In August, Space Coast Condo Assn members called to say that
even though this condominium is only two stories high, it would behoove
them to have the owners vote to “opt-out” of any future fire marshal requirements
in regard to fire sprinkler installation inside units, stairwells and the
clubhouse. Not only would such an installation be costly, it would also
be unsightly to retro-fit. Attorney Paul Wean was asked to prepare a “written
consent form”. This was mailed to all owners in August. As of today, eighty-four
(84) unit owners voted “yes” to NOT retrofit. One (1) voted No. With 104
units in the Association, we needed 53 “yes” votes to pass, so this Association
has “opted out” of retrofitting for fire sprinklers. The results will be
forwarded to the association attorney to record with the county and the
DBPR. All owners will receive a copy of the recorded document to keep with
their governing documents. The document will also be posted on the Village
Hurricane Matthew touched
down on October 6th. The condo was without power for about 2 days, but
was relatively unscathed. There was a lot of yard debris and tree limb
clean-up required. The 1685 building had a lot of shingles come off in
the high winds, and building 1705 also lost shingles. The Association has
a “3% hurricane deductible”, so the $835,247-valued building has a $25,057
deductible. Roofers will be brought in for inspection and repair, or possible
replacement, if needed. All owners with an H06 condo policy will have “loss
assessment coverage” for any hurricane-related special assessment. More
information will be discussed at the next meeting, when we have actual
Set Next Meeting:
The meeting to approve the 2017 budget will be held on Thursday, November
10th at 3:00 pm in the clubhouse. Notice will be posted and the budget
and agenda mailed to all owners.
being no further business, the meeting adjourned at 3:30 pm.
Michelle Davis, CMCA, AMS,
Community Association Manager